confidential
NATIONAL HEALTH LABORATORY SERVICE (NHLS)
REQUEST FOR QUOTATIONS
You are hereby invited to submit Quotation for the requirements ofNational Health Laboratory service
RFQ number: / RFQ 988103
Closing date: / 28 OCTOBERR 2016
Closing time: / 11:00AM
RFQ validity period: / 30 days (commencing from the RFQ Closing Date)
Important / There will be a compulsory site briefing session.
Venue: 1 Modderfontein Road, sandringham and meet at NHLS Reception.
Date: 21 October 2016
Time: 10H00 AM
RFQ Description: / RENOVATIONS TO KITCHEN AND TOILETS AT ENGINEERING WORKSHOP, SANDRINGHAM.
RFQ responses may be submitted to: / Or / Hand Delivered at:
01 MODDERFONTEIN ROAD, SANDRINGHAM, AT NHLS RECEPTION IN THE QUOTE BOX ON THE 28 OCTOBER 2016 @ 11H00.
Bidders must acknowledge receipt of this RFQ and send it to
This RFQ is subject to the general conditions of the RFQ, National Treasury’s general conditions of contract (GCC) and, if applicable, any other special conditions of contract (SCC).
The following particulars must be furnishedInformation of the Bidder
Name of bidderRegistration number
VAT registration number
Contact person
Telephone number
Cell number
E-mail address
Postal address
Physical address
Has an original and valid tax clearance certificate been submitted?
Yes / NoState RFQ/RFB number where the tax clearance certificate was submitted: ______
NOTE: If you have submitted an original tax clearance certificate before to the NHLS for any bid or RFQ, it is not necessary for you to submit another tax clearance certificate while the NHLS is still in possession of your valid and original tax clearance certificate. It is the duty of the bidder to ensure that each time a bid or RFQ response is submitted, the tax clearance certificate they submitted previously is still valid on the closing date of the subsequent submission of a response for a particular RFQ.
D / D / M / M / Y / YIf not, indicate the expiry date of the tax clearance certificate that was previously submitted to NHL.
Yes / NoHas an original and valid B-BBEE status level verification certificate or certified copy thereof been submitted?
State RFQ/RFB number where the B-BBEE status level verification certificate was submitted: ______
NOTE : If you have submitted an original or certified copy of the B-BBEE status level verification certificate before to NHLS for any bid or RFQ response, it is not necessary for you to submit another B-BBEE status level verification certificate while NHLS is still in possession of your valid certificate. It is the duty of the bidder to ensure that each time a bid or RFQ response is submitted, the certificate they submitted previously is still valid on the closing date of the subsequent submission of a response for a particular RFQ.
D / D / M / M / Y / YIf not, indicate the expiry date of the B-BBEE status level verification certificate that was previously submitted to NHLS.
I certify that the information furnished on this form is true and correct.
I further accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false.
______
Name of bidder (duly authorised)
______
Signature of bidder
______
Date
______
Capacity under which this RFQ is signed
Contents /1. Terms and conditions of Request For Quotation (RFQ) 5
2. Response format 5
Annex A : Price 7
Annex B : Preferential Procurement Claim form SBD 6.1 8
Annex C : Tax clearance requirements SBD 2 15
Annex D : Declaration Of Interest SBD 4 18
Annex E : Declaration Of Bidders Past Supply Chain Practices SBD 8 23
Annex F : CERTIFICATE OF INDEPENDENT BID DETERMINATION SBD 9 25
Annex G : Government Procurement: General Conditions of Contract – July 2011 28
1. Terms and conditions of Request For Quotation (RFQ)
1.1 This document may contain confidential information that is the property of the NHLS
1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party in any manner whatsoever other than for preparing a proposal in response to this Bid, without prior written permission from NHLS and the Client.
1.3 All Copyright and Intellectual Property herein vests with NHLS and its Client.
1.3 Late and incomplete submissions will not be accepted.
1.4 Any bidder who has reasons to believe that the RFQ specification is based on a specific brand must inform NHL before RFQ closing date.
1.5 Bidders are required to submit an original Tax Clearance Certificate for all price quotations exceeding the value of R30 000 (VAT included). Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of this RFQ. Certified copies of the Tax Clearance Certificate will not be acceptable.
1.6 It is the responsibility of the bidder to ensure that NHLS is in possession of the bidder’s valid Tax Clearance certificate. It is therefore not necessary to submit a tax clearance certificate if the bidder has submitted a tax clearance for any RFQ/bid before at NHLS. The onus is on the bidder to ensure that NHLS receives a valid Tax Certificate as soon as the validity of the said certificate expires.
1.7 No services must be rendered or goods delivered before an official NHLS Purchase Order form has been received.
1.8 This RFQ will be evaluated in terms of the 80/20 preference point system prescribed by the Preferential Procurement Regulations, 2011.
1.9 All questions regarding this RFQ must be forwarded to the buyer within24 hours after the RFQ has been issued.
1.10 All responses must be sent to . It is the responsibility of the bidder to ensure that its response reaches NHLS on or before the closing date and time of the RFQ.
1.13 For hand deliveries of responses, please submit the RFQ document to NICD QUOTE BOX MAIN STORES
PLEASE DO NOT SUBMIT RFQ RESPONSES IN THE TENDER BOX AS THE RFQ RESPONSES DEPOSITED IN THE TENDER BOX SHALL NOT BE CONSIDERED.
1.11
The Bidder accepts the above terms and conditions and the General Conditions of Contract attached in Annex G. / Accept / Do not accept2. Response format
2.1 Bidders shall submit response in accordance with the response format specified below. Failure to do so shall result rejecting vendor’s response. No referrals may be made to comment. Failure to comply shall result in the vendor being penalised.
2.2 Schedule Index:
2.2.1 Schedule 1: Pages 1 – 6 of this RFQ document
2.2.2 Schedule 2: Original and valid Tax Clearance Certificate (if not submitted before).
2.2.3 Schedule 3 : Price (Submit the price in a sealed envelope.)
2.2.4 Schedule 4: Preferential Procurement Claim form and the Certified copy of the B-BBEE Status Level Verification Certificate (SBD 6)
2.2.5 Schedule 5: Declaration of interest (SBD 4)
2.2.6 Schedule 6: Declaration of Bidders’ past supply chain practices (SBD 8)
2.2.7 Schedule 7: Certificate of independent bid determination (SBD 9)
2.2.8 Schedule 8: General Conditions of Contract
2.2.9 Schedule 9: Specification sheet stating whether you comply or not comply
confidential / Page 2 of 51confidential
Annex A : PRICE
INSTRUCTION TO BIDDERS
1. The cost of delivery, labour etc. must be included in this proposal.
2. Bidders must keep all items listed below in stock.
RFQ Number......
Name of bidder......
Total RFQ Price......
BIDDER MUST PROVIDE PRICE BREAKDOWN IN SOUTH AFRICAN RAND VALUE AS PER THE TABLE BELOW:
DESCRIPTION: RENOVATIONS TO KETCHEN AND TOILETS AT ENGINEERING WORKSHOP, SANDRINGHAM
Description / Unit / Quantity / Rate / Cost excl vatkitchen
1 / Remove existing vinyl tiles and cart away, Supply and fit 600mmx600mmx10mm porcelain “A grade” floor tiles using tile cement and light grey grouting / m2 / 52
2 / Remove the existing vinyl skirting, supply and fit 600mmx600mmx10mmx100mm high porcelain skirting “A grade” floor tiles using tile cement and light grey grouting / m / 30
3 / Supply and install 7.5 L Hydro boil, install above sink, connect to water supply and install 30 amp single pole isolator next to Hydro boil, wire to distribution board with 25 amp single pole circuit breaker / no / 1
4 / Supply and fit microwave shelve to accommodate 42L microwave / no / 2
5 / Supply and fit new under bench cupboards, 900mm wide x750mm with doors, hinges and handles with oak finish / no / 4
6 / Supply and fit new under bench cupboards, 750mm wide x698mm with drawers and handles with oak finish / no / 2
7 / Supply and fit new wall cupboards, 750mm wide x 698mm with doors, hinges and handles with oak finish / no / 5
8 / Supply and fit 32mmx600mm wide kitchen granite top to the kitchen area / m / 5
9 / Supply and fit 1160mm x 500mm drop-in stainless steel double bowl sink, connect to water supply and drainage, supply and fit swivel sink mixer, with a splash back tiles above sink / no / 1
10 / Prepare and paint 2 coats 1000mmx1600mm steel window frame as per specifications / no / 9
11 / Supply and install 1000mmx1600mm vertical blinds as per specification / no / 9
12 / Prepare and varnish 2 clear coat wooden door and frames as per specification / no / 1
13 / Plaster face brick wall, prepare and rhinolite to smooth / m2 / 16
14 / Prepare and paint walls with plascon Velvaglo white 2 coats as per specifications / m2 / 135
15 / Repair ceiling, Prepare and paint ceiling with Plascon Velvaglo white 2 coats as per specification / m2 / 52
16 / Remove the existing lights fitting , Supply and install 1.5 double tube fluorescent light fittings with tubes and diffuser, allow for ducting and wiring from existing light fittings to the kitchen / no / 4
17 / Remove the existing wall switch and cover, supply and fit new wall switch and covers as per specification / no / 2
18 / Remove the existing wall plugs, supply and fit new plugs / no / 6
19 / Repair a roof leak, the IBR sheeting / item
Toilets and showers
1 / Break down the cracked single 1000mm high wall and cart away / m / 4
2 / Disconnect geyser and connect afterwards Plaster face brick wall, prepare and rhinolite to smooth / m2 / 6
3 / Remove the existing vinyl tiles and cart away / m2 / 9
4 / Supply and fit 600mmx600mmx10mm porcelain “A grade” floor tiles using tile cement and light grey grouting / m2 / 50
5 / Chop the wall remove the existing galvanized pipes, supply and fit new 15mm copper pipe with including all fittings to the showers and taps / item
6 / Remove the existing showers, Supply and fit new complete showers, including mixer, rose, arm, trap, mosaic and connect to the existing drainage / no / 5
7 / Remove the existing wall tiles and cart away, Prepare wall to rough finish ,supply and fit 300mmx300mmx10mm ceramic “A grade” wall tiles to door height using tile cement and white grouting / m2 / 138
8 / Prepare and paint steel window frame as per specifications / no / 13
9 / Prepare and varnish 2 clear coat wooden door and frames as per specification / no / 6
10 / Remove the existing door locks, supply and fit three lever lock set with keys / no / 7
11 / Prepare and paint walls with plascon Velvaglo white 2 coats as per specifications / m2 / 53
12 / Repair ceiling, prepare and paint ceiling with Plascon Velvaglo white 2 coats as per specification / m2 / 55
13 / Remove the existing stainless steel basin, Supply and fit ceramic basin on a pedestal with tap to hot and cold water taps, connect to water supply and drainage, fit shut off valves to each outlet with splash back tiles / no / 4
14 / Remove the existing toilets, Supply and fit new Ceramic toilet including cistern, toilet paper holder, toilet seat, connect to existing water and drain / no / 4
15 / Remove the existing urinal, supply and fit new porcelain urinal with flush master, connect to the existing water supply and drainage to male toilet / no / 4
16 / Remove the existing wall switch and cover, supply and fit new wall switch and covers as per specification / no / 2
17 / Remove the existing wall plugs, supply and fit new plugs / no / 6
18 / Remove the existing light fitting, supply and install new waterproofing lights switch to match the existing / no / 8
19 / Supply and fit new 1000mmx1000mm mirror fixed to the wall / no / 1
20 / Replace the broken obscure window pan as per size on site / no / 5
21 / Supply and install 1000mmx1600mm vertical blinds as per specification / no / 9
Supply Electrical certificate of compliance on completion / item
Allow the amount of R 30 000-00 (Thirty Thousand Rand) for contingency to be used at the discretion of the Principal Agent and deducted in whole or in part if not required / R30,000-00
Preliminaries and General
TOTAL
PLUS 14% VAT
GRAND TOTAL
Estimated time to complete work above
NOTE:
“Provide details and registration confirmation with CIDB in terms of the CIDB Act 38 of 2000. Provide proof of grading level 1”
NHLS STANDARD SPECIFICATION
NOTE:
Always read specification in conjunction with Bill of Quantities and Plan (if plan is applicable and supplied)