Department of Education

NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES

Region IV – A CALABARZON

TRAINING STANDARDS

Standard 1. The training program is responsive to the participants’ needs and is aligned to

agency’s strategic direction (VMV) and policies.

Quality Principles:

-The training program is anchored on competency – based assessment of development needs which should consider various assessment modes (refer to T and D Planning Subsystem) such as self-assessment , validation observation and interview, performance indicators (RPMS), etc.

-The training program meets the personnel development requirements of the agency consistent with its mission-vision, mandate and strategic direction and priorities based on the plan for professional development (IPPD, SPPD, MPPD) OF THE OFFICES.

Standard 2. The training program promotes inclusiveness and equity and is developed based on sound

learning and development principles

Quality Principles:

-The training program promotes equity and indusiveness

-Training design and methodologies and based on adult pedagogy

-The activities and content are logically sequenced and are aligned to the goals and objectives of the program.

-The training resource package/s (session guide, presentation materials, presentation videos, readings/support training materials, manuals, etc) is/are complete and comprehensive.

-The program identifies how learning can be assessed and applied in the work area.

Standard 3. The training program has management structure that identifies accountabilities and

responsibilities.

Quality Principles:

-The management structure delineates roles and responsibilities. At the minimum, the management structure shall include the following:

  1. Program Manager – Oversees the entire program, coordinates all efforts
  2. Training Manager – focuses on actual training to ensure that the

program is implemented as planned.

  1. Logistics Officer - plans and secures logistics to support the training
  2. Welfare Officer – ensures that provisions for health, wellness, security

are taken cared of.

  1. Finance Officer – oversees the efficient allocation of funds and timely

release as well as documentation for liquidation

  1. M and E Coordinator – implements M and E activities and prepares

report

  1. Trainers – delivers the training
  2. Documenters/Secretariat

-Specific persons are assigned to perform tasks and responsibilities

-Persons assigned to specific task and responsibilities are chosen based on set qualifications.

Suggested Management Structure

Standard 4. The training logistical arrangements ensure that participants’ learning is maximized

Quality Principles:

-The venue selected has met the requirements in terms of facilities, workspace, amenities (comfort rooms, internet connectivity, provision for emergencies), security and safety, accessibility

-The accommodation has met the requirements in terms of capacity, amenities (comfort rooms, internet connectivity, provision for emergencies) security and safety, accessibility to the training venue if separate from the venue.

-Food provision has met the requirements in terms of quantity, quality, diet requirements od participants, etc.

-The training materials are available, adequate for all participants, relevant to the needs of the participants, usable in their work areas

-The training support materials are available, adequate for needs of the participants and the management staff.

Standard 5. The training program is delivered efficiently and effectively with competent management

staff and facilitators/trainers.

Quality Principles:

-The management staff and trainers are selected based on a set of criteria and requirements of the training program

-The planned activities are conducted as scheduled and are facilitated well

-The participants’ enlistment/registration process as well as attendance monitoring is systematic

-The class size is set at a manageable level

-The participants are engaged in activities that provide opportunities to maximize learning and demonstrate what they have learned

-The training program is ICT-supported where feasible

Standard 6. The training has an M and E mechanism to ensure that the learners’ and agency’s

requirements of the training program.

Quality Principles:

-The M and E tools are consistent with the framework and standards

-The M and E work responsibilities are indicated

-The M and E data are gathered and processed immediately

-The M and E results are used to inform improvement efforts and policy decisions

Standards Broken Down Into Quality Principles and Tools

THE QAME TOOLS

The developed QAME tools encompass the three phases of the training program. They also capture the standards and quality principles that have been articulated in this document.

Tools of the Different Phases

Phase / Tool
Pre- Implementation / Tool 1 – Training Program design Evaluation
Tool 2 – Session Guide/Resource Package
Tool 3 – Pre-Implementation Evaluation
Program Implementation/Delivery / Tool 4- Session and Facilitators’ Evaluation
Tool 5 – On-Site Monitoring
Post - Implementation / Tool 6 – Program Evaluation
Tool 7 – Program Completion Report

STANDARDS AND TOOLS

The tools attempt to provide indicators for certain standards, which may correspond to one or more standards.

Tools and Standards Capture

Tool / Standard 1 / Standard 2 / Standard 3 / Standard 4 / Standard 5 / Standard 6
Tool A
Tool B
Tool C
Tool D
Tool E
Tool F
Tool G

APPLICATION AND OPERATIONALIZATION OF STANDARDS

  1. Coverage

The training program standards and tools shall be applied to

  1. Trainings proposed and conducted by DepEd at all levels
  2. Accreditation of Trainings submitted by non-DepEd Learning Service Providers (LSPs)
  3. Certification of Trainings attended by DepEd personnel for purpose of promotion and reclassification and other relevant personnel action
  1. Responsible Officers

Office and Area of Responsibility

Office / Area of Responsibility / QAME Coverage
All Regional Office trainings, through QAD
Division Office Trainings / QA of Training Program Design, Resource Packages, Pre-Implementation Activities
M and E of Training Program Implementation and Post-Implementation Phases
Accreditation of non-DepEd trainings and Learning Service Providers in the Region
Certification of Trainings of Regional Personnel and Division Personnel except Head Teachers and Principals
Evaluation of Action Plan and JEL Implementation of the Personnel who attended the training
  1. Analysis of the M and E Results

Each level must ensure that the results of the M and E activities/data gathering are analysed and should be submitted to NEAP – Region. The analysis must include major findings, recommendations for improvement and policy implications.

  1. Accreditation of Training and Non-DepEd Learning Service Providers

Only accredited trainings shall be processed for certification. Accreditation of Training shall follow general procedures as stated in the memo.

Learning Service Providers may also apply for institutional accreditation. An accredited LSP may be allowed to conduct its training program without having to submit the full training proposal. Instead a training brief may be required. The evaluation of LSP shall look at the following:

  1. Organizational Personality – Recognized by SEC, Recognition in the Industry
  2. Organizational Structure and Manpower including Pool of Trainers- Adequate and Expertise in line with the program thrusts
  3. Financial Standing
  4. Facilities (Physical Infrastructure)
  5. List of relevant trainings conducted
  6. Other Requirements

The LSP should obtain a rating of at least 80% in order to be given accreditation. This accreditation shall be valid for two years effective the issuance of certificate of accreditation. After two years, the LSP should submit itself for renewal of accreditation.

The certificate of accreditation may be revoked by DepEd when upon investigation, the LSP has clearly violated the terms of the accreditation. Grounds of revocation include but not limited to:

-Excessive fees (10% above authorized government rate)

-Failure to submit Training Program Completion Report 1 month after the conduct of the training.

-Failure to comply with NEAP training standards

-Consistently low evaluation results.

  1. Certification of Training

Trainings attended by DepEd personnel may be certified by the appropriate office for purpose of promotion, reclassification and similar personnel action and for other related purposes.

Attendance to training can be considered for certification if it meets the following criteria:

  1. The training program has been accredited by the appropriate DepEd Office
  2. The participants has implemented an action plan as workplace application of learning
  3. The implementation of the action plan was monitored by the appropriate office
  4. The implementation of the action plan and its impact was evaluated by the appropriate office

Certification at the Regional Office

The Regional Office shall be responsible for the certification of trainings of personnel other than head teachers and principals. As part of the certification process, the Regional Office should ensure that the training action plan was monitored and evaluated

Department of Education

NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES

Region IV –A CALAABARZON

QAME Form A : Training Design Evaluation

TRAINING PROGRAM DESIGN EVALUATION

Title of the Training Program: Duration:

Target Participants: Number of Participants:

Proponent:

Directions: Rate the Training Design along the following standards by ticking/checking the column that

corresponds to your rating with 5 as the highest rating. Also, write your comments and

suggestions below to further improve the Session Guide. Thank you

Standard / 1 / 2 / 3 / 4
  1. The training Program is aligned to agency’s strategic direction and priorities (IPPD,SPPD,MPPD,RPMS)

  1. The training program is based on competency-based needs assessment (e..g. NCBTS, NCBSSH, RPMS)

  1. The training design builds on quality design concepts and follows acceptable/standard format and/or template.

  1. Identification of participants promotes inclusiveness and equity

  1. Rationale, objectives, competencies being addressed are aligned and relevant to DepEd goals and objectives

  1. Topics cover all competencies to be developed

  1. Content Sequence is logical

  1. The resource package/s (session guide, presentation materials, manuals, etc) is/are complete, comprehensive and consistent

  1. Schedule of activities is appropriately sequenced and timed

  1. Expected outputs are clear and may be accomplished within reasonable time

  1. Support materials and equipment identified adequately support the program

  1. The training design shows how the participants can apply the KSAs learned from the program

  1. Training methodologies employ adult learning principles

  1. The training program is ICT - supported

Comments and Suggestions to improve the Program/Training Design: ______

______

______

______

______

______

Department of Education

NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES

Region IV –A CALAABARZON

QAME Form B: Session Guide Evaluation

SESSION GUIDE EVALUATIION

Title of Session Guide:

Subject Area:Target User:

Directions: Rate the Session Guide along the following standards by ticking/checking the column that

corresponds to your rating to your rating with 4 as the highest rating. Also, write your comments

suggestions bellow to further improve the Session Guide. Thank you.

COMPONENTS AND STANDARDS / 1 / 2 / 3 / 4
DESIGN
  1. The Session Guide design is based on contemporary/standard principles*

  1. The SG contains the important elements of objectives, duration of session, resource materials needed, activities, etc.

CONTENT
  1. Content is relevant to the objectives and competencies that the session aims to develop

  1. Information is up-to-date and accurate

  1. Terminologies and expression are within the learning area domain

  1. Graphs, illustrations, pictures, if any are accurate, relevant to and supports the content presented

PROCESS
  1. Process adopts adult pedagogy such as 4As, Experiential Learning Cycle, etc. And is learner-focused

  1. Activities are aligned to objectives and doable within the time bound

  1. Expected outputs are doable within the time allotment

LANGUAGE
  1. Sentences and paragraphs are grammatically correct

  1. Ideas are clearly expressed (simple words, expressions, simple and easy-to-follow structure)

  1. Language avoids bias along the line of gender, religion, culture, etc.

TECHNICAL REQUIREMENTS
  1. General layout/format is visually pleasing

  1. Choice of font (type style) and font size are adopted to the requirements of the user

*adult pedagogy, constructivist, understanding by design, etc.

COMMENTS AND SUGGESTIONS ; ______

______

______

______

Evaluated by : ______Date: ______

Department of Education

NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES

Region IV –A CALAABARZON

QAME Form C: Standards for Program Management (Based on STRIVE – developed tool)

PROGRAM PRE-IMPLEMENTATION EVALUATION

Name of Service Provider:Region:

Learning Area/s Covered:

Direction: Rate to what extent the following standards have been met by the learning service provider (LSP) by checking the column corresponding to your response with 4 as the highest rating.

STANDARDS / 1 / 2 / 3 / 4
  1. Training Program Management

  1. Program Management

  • Management structure with TOR is Clear

  • Orientation for the staff detailing who will do what, when, and of what quality was done effectively.

  • Inventory of training materials to check adequacy and appropriateness was properly done

  • Inventory of support materials and equipment to check availability, service ability and adequacy was properly done.

  • Logistical arrangements and responsiveness to needs of the program was ensured

  1. Trainers

  • Have professional experience

  • Possess expertise in the training program content area

  • Have attended the TOT

  • Are physically fit

  • Have strong personal/interpersonal qualities

  • Have very good communication and analytical skills

  • Are ICT literate

  1. Documentation Staff

  • Have very good written communication skills

  • Are ICT literate

  • Have good personal/interpersonal skills

  • Have positive attribute toward work

  1. Program Operations (Attach Proposal and Description of Each with Pictures if possible)

  1. Participation and Class Organization

  • Participation is based on set criteria

  • Participation maximizes representation from target group

  • Process of registration id clear

  • Standard procedure for substitution present

  • Standard no. of participants is observed in the organization of sessions and classes.

  1. Venue

  • Venue has adequate illumination

  • Venue has adequate ventilation/cooling system

  • Venue is clean and hygienic

  • Venue has enough number of comfort rooms for participants

  • Venue can accommodate the participants comfortably

  • Venue has enough facilities and space for needed activities such as workshop.

  1. Accommodation

  • Accommodation can take in all participants

  • Participants are comfortably accommodated

  • Accommodation has clean, hygienic and adequate number of comfort rooms

  • Accommodation is close to the venue of the training

  • Accommodation is secure and safe

  • Accommodation has provisions for emergencies (medical, earthquake, fire)

  1. Food

  • Proposed menu offers generally healthy food and with variety

  • Proposed Menu consider diet restrictions/requirements

  1. Training Materials

  • Training materials follow standard guidelines: readability, quality of paper, etc.

  • Training materials are adequate for all the participants and are ready for the training

  1. Support Materials and Equipment has been conducted

  • Inventory of support materials and equipment has been conducted

  • Provision for emergencies (medical, etc) is provided

COMMENTS AND SUGGESTIONS : ______

______

______

______

______

EVALUATOR: ______DATE ______

Department of Education

NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES

Region IV –A CALAABARZON

QAME Form D: SESSION EVALUATION TOOL

SESSION EVALUATION

( To be administered every after a session)

Session Topic:

Session Facilitator:Date:

Direction: Rate the session and the facilitator using the rating scale. Put a check/tick under the column of the response.

SESSION
In this session... / Strongly Agree / Agree / Disagree / Strongly Disagree
  1. The topic was relevant to our area of work

  1. The session was well planned

  1. The objectives of the session was well planned

  1. The time allotment for the topic was adequate

  1. The activities were appropriate for adult learners

  1. Time to start and to end was observed

  1. The learning materials were adequate and relevant

  1. The support materials were adequate

  1. The participants were engaged in activities

  1. The participants were able to demonstrate their learning

FACILITATOR
The facilitator...
  1. Exhibited full grasp of the topic

  1. Was sensitive to the participants’ mood

  1. Asked stimulating questions

  1. Processed questions and responses to deepen learning

  1. Maintained positive learning environment

  1. Expressed ideas clearly

  1. Used appropriate training aids

  1. Observed appropriate attire

  1. Was able to firm up attainment of objectives of the session

COMMENTS AND SUGGESTIONS; ______

Name of Participants (optional):

School (Optional)

Division and Region:

Department of Education

NATIONAL EDUCATORS ACADEMY OF THE PHILIPPINES

Region IV –A CALAABARZON

QAME Form E: On –site Monitoring

ON-SITE MONITORING AND EVALUATION

BASIC INFORMATION
REGION
DIVISION
LEARNING SERVICE PROVIDER
ACTIVITY/EVENT MONITORED
ADDRESS
INCLUSIVE DATES
DATE MONIITORED
No. of Trainers’ and No. of Participants
Subject / Participant / Trainers
Activities / Strongly Agree / Agree / Disagree / Strongly Disagree
  1. Conduct of Program Delivery (Daily Monitoring)

  1. Operational Concerns

  • Activities starts and end according to schedule

  • Attendance is systematically monitored

  • Modification in activities and schedule are consulted with the participants and are given ahead of time.

  • Provision of the following consistently follows agreed standards

- Food
-Training Venue
-Accommodation
  • Training Materials are adequate

  • Support materials and equipment are available and serviceable

  • Issues and possible issues of action are identified in the briefing and debriefing sessions

  • Ground rules were clear and compliance was monitored

  1. Sessions and Trainers

  • Trainers and sessions are evaluated using standard tools

  • Participants were given rapid competency assessment before the session/s, if applicable

  • Accomplished tools are collected from participants immediately

  • Responses are processed immediately

  • Feedback is given as may be needed

  1. Post Program Activities (At the end of the program)

  1. Certification of Participants

  • Certification is conferred upon completion of the program and upon satisfaction of requirements

  • Certification is issued at the end of the program

  1. Program Evaluation

  • Program evaluation is administered immediately after the last session

  • Results of the evaluation is used and incorporated in the end of the Program Report

  • The participants were given assessed as regards their learning (Rapid Competency Assessment)

CRITICAL INCIDENTS: If you have encountered any remarkable event/situation (either positive or negative) that needs to be detailed here, please accomplish the STAR form. You may need extra sheets to accomplish this.