National Board of Directors Meeting

WKU Alumni Association

National Board of Directors Meeting

Saturday, July 16, 2011

Carroll Knicely Conference Center, Room 163B

Western Kentucky University, Bowling Green, KY

Call to Order: President Tonii Rizzo called the meeting to order at 9:00 a.m.

Members Present: Vincel Anthony,Dale Augenstein, David Buchanon, Drew Byers, Paul Calico, RogerCasalengo, Chuck Clark, Carmen Willoughby Dearing, Jeff Feix, Margo Grace, Jade Gummer,Tom Harned, Julie Hinson, Cheryl Lacefield,Virgil Livers, Greg Lyons, Cathy Marks, Betty McGuire, Kristen Miller, Hamp Moore, J Moseley, Jean Nutter, Luis Ore, Terry Parker, Al Pedigo, Jim Pickens, Howard Pincus, Dennis Reeves, Kelsey Richey,Tonii Rizzo,Tricia Roca, Heather Rogers, Dale Ross,Melinda Rue, Whitey Sanders, Marc Satterthwaite, Kendra, Stewart, Ronda Talley, Michael Wang

Members Absent: *Sherry Howell, *Kenesha Cook

(*indicates present on Friday for planning retreat)

Staff Present: Lauren Bolton, Ginny Hensley, Jessica Martin, Amy Miller, Kara Neidell,Adam Rider, Brett Riley, William Skaggs, Donald Smith, Emily Trabue, Doris Vance, and Sean Ward

Welcome: Welcome and greetings were given by President Tonii Rizzo.

Minutes: Tom Harned made the motion and Kristen Miller seconded to approve the minutes from the April 16, 2011 meeting (Tab 3). Motion carried.

Financial Report: Donald Smith reported that the Alumni Association ended the year with

revenues of $406,321.16 and expenses of $370,818.62 resulting in a surplus of $35,502.54.

(Tab 4).

Committee Reports:

Communication Committee: Chuck Clark reported. Several items on the agenda

were discussed (Tab 5.1).

No Motions were made

Executive Committee: Tonii Rizzo reported. Several items on the agenda were

discussed. (Tab 5.2)

Howard Pincus made the motion and Kristen Miller seconded to approve the committee

assignments. Motion carried.

Tom Harned made the motion and Kristen Miller seconded to adopt the Resolution for the Alumni Association Board of Directors to disburse $2,000,000 to the appropriate entity for the construction of the Augenstein Alumni Center. After debate, the attached resolution was adopted. (Attachment A)

Finance Committee: Ronda Talley reported. Several items on the agenda were

discussed (Tab 5.3).

Ronda Talley made the motion and Tonii Rizzo seconded the motion to approve thebudget for the Alumni Association for Fiscal Year ’12. Dale Augenstein made an amendment and Chuck Clark seconded that the $35, 502.54 surplus from FY ’11 be used as funds for new alumni center programming initiatives. After debate, the amended budget was adopted. (Attachment B)

Program Committee: Jeff Feix reported. Several items on the agenda werediscussed. (Tab 5.4).

No motions were made.

Unfinished Business:

Alumni Center: Donald Smith reported that the Alumni Center Groundbreaking on July 15th was a success and construction would be in full swing with visible progress by Homecoming 2011.. Dale Augenstein reported that an Alumni Center Fundraising Committee had been established in which each member of the committee has a goal to raise $40,000 each.

International Reach: Jeff Feix reported that the Program Committeebrainstormed new ideas to get international students and alumni more engaged. The Boarddiscussed new initiatives surrounding social media outlets as well as implanting a mentor/mentee program. The Young Alumni Council andStudent Alumni Association are also going to be used as sounding boards as we increase ourreach. The document referenced under Tab 6.2 outlines some strategic initiatives forinternational reach.

Alumni Directory Project: Sean Ward reported that a total of five mailings will go out before November 2011. He also reported that we received $5,000 up front from Harris Connect and that we will receive $5,000 at the end of the process. In addition, for every directory sold above the $10,000 amount, the Alumni Association will receive $10.00.

New Business:

Bylaw Amendments: Two Bylaw Amendments were introduced for discussion (Attachment C and D). These bylaw amendments will be voted upon at the October quarterly board meeting.

Young Alumni Council Report: Young Alumni Council President Kelsey Richey gavean update on the Council. She stated that the YAC would like to assist in the international reach and a possibility may be to offer a mentoring program to incoming international students. She also stated that the YAC has purchased the Big Red Statue as a naming opportunity for the Augenstein Alumni Center.

Society of African American Alumni Report: Kara Neidell reported that the Society of African American Alumni would like to have a tailgating tent during Homecoming 2011. She also reported that the society is considering bringing back the Spring Celebration.

Passing of the Gavel: President Tonii Rizzo provided parting words and thenpassed the gavel toDale Augenstein. Mr. Augenstein thanked everyone for their time and remindedeveryone that our next meeting will be October 22, 2011. Augenstein then adjourned the meeting at 11:02 a.m.