NASRO Course Hosting Information and Requirements

Thank you for your interest in hosting a NASRO training course. The following information will assist you in making a decision regarding hosting a course and help explain the roles of the Host Agency (heretofore referred to as “Host”) and that of NASRO.

The Host serves as a liaison to NASRO, provides the training facility with AV equipment, assists with promoting the training, and handles other local logistical arrangements. NASRO asks that the Host be available at all times during the course to assist with any troubleshooting, equipment needs, and other logistical arrangements.

NASRO processes all the registrations and payments, provides all training supplies and their shipment, and provides quality NASRO certified Instructor(s). NASRO Instructors and Staff will work with the Host to ensure everything is prepared for the training. Host are encouraged, but not mandated, to provide a light breakfast and breaks. The Hostwill earn one free registration for every ten paid attendees, greatly reducing the cost of the training for the Host.

Host Responsibilities

Training Dates and Location

  • Work with the NASRO Training Director to establish dates and location for the training course.
  • Consult with relevant calendars to avoid conflict with other scheduled events.
  • Complete the Host Packet and obtain NASRO approval a minimum of six weeks prior to the proposed training dates.

Training Room

  • Select a site that can comfortably accommodate 35-50 people in a single room, with adequate space for a screen that will be visible to all attendees.
  • Auditoriums are not recommended.
  • Ensure that the meeting space is comfortable for attendees: well-ventilated, well-lit, and free of outside distractions.
  • Training room must have a work surface for each attendee.
  • A “seminar style” arrangement is preferred.
  • Additional worktables must be available to Instructors for course materials.

Equipment

  • Pre-arrange for the necessary training equipment, including:
  • LCD projector and screen
  • Speakers to play audio, connectable to a laptop
  • Access to the Internet for the Instructor(s)
  • Easel notepad and markers
  • Ensure necessary training equipment is in place and working at least two hours prior to the start of the training session.
  • Consider delegating an on-call “technology person” to solve equipment or software problems that may arise.

Course Materials

  • Indicate on the Host Packet where and to whom materials should be shipped.
  • Confirm the arrival of training materials the Thursday prior to the beginning of the course.
  • Contact the NASRO Training Coordinator if the training materials have not arrived.

Course Fees for Host

  • The Host will earn one free registration, per every ten paid attendees. All other attendees from the Host Agency will be charge the full registration fee.
  • The Host Agency attendees must register for the course on the NASRO website prior to the start date.
  • The invoice for the Host Agency will be adjusted once the course begins to reflect any earned free registrations.

Class Size and Cancellations

  • NASRO requires a minimum of 10 attendees to hold a Basic, Advanced, Supervisor/Management Course, School Security Officer, or School CPTED course; a minimum of 15 for the Effective Internet Safety Presentation course; and a minimum of 20 for the AMHT-SRO course.
  • Any course not reaching the minimum registration 10 business days prior to the start of the course will be canceled.
  • To avoid course cancellations, the Host should promote the training at the local and regional level. This can be accomplished through word-of-mouth, e-mails, social media, regional meetings, and other forms of communication to agencies and schools in the area.
  • NASRO will provide the Host with a flyer to use for promotional purposes.
  • NASRO will promote the training on the NASRO website and in the monthly newsletter.
  • The class maximum will be the capacity of the training room, not to exceed 50 attendees.

Lodging Information

  • Provide information on at least two safe, clean, and convenient hotels for attendees and NASRO Instructor(s).
  • Contact local hotels to request a discounted rate for NASRO training attendees and provide the discounted rate and code information to NASRO.

Breaks and Refreshments

  • NASRO strongly recommends that the Host provides coffee/juice service in the morning and water service or soft drinks in the afternoon for the attendees.
  • Attendees will need unrestricted access to restrooms in close proximity to the training site.

Lunch

  • Lunch will be at the expense of the attendees unless otherwise indicated. The Host should provide information to attendees regarding on-site or nearby restaurants.
  • Attendees are provided approximately one hour for lunch.

Host Welcome

  • NASRO extends the opportunity for the Host to greet the attendees at the beginning of the course. This could include a welcome from your Sheriff/Chief, Mayor, Superintendent, Principal, or Unit Supervisor. This is an opportunity for the Host to welcome the attendees, make some introductory comments and point out local items of interest and speak about the host agency.
  • Inform the Instructor(s) as to who will be speaking so that the course agenda can be adjusted accordingly and provide appropriate recognition to the guest speakers.
  • Host may provide door prizes to the attendees in an effort to promote their department or community.

Legal Contracts

  • Any legal contracts drawn up for the purposes of conducting NASRO training must be approved, executed, and submitted to NASRO at least 45 days prior to the start of the course.

Additional Course Requirements

  • Advanced Course
  • The Host will be responsible for making arrangements for attendees to have access to a school on the last day of the training for a site assessment.
  • The Host must be available for communication with the Instructor(s) to discuss site selection and logistics.
  • AMHT-SRO
  • The Host will be responsible for helping the NASRO Instructor identify school- and community-based providers who can serve on a panel during the training to discuss the mental health services available to students in the area and how to access those services (3-4 individuals).
  • A planning call is convened between the NASRO Instructor and the community-based panel to discuss roles and responsibilities during the training. The purpose of the call is to provide the panel with information about the training and expectations of their role.
  • Gather additional materials from local organizations or agencies participating on the community-based panel for course attendees.
  • Effective Internet Safety Presentations for School Resource Officers
  • The Host must secure a computer laboratory for this course. A school computer laboratory is NOT an appropriate setting due to the social networking filters in place. Any college level or library would be a fitting host site.
  • The Host must download programs, which will be provided, for the course: The Search Investigative Tool Bar and the software SNAG-IT.
  • The Host will need to be available for communication with the Instructor(s) to discuss logistics and properly preparing the computer laboratory.
  • School CPTED
  • The Host will be responsible for making arrangements for attendees to have access to a school, while in session, on the second day of training.
  • The Host must secure permission from the necessary school administrator(s) for the site visit. The visit will be as minimally disruptive to the school day as possible. The school will receive the results of the evaluations conducted.
  • The Host must work closely with the Instructor(s) on all logistics of the site visit.
  • The Host will need to complete a school data profile for the Instructor(s) well in advance of the training.
  • The Host must be available for communications with the Instructor(s) to discuss site selection and data elements needed about the selected sites (i.e. the school).

For more information, or to obtain a course Host Packet, please visit the NASRO website at or contact:

Kerri J. Williamson

NASRO Training Director

(205) 739-6061

Wodrian Adolphus

NASRO Training Coordinator

(205) 739-6064

NASRO HOSTING CHECKLIST

WHEN / TASK
8+ weeks before the training /
  • Identify a lead contact person.
  • Establish a training location.
  • Work with the NASRO Training Director to schedule a date for the training.
  • Contact local hotels to obtain discounted room rates.

6+ weeks before the training /
  • Submit the completed host packet to the NASRO Training Director.
  • Confirm the course posting on the NASRO website.

4+ weeks before the training /
  • Extend all invitations to possible attendees.
  • Confirm that all attendees from the Host Agency are registered.
  • Communicate regularly with the NASRO Training Director and/or the NASRO Instructor(s) on the registration process and other logistics.

2-4 weeks before the training /
  • Confirm your registration for the training room.
  • Arrange the room set-up.
  • Secure equipment: LCD projector, speakers, screen, Internet access, easel notepad, and markers.
  • Arrange refreshments.

1 week before the training /
  • Confirm the delivery of training materials from NASRO.
  • Contact the NASRO Training Coordinator if materials are not received.

1-2 days before the training /
  • Check the arrangement of the training room, including proper arrangement of attendee seating, AV equipment, and adequate tables for materials, sign-in, and refreshments.

Day of the training /
  • Confirm that all equipment is in working order.
  • Make the training room available to the Instructor(s) for early arrival and preparation.

Kerri J. Williamson

NASRO Training Director

(205) 739-6061

Wodrian Adolphus

NASRO Training Coordinator

(205) 739-6064

Course Host Packet

NASRO Course:

Proposed Dates of Course:

Alternative Dates of Course:

Course Location (city and state):

Local Host Information

Host Agency:

Agency Address:

Host Contact:

Office Phone: Cell:

E-Mail:

Is this course being co-hosted/sponsored by your state association? Yes No

Training Site

If the Training Site is different from the Host Agency Site, please complete the following:

Training Site:

Address:

Course supplies should be shipped to: Training Site Address Local Host Address

Course supplies should be shipped to the Attention of:

Room Capacity:

Room Type:Training RoomClassroom Conference Room

Room Set-Up: TablesStudent Desks College Seating (fold away desk)

Lodging Information

Provide information on at least two safe, clean, and convenient hotels for those needing lodging for the course duration. Please contact local hotels to request a discounted rate for NASRO training participants.

Hotel #1:

Address:

Phone Number:

NASRO Training Discount:

Hotel #2:

Address:

Phone Number:

NASRO Training Discount:

I have read the NASRO Course Hosting Information and Requirements. I understand the requirements of a Host Agency, and I am willing to provide the necessary requirements. I understand that the Host will earn one registration for every ten paid attendees, and all attendees from the Host Agency must register for the course on the NASRO website. I further understand that the Host should promote the course and that any course that has not reached the minimum class size ten business days prior to the beginning of class will be canceled.

______

Host SignatureDate

Return Information

Email or Fax to:

Kerri J. Williamson

NASRO Training Director

(651) 286-0804 (fax)