FPDS-NG NASA Specific DD
NASA Specific Data Dictionary
Version 1.2
Prepared by:
Global Computer Enterprises, Inc.
10780 Parkridge Boulevard, Suite 300
Reston, VA20191
July1, 2005
1
FPDS-NG NASA Specific DD
Revision History
Version / Date / Author / Description of Changes1.0 / 9/02/04 / GCE/GSA /
- NN18 COTR Name: Required property changed from No to Yes.
- NN20 Organization Code: Required property changed from No to Yes.
- Added Use Case Summary, detailing the required, optional and not required property for each Award / IDV and NASA specific contract type.
1.2 / 07/01/2005 / GCE /
- NN31 Accession Number: Format changed to include Alpha Numeric, spaces and -.
- Updated Use Case Summary
Data Element Descriptions
Element No:NN1
Name:Proposal Number
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The identifying number assigned to the proposal by NSPIRES or other NASA entity.
Reason the Data Element Is Required:Allows tracking of proposals to awards.
Instruction:Enter the NASA Proposal Number.
FAR/DFARS:
Format:Alpha-Numeric
Length:Variable, max 18
Required:If a proposal is submitted in response to a Broad Agency Announcement (BAA) such as a NASA Research Announcement (NRA) or an Announcement of Opportunity (AO), a Cooperative Agreement Notice (CAN), an Agency-wide program announcement such as the Graduate Student Research Program, or other forms of announcements approved by the Associate Administrator for Procurement, the number is mandatory. Proposal numbers are optional in other situations.
Access Restricted:No
Values:N/A
Validation Rules:If Competitive Procedures is BR or UR, field must not be blank.
Notes:None
Element No:NN2
Name:PR Number
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The identifying number that is assigned by the SAP system to a requisition.
Reason the Data Element Is Required:Allows tracking of requisitions to awards
Instruction:None
FAR/DFARS:
Format:Numeric
Length:12
Required:Yes
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:None
Element No:NN3
Name:Closeout PR
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of a requisition that closes a procurement.
Reason the Data Element Is Required:Allows tracking of procurements in closeout.
InstructionNone
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules:None
Notes:None
Element No:NN4
Name:Procurement Placement Code (PPC)
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of a combination of CICA, set-aside, and socioeconomic data.
Reason the Data Element Is Required:Required by Finance system.
Instruction:Enter the alpha Procurement Placement Code (PPC) identifying the type of solicitation
process used and the extent of competition obtained on the procurement.
FAR/DFARS:
Format:Alpha-numeric
Length:2
Required:Yes
Access Restricted:No
Values:See table.
Validation Rules:None
Notes:It should be possible to calculate the value from other fields.
Element No:NN5
Name:Contractor Type
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of a type of organization to which a procurement is awarded.
Reason the Data Element Is Required:Allows reporting by organization type.
Instruction:None
FAR/DFARS:
Format:Numeric
Length:2
Required:Yes
Access Restricted:No
Values:See table
Validation Rules: None
Notes:This value can be obtained from CCR if the award is a contract. However, until all grantees are registered in CCR, a manual fill-in will be necessary.
Element No:NN6
Name:Solicitation Issue Date
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The date a solicitation is posted in FedBizOps or Grants.gov.
Reason the Data Element Is Required:Allows solicitations to be tracked to awards. Required by NASA’s NSPIRES grants system.
Instruction:None
FAR/DFARS:
Format:YYYYMMDD
Length:8
Required:No
Access Restricted:No
Values:
Validation Rules:None
Notes:
Element No:NN7
Name:Contract Administration Delegated
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of which contract admin functions have been delegated
Reason the Data Element Is Required:Allows trend analysis, quick summary of delegations.
Instruction:Indicate whether any contract administration functions have been delegated to another Government agency (see FAR Subpart 42.2). If None or Blanket Delegation is selected, leave the rest of the choices blank. A blanket delegation is defined as a delegation of all contract administration functions listed in FAR 42.302(a), with the exception of those non-assignable functions specified in NFS 1842.202(b), plus post award audit. If not a blanket delegation, select all that apply.
FAR/DFARS:
Format:Radio buttons
Length:N/A
Required:No
Access Restricted:No
Values:
____None
____Blanket Delegation
____Post Award Audit
____Security
____Cost Accounting Standards
____Property Administration
____Transportation
____Quality Assurance
____Consent to Subcontract
____Closeout
____Engineering/Product Surveillance
____Other
Validation Rules: None
Notes:If “None” or “Blanket Delegation” are selected, no other buttons can be selected. Otherwise, multiple buttons can be selected.
Element No:NN8
Name:Advisory/Assistance Services Contract
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether a contract is for advisory or assistance services.
Reason the Data Element Is Required:Allows response to GAO, IG, Congressional queries on this subject.
Instruction:Enter “Y” or “N” to indicate whether the contract is for advisory and assistance services.
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules:None
Notes:
Element No:NN9
Name:Support Services Type Contract
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether a contract is for support services.
Reason the Data Element Is Required:Allows response to NASA Administrator queries on this subject.
Instruction:Enter “Y” or “N” to indicate whether the contract is for support services. This includes on or near-site performance where the services are a major element of the contract. It excludes:
a.Construction, alteration, and repair;
b.Small purchases and incidental services;
c.Prime product development contracts;
d.Operations support contracts, i.e., effort at major facilities associated with carrying out mission operations; tracking station operations; and support funded by STS operations; and
e.Tenants.
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules: None
Notes:
Element No:NN10
Name:New Technology or Patent Rights Clause
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether a contract contains a New Technology or Patent Rights Clause.
Reason the Data Element Is Required:Allows tracking of expectation of invention reports. Required by NASA Patent Counsel.
Instruction:Enter “Y” or “N” to indicate whether a new technology or patent rights clause is included in the contract (see 1827.303-7). A “Y” is entered for contracts with small businesses, nonprofit organizations, and educational institutions will indicate a patent rights clause. A “Y” is entered for contracts with large businesses will indicate a new technology clause.
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules:None
Notes:
Element No:NN11
Name:Management Reporting Requirements (MRR): Correlated Cost and Performance Data Reporting
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether a contract contains a requirement for contractors to provide cost/performance reports, and which reports are required.
Reason the Data Element Is Required:Allows tracking of expectation of cost/performance reports.
Instruction:Enter one of the following codes (see NPD 9501.1).
CodeReporting Required
NNone Required
2NASA Form 533M only
3NASA Forms 533M and 533Q
FAR/DFARS:
Format:Alpha-numeric
Length:1
Required:Yes
Access Restricted:No
Values:N, 2, 3
Validation Rules: None
Notes:
Element No:NN12
Name:PropertyFinancial Reporting
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether a contract contains a requirement for contractors to provide property reports.
Reason the Data Element Is Required:Allows tracking of expectation of cost/performance reports.
Instruction:Enter a “Y” or “N” to indicate whether property financial reporting is required (see FAR 45.505-14).
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules: None
Notes:
Element No:NN13
Name:Value Engineering Clause
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether a contract contains a value engineering clause.
Reason the Data Element Is Required:Allows tracking of expectation of value engineering reports. Allows queries on contracts containing VE.
Instruction:Enter “Y” or “N” to indicate whether the contract contains any one of the value engineering clauses such as FAR 52.248-1, 52.248-2, or 52.248-3.
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules: None
Notes:
Element No:NN14
Name:Security Code
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether Defense Industrial Security clearances are required during contract performance.
Reason the Data Element Is Required:Allows tracking of expectation of security clearances.
Instruction:Enter “Y” or “N” to indicate whether Defense Industrial Security clearances are required during contract performance.
FAR/DFARS:
Format:Alphabetic
Length:1
Required:Yes
Access Restricted:No
Values:Y/N
Validation Rules:None
Notes:
Element No:NN15
Name:Administrator Code
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The code which identifies the individual at the contracting installation responsible for administration of the contract.
Reason the Data Element Is Required:Allows lookups of cognizant contract administrator.
Instruction:None
FAR/DFARS:
Format:Alpha-numeric
Length:3
Required:No
Access Restricted:No
Values:N/A
Validation Rules: None
Notes:
Element No:NN16
Name:Contracting Officer Code
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The code which identifies the contracting officer for the award.
Reason the Data Element Is Required:Allows lookups of cognizant contracting officer.
Instruction:None
FAR/DFARS:
Format:Alpha-numeric
Length:3
Required:No
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN17
Name:Negotiator Code
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The code which identifies the negotiator for the award.
Reason the Data Element Is Required:Allows lookups of cognizant negotiator.
Instruction: None
FAR/DFARS:
Format:Alpha-numeric
Length:3
Required:No
Access Restricted:No
Values:N/A
Validation Rules: None
Notes:
Element No:NN18
Name:COTR Name
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The name of the contracting officer’s technical representative for the award.
Reason the Data Element Is Required:Allows lookups of cognizant COTR.
Instruction:None
FAR/DFARS:
Format:Alphabetic
Length:15
Required:Yes
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN19
Name:Alternate COTR Name
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The name of the alternate contracting officer’s technical representative for the award.
Reason the Data Element Is Required:Allows lookups of cognizant alternate COTR.
Instruction: None
FAR/DFARS:
Format:Alphabetic
Length:15
Required:No
Access Restricted:No
Values:N/A
Validation Rules: None
Notes:
Element No:NN20
Name:Organization Code
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The organization code for the responsible technical organization to which the contract has been awarded.
Reason the Data Element Is Required:Allows lookups of cognizant technical organization.
Instruction: None
FAR/DFARS:
Format:Alpha-numeric
Length:5
Required:Yes
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN21
Name:Contract Fund Code
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether the contract is fully funded, incrementally funded, or unfunded.
Reason the Data Element Is Required:Allows lookups of awards that are not fully funded.
Instruction: None
FAR/DFARS:
Format:Alpha-numeric
Length:1
Required:No
Access Restricted:No
Values:F – Fully funded
I – Incrementally funded
U– Unfunded
Validation Rules: None
Notes:
Element No:NN22
Name:Physically Complete
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Indicator of whether the work under the contract is complete.
Reason the Data Element Is Required:Used for determining backlog of actions awaiting closeout.
Instruction:Click the button if the contract is physically complete, i.e., after all articles and services
called for under the contract, including such related items as reports, spare parts, and exhibits, have been delivered to and accepted by the Government (see FAR 4.804-4). Also enter the date (8 positions) that the contract is physically completed. Otherwise, this button should be left blank.
FAR/DFARS:
Format:Radio button plus date field (YYYYMMDD)
Length:1 plus 8
Required:No
Access Restricted:No
Values:N/A
Validation Rules: None
Notes:
Element No:NN23
Name:Installation Unique
Agency Requesting the Data Element: NASA
Derivation:None
Definition:None
Reason the Data Element Is Required:Allows field installation to enter a data element that has only local significance.
Instruction:This field may be used at the discretion of individual NASA centers to collect data not elsewhere reported on the form.
FAR/DFARS:
Format:Alpha-numeric
Length:9
Required:No
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN24
Name:Funded Through Date
Agency Requesting the Data Element: NASA
Derivation:None
Definition:None
Reason the Data Element Is Required:Allows tracking of due date for next increment of funding.
Instruction:For incrementally funded contracts, enter the date through which the contract is funded.
FAR/DFARS:
Format:Date (YYYYMMDD)
Length:8
Required:No
Access Restricted:No
Values:N/A
Validation Rules:Must not be before date signed.
Notes:
Element No:NN25
Name:Cancellation Date
Agency Requesting the Data Element: NASA
Derivation:None
Definition:None
Reason the Data Element Is Required:Allows tracking of due date for next increment of funding.
Instruction:For incrementally funded contracts, enter the date through which the contract is funded.
FAR/DFARS:
Format:Date (YYYYMMDD)
Length:8
Required:No
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN26
Name:Principal Investigator
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The person proposed by a research institution or firm who bears the prime responsibility for overall technical direction of the work.
Reason the Data Element Is Required:Allows lookups of cognizant investigator.
Instruction:None
FAR/DFARS:
Format:Alphabetic. 3 fields (or mask) – first name, middle initial, last name
Length:20 positions first name, 1 position middle initial, 20 positions last name
Required:No
Access Restricted:No
Values:N/A
Validation Rules:Required for the following situations, optional in all others:
1.When PSC Code starts with A (research) and Type of Contractor = nonprofit or educational institution (except hospitals)
2.Award Type = F or G
3.PSC code starts with A (research) and Award Type is ‘S’
Notes:
Element No:NN27
Name:AlternatePrincipal Investigator
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The alternate person proposed by a research institution or firm who bears the prime responsibility for overall technical direction of the work.
Reason the Data Element Is Required:Allows lookups of cognizant alternate investigator.
Instruction:None
FAR/DFARS:
Format:Alphabetic. 3 fields (or mask) – first name, middle initial, last name
Length:20 positions first name, 1 position middle initial, 20 positions last name
Required:No
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN28
Name:Field of Science or Engineering
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The field of science or engineering in which a research project is being conducted.
Reason the Data Element Is Required:Allows groupings of awards by field of science.
Instruction:None
FAR/DFARS:
Format:Numeric
Length:2
Required:No
Access Restricted:No
Values:See table
Validation Rules:Required when (1) PSC code starts with A (research) and Type of Contractor = nonprofit or educational institution, (except hospitals); (2) Award Type = F – Cooperative Agreement or G – Grant for Research; or (3) PSC code starts with T (research) and Award Type = S – Funded Space Act Agreement. Otherwise, field should be left blank.
Must be blank unless rule 2A applies.
Notes:
Element No:NN29
Name:Procuring Installation Number (PIN)
Agency Requesting the Data Element: NASA
Derivation:None
Definition:Code identifying the field installation responsible for the procurement.
Reason the Data Element Is Required:Allows identification when a field installation other than the original awarding installation issues a modification or order.
Instruction: None
FAR/DFARS:
Format:numeric
Length:2
Required:Yes
Access Restricted:No
Values:
CodeInstallation
04NASA Headquarters
21AmesResearchCenter
22GlennResearchCenter
23LangleyResearchCenter
24DrydenFlightResearchCenter
51GoddardSpaceFlightCenter
53Wallops Flight Facility
54NASA Management Office-JPL
62MarshallSpaceFlightCenter
64StennisSpaceCenter
72JohnsonSpaceCenter
76KennedySpaceCenter
Validation Rules: None
Notes:
Element No:NN30
Name:Final Invoice Paid Date
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The date that Finance issued payment for the final invoice.
Reason the Data Element Is Required:Provides a start point for determining date that records may be archived or destroyed.
Instruction:None
FAR/DFARS:
Format:Date (YYYYMMDD)
Length:8
Required:No
Access Restricted:No
Values:N/A
Validation Rules:None
Notes:
Element No:NN31
Name:Accession Number
Agency Requesting the Data Element: NASA
Derivation:None
Definition:The FederalRecordsCenter number under which files for this procurement are archived.
Reason the Data Element Is Required:To assist in retrieval of archived records.
Instruction:None
FAR/DFARS:
Format:Alpha Numeric, spaces, -