Naming Convention Rules for Name/Address Information

Naming Convention Rules for Name/Address Information

The following contains PeopleSoft standards for naming conventions used in the name and address fields.

1.PeopleSoft is case sensitive.

2.Searching on the long name is case sensitive, use all CAPS.

4.When entering an individual’s name for a search, use the standard of Last Name,First Name Middle Name or Initial (if middle name or initial is known). If only initials are provided for a first and middle name they should be entered together, ie.,

a.SMITH,LAURA SUE

b.SMITH,LAURA S

c.SMITH,L SUE

d.SMITH,LS

5.No titles on individual’s names, ie., Mr, Mrs, Ms, Miss, Dr, Prof.

6.No punctuation except when entering the comma between the Last and First name of an individual. Replace hyphens with spaces. All other punctuation should just be eliminated.

7.No spaces between initials, ie., ABC DISTRIBUTING or P0 BOX.

8.No acronyms.

9.Sponsor’s names do not begin with “a, an, or the”.

10.Use the two letter postal abbreviation for States listed in the Sponsor’s Name.

Sponsor Name Abbreviations

The following are common words used in sponsor names. For consistency, the

standard abbreviations for these words should be used even if space is not an

issue. These are the only words to be abbreviated. All other words should be

spelled out.

AdministrationADMNIncorporatedINC

AcademyACADlndependentINDEP

AgricultureAGInformationINFO

AmericanAMERInstituteINST

Associate(s)ASSOCInternationalINTL

AssociationASSNKansas CityKC

Biology(ical)BIOLaboratoryLAB

BuildingBLDGLibraryLIB

BureauBURLimitedLTD

CenterCTRManagementMGMT

Chemistry (ical)CHEMManufacturingMFG

ColumbiaCOLMarketingMKTG

CommissionCOMMMedicalMED

CompanyCOMemorialMEM

CooperativeCOOPNationalNATL

CorporationCORPNutritionalNUTR

CountyCTYProductionPROD

Department(al)DEPTProfessionalPRO

Development(aI)DEVProtectionPROT

DiagnosticDIAGPsychiatry/PsychologyPSYCH

DistrictDISTPublication/PublishingPUB

Division(al)DIVRegion(al)REG

EconomicECONRehabilitationREHAB

EducationEDUCResource(s)RES

ElementaryELEMSaintST

EmploymentEMPLSaint LouisSTL

Engineer(ing)ENGRScience(s)SCI

Environment(al)ENVSecondarySEC

EquipmentEQUIPService(s)SVC

ExecutiveEXECSocietySOC

ExtensionEXTStateST

Federal/FederatedFEDSystem(s)SYS

FoundationFNDTNTechnical(ology)TECH

GeneralGENUnited StatesUS

GovernmentGOVTUniversityUNIV

HospitalHOSPVeteran’s AdministrationVA

VolunteerVOLVeterinary(ian)VET