MAGDY M MUSHREF +971502509168

Email / : /
ADDRESS / : / Dubai Jebl Ali Free Zone
NATIONALITY / : / EGYPTIAN / Mobil / : / +971502509168
MARITAL STATUS / : / MARRIED / Languages / : / Arabic / English / Italian
CAPABILITIES:Senior Document Controller/Administrative Assistant with a solid experience in handling practically all document-related tasks.
  • Working knowledge on Primavera Expedition / Unifier / P6.0 and AutoCad / Photoshop, Microsoft Office/OpenOffice, including Microsoft Platform Suit (MS Project, MS VISIO. MS Word, MS Excel, MS Access)
  • Solid back ground on IT as a Server Administrator MS Server 2003 / 2000
-Implement the policies for the use of the computer system and network Setting up group users / users granting access permission
-Incremental / Differential Data back and storage on multimedia ( tapes & Clouds)
-Installing hardware - computers, terminals, disk drives, CD-ROMs, RAM, printers, NICs, cabling
-Verify that peripherals are working properly
  • Familiar with Time Schedule and Project Planning Programmes, including Microsoft Project, Primavera(Project Planning) and Primavera Expedition (Documentation Control).
  • Tender / Contract / Documents preparation and presentation during design phase.
  • Soft Engineering back ground on PLC & Electrical design submission.
  • Set up an electronic library system for the management of technical documentations
  • Develop and maintain Document Control Processes for the efficient management and
  • Develop electronic filing and archive system and technical library for easy to issuance,
  • Undertake any other ad hoc projects/duties assigned
  • Experienced in database data analysis, development, SQL performance tuning, data warehousing ETL process and data conversions.
  • Experienced in working on Distributed Oracle database servers 8i/9i and lately 10g.
  • Developing stored packages, procedures, functions, triggers, views.
  • Experienced in SQL*Loader, Import, Export, UTL_FILE, Optimization using (Analyze, Explain Plan, SQL trace facility and TKPROF), snapshots.

From Sep. 2011 till present

Consultant : Dar AL Handasah - Dubai

Employer : Nakheel

Project : Al Furjan Infrastructure for Villas & Masakin Project

Project Components
This 560 Hectare Mega development is consisted of family town houses & villas of 3 to 6 bedrooms, and will offer a much needed boost for family villas within the commuter zone of Dubai.
Role : Document Controller
1.Developing, maintaining and implementing the Document Control Procedure including set-up of the Document Control Centre at Home Office (Woking), Site and any other Engineering Support Centres
2.Coordinating the workload of Document Controllers within the project
3.Liaising with Petrofac and with third parties regarding areas of related Document Control responsibilities
4.Reporting document status of Petrofac, client and supplier and expediting document flow.
5.Periodic checking of the Document Control functions at all locations to ensure compliance to systems and procedures
6.Eventual handover of Project documentation to Petrofac.
7.Focal point for Project Management/Petrofac on all Document Control issues
8.Developing and issuing periodic reports to Project team, Petrofac, suppliers and Subcontractors
9.Observing the correct processing of each types of documents as per DAR requirements and moreover of the document management and control
10.Developing Documents Numbering system as per Project WBS.
11.Extracts data and assembles information for technical analysis, makes routine calculations as directed and performs mathematical computations for various reports.
12.Prepare routine or preformatted documents, using standard word processing, spreadsheet, or other office software, as needed, to support work activities.
From Jasn. 2010 to Sep . 2011

Consultant : Dar AL Handasah - Abu Duhabi

Employer : UPC Urban Planning Council , Abu Duhabi

Project : Abu Dhabi Infrastructure

Role : Document Controller
  • Implements Materials Management Plan with respect to applicable commodity groups, within area of responsibility.
  • Ensures adherence to the Material Responsibility Matrix by all responsible parties.
  • Utilizes the materials components of the project Automation Plan (used by functional groups) to monitor related data transfers between the functional groups.
  • Implements the planned construction activities and work packaging structure on the project through coordination with Field Engineering, Construction, and/or (Sub) Contractors, and Project Controls.
  • Responsible for controlling the Podium Retail Materials Department and Stores.
  • Regularly deputised for the Earth Work Paper works .
  • Adhere to safety legislation in relation to dangerous goods and SMDS.
  • Compiles data needed to prepare the critical items reports or other supplementary reports as required.
  • Prepare routine or preformatted documents, using standard word processing,spreadsheet, or other office software, as needed, to support work activities.

EXPERIENCES / : / IN Sep. 2008

Employer : AL Al Zorah Development (Private) Company Ltd, P.S.C

Project : AL ZORAH CITY , AJMAN MUNCIPLITY PROJECT “UAE”

Project Components
The project involves the development of 12 million m² of coastal and sea reclaimed land of a mixed use development planned to provide high standard living quarters for a population of about 190,000 persons.
Role : Document Controller
  • Implements Materials Management Plan with respect to applicable commodity groups, within area of responsibility.
  • Ensures adherence to the Material Responsibility Matrix by all responsible parties.
  • Utilizes the materials components of the project Automation Plan (used by functional groups) to monitor related data transfers between the functional groups.
  • Implements the planned construction activities and work packaging structure on the project through coordination with Field Engineering, Construction, and/or (Sub) Contractors, and Project Controls.
  • Responsible for controlling the Podium Retail Materials Department and Stores.
  • Regularly deputised for the Earth Work Paper works .
  • Accurately maintain electronic and manual records to AL ZORAH auditable standards.
  • Adhere to safety legislation in relation to dangerous goods and SMDS.
  • Compiles data needed to prepare the critical items reports or other supplementary reports as required.
  • Developing Documents Numbering system as per Project WBS.
  • Developed user documentation for all the application modules. Also responsible for writing test plan documents and unit testing for the application modules.
  • Extracts data and assembles information for technical analysis, makes routine calculations as directed and performs mathematical computations for various reports.
  • Prepare routine or preformatted documents, using standard word processing,spreadsheet, or other office software, as needed, to support work activities.

: / IN June 2006 TO Dec 2007

Client : SAUDI ARAMCO

Main Contractor : TECHNIP (Saudi Arabia)

BTJV Khursaniyah Gas Plant Project

Material Coordinator & Procurement Automation Coordinator

  • Notifies on-site/off-site personnel of pending shipments and assures that any necessary documentation is sent to the site prior to delivery to support.
  • Coordinate with Bulk Material CoordinatorsMaterial/Warehouse managers to solve material receiving issues.
  • Using skills & experience in designing an inventory internal Automation for warehouse purposes using Oracle10g package & JDeveloper for end user interface and matching DATA between two different Material Management Software MARIAN (Material Software Managment ) and ( BPS Bechtel Procurement System )
  • Auditing & improving entry level personnel & sustaining procurement departments with previous projects lessons to learn & case studies.
  • Maintaining & teaching Procurement culture to newbie’s & experiences as well.
  • Develops strategy and directs receiving documentation cycles to optimize data entry control & define where the process jammed.
  • Develop and maintain an action item matrix ( in receiving process ) to insure that activities or problems are responded to in a timely manor by all
    concerned parties.
Computer Pakage used : MARIAN Materials Management Software
BPS : Bechtel Procurement System
Oracle XE
Other Achivements :
İ’ve developed in-house Automation system as an alternative for BPS/MARIAN.
The system is Oracle10g dependent having Oracle Forms & Reports Entry & Reporting system.
Environment
RedHat Linux / Oracle 10g for linux
  • Creating and managing table, indexes, tablespaces, triggers, db links and privileges.
  • Analyzed and designed tables based on small and large database transactions
  • Developed back end interfaces using PL/SQL stored packages, procedures, functions, Collections, Object Types, triggers.
  • Developed Korn shell scripts to kick off back end PL/SQL, SQL.
  • Developed screens and reports using Oracle Forms/Reports 6i/9i. Also developed reports .

: / FROM June 2003 To January 2006

Bechtel Overseas Construction – ELNG Project

BPS” CO-ORDINATOR for “ Bechtel Procurement Automation System “

An overall architecture and system Oracle based, used for the automation of corporate Bechtel worldwide strategy and planning for requisitioning & inventory.
  • BPS Instructor for all the modules provided, training & supports users in various departments (Engineering, Warehousing, Purchasing …etc)
  • Field support to BPS package;
  • Requisitioning : Mrs., FMRs, PO’s & Contracts
  • Expediting : T&L / BUCKSHEET
  • Data Catalog : Stock Code Maintenance, Equipment List
  • Data Exchange : Import Viewer
  • Inventory : MRR,MWR, Maintenance Log & DWG Log
  • Material Planning: LAV, GAP,
  • Troubleshoot & support (Data Manipulating & updates ) through Back-End Oracle 8i by using third party tools ( TOAD , SQLDeveloperEmbarcadero) fix view structures , triggers , procedures, functions .
  • PL/SQL support for Customizing Objects such as ( User views , relationships ..etc ) to help in extracting the most accurate data in the system.
  • Coordinating with the Houston main office in online seminars & discussions to improve system performance & giving more reliability particularly in inventory issues.
  • Building Third Party applications By advanced MS Access Objects for sustaining other departments to cope with BPS Data & integration between departments.

: / FROM October , 1999 to Sep, 2002

Client : MIDOR Refinery Project, - ALEXANDRIA

Contractor : TECHNIP – TTIL ( Startup , Commissioning & Guarantee Phase )

Role : Material Control ( Piping & Fittings )

  • Controls and maintains stock status records for manual and/or automated inventory control systems. Reviews purchase orders, material receiving reports, UOS&D’s, shipping notices and material withdrawal requests for data input to inventory control system.
  • Makes all posting entries and prepares all documents required to update stock status records. Ensures that all routine and special inventory results are properly reflected on the stock status records.
  • Completes material location information on material withdrawal requests and routes them for material retrieval. Initiates back order notices and maintains notification file.
  • Reviews minimum/maximum inventory levels and reorder criteria and prepares reorder documents.
  • Reviews withdrawals by type and quantity and reports any deviations to supervisors. Monitors material issues to en-sure that all quality related data is posted.
  • Assignments may require physical retrieval from storage locations and operating forklifts, vehicles, and other material handling equipment for loading and distribution of project materials, tools, and equipment
  • Ensure that SAP reporting system & SPARE-PARTS Order-Level Matches planned maintenance as per MM , BOM (Bill of Material ) and Routing. LIS. ATP configuration for SD and PP.
  • Analysis and configuration of PP (Production Planning ) Master Data including Material Master, Work Centers,
( This task has been done to purchase O&M material & un-delivered material from Construction Phase )
: / FROM JUN,1998 – TO SEP, 1999

Client : MIDOR Refinery Project, - ALEXANDRIA

Contractor : DAELIM , Engineering ,& Contractors ( Construction Phase )

Role : Lead Document Control

  • Oversees the Document Control and Records Management function. Coordinates the documentation and software turnover package to the client at the end of the project. ( Hydro-Test Pacakges )
  • Performs data entry using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports. Enters data and produces reports using other standard office automation or department-specific computer applications.
  • Assists in developing, establishing, and implementing administrative and clerical procedures for the flow of correspondence, including distribution of incoming and outgoing documents.
  • Sets up and maintains filing system for project or department documents, including documents such as correspondence, procedures, original drawings, material requisitions, data sheets, microfilm, and varied electronic storage media.
  • Extracts data and assembles information for technical analysis, makes routine calculations as directed and performs mathematical computations for various reports.
  • Resolves minor software/hardware related computer problems within group, maintaining security and other database (FoxBase) tables as needed. act as project/department system administrator.
  • Order project or department supplies and maintain supply cabinet.
  • Prepare routine or preformatted documents, using standard word processing,spreadsheet, or other office software, as needed, to support work activities.

: / FROM FEB,1997 – TO MAY, 1999

Client : MIDOR Refinery Project, - ALEXANDRIA

Contractor : ESACO Manufacturing, Engineering, & Contracting (S.A.E) - ALEXANDRIA

Role : Scheduler for ( Raw Water , Pipe Rack , Scale-Pit,ARP Pickling Line )

  • Prepares and coordinates the development of staffing and operating plans for planning and scheduling activities.
  • Reviews contract drafts for adequacy of scheduling requirements, and coordinates development of all data in support of negotiations.
  • Prepares, coordinates, and directs planning and scheduling presentations to Bechtel and client management, as required.
  • Conducts personnel performance reviews and career counseling. Interviews candidates for employment and makes recommendations for employment decisions.
  • Directs all schedule development and maintenance monitoring activities. Develops, interprets, and executes policy objectives and standards applicable to schedule maintenance and the monitoring of development functions.
  • Directs schedule analysis/study and problem-solving activities. Develops and interprets guidelines applicable to the analysis function.
  • Directs schedule reporting activities and provides assistance and guidance for the display or presentation of schedule information.
  • Supports proposal activities as required.
  • Performs functional audits of projects to ensure the technical adequacy of planning and scheduling activities.

: / FROM JAN,1998 - DEC,1998 IN

AL-AQSA Contracts CO. KUWAIT

Client : AL-GAHRA SEA PORT - KUWAIT

Contractor : AL-AQSA CO. for Contracting & Engineering

Role : T&L Coordinator for Water – Purification Project

  • Coordinates shipments with requisite internal and external entities to ensure the safe and timely delivery of materials and equipment from supplier’s delivery point to T&L service provider’s facilities or to Project jobsite.
  • Ensures timely entry of shipment milestone data into Receiving System (Clipper Based ) to provide visibility of line item shipment status.
  • Assists in preparation of T&L milestone reports or performance metrics as required to satisfy project information requirements.
  • Ensures timely processing of T&L service provider invoices in accordance with project procedures, T&L service provider agreements, and corporate payment procedures.
  • Assists in identifying transport cost and service alternatives to support materials/equipment purchase decisions and use of T&L service providers.
  • Assists the project T&L lead as requested.
  • Assists with filing and resolution of T&L service provider claims.
  • Assists with preparation of T&L service provider bid tabs, commitment authorizations and contract documents within the scope of Project policies and procedures.
  • Assists with preparation of logistics studies including site and T&L service provider facility visits.
  • Integrates safety requirements and measures in all Traffic & Logistics activities.

: / FROM 1993-1996 IN

Client : SAUDI GOVERNEMENT

Contractor : HADEN GROUP FOR Construction - SAUDI ARABIA

(Saudi Developing & Construction Project for Frontiers “Sea Ports , Airports & Dry Ports)
Role : Administrative Assistant
  • Site Reports , Manpower Valuation Reports , Sites Requests Following up & Reporting & Distribution
  • Prepares reports and studies of an analytical nature, such as organization planning and workload forecasts.
  • Helps prepare the overhead budget and monitors financial and service activities against approved budgets.
  • Performs special assignments as requested.
  • May prepare or provide input to daily work planning and/or performance reviews.
  • Provides administrative input regarding the design, implementation, and enhancement of automated systems. Keeps abreast of advances in relevant office automation technology, equipment, and software applications.
  • Helps implement automated document management systems within assigned project/department.
  • Organizes material for meetings, presentations, and training sessions.
  • Assists in personnel activities, such as employment, policy formulation and administration, compensation administration, and employee development, by conducting specific studies, research and analysis.
  • Participates in the development of presentations.
  • Helps coordinate furniture and space allocation, space planning, and needs, such as telephone, word processing, and mail service.
  • Interviews, recommends the selection of, trains, and plans and schedules activities for clerical and other support personnel.
  • Informs all concerned personnel of any improvement/waste reduction in work processes

TYPING SPEED / : / E/A 45~60 / WPM
Training / : / - trained to be the first BPS coordinator in Egypt in Bechtel Jobsite.
-6 Sigma Introduction