Name and Objectives
Name
The name of the society is the Alberta Public LibrariansAdministrators’ Council, hereinafter referred to as the Council.
Objectives
The objectives of the society are:
a)To address practical issues affecting the management and provision of library services in Alberta.
b)To serve as a forum for the discussion and exchange of information on current public library developments, emerging issues, and projects of relevance to Alberta libraries.
c)To address the unique interests and concerns of public libraries through collaborative efforts with other library organizations.
d)To undertake specific projects in order to ensure that programs and resources remain in existence for Albertans.
e)To provide and receive from appropriate provincial and federal governments departments, information respecting public libraries and library services.
Bylaws of the Alberta Public Administrators’ Council
MEMBERSHIP
1.Membership in the Council shall be open to public library administrators in the Province of Alberta.
2.Annual membership fees in the Council shall be determined from time to time at the annual general meeting. Any person defined as above may become a member upon payment of the membership fee. Such membership fee shall not be refundable.
3.Members in good standing shall have the right to vote, serve on committees and hold office.
4.In the event a member cannot attend a meeting that member may appoint an alternate whose rights shall be limited to voting.
5.A member wishing to withdraw from membership may do so upon giving notice in writing to the Secretary of the Council.
6.A member may be expelled from the Council by a vote of seventy-five (75) percent majority; such vote to be conducted by secret ballot at a special meeting called for the purpose.
OFFICERS AND DIRECTORS
7.The Board if Directors shall consist of the Officers of the Council and at least one (1) and no more than three (3) directors.
8.The Board shall manage the activities and affairs of the Council on behalf of the membership. The Board shall take such measures as are necessary to achieve the purpose and intent of the society as a charitable institution.
In addition to the powers and duties prescribed by law, all officers of the Council shall have such powers and duties as may from time to time be assigned to them by the Board.
9.The officers of the society shall be the Chair, Secretary, Treasurer and Past-Chair. Officers and directors shall be elected at the Annual General Meeting by a majority of those members present who are entitled to vote.
10.Officers and directors may be nominated by a nominating committee chaired by the immediate Past-Chair or nominated from the floor.
11.Officers and directors shall be elected for the term of two (2) years, and may serve not more than four (4) successive years in any particular office. The Chair and Secretary shall be elected in odd numbered years while the Treasurer and Director(s) shall be elected in even numbered years.
12.Any officer of director upon two-thirds vote of all members in good standing may be expelled from office for any cause which the Council may deem reasonable.
13.All Officers and directors shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting provided it is so stated in the notice calling the meeting.
CHAIR
14.The Chair shall preside at all meetings of the Council and of the Board; and together with the Treasurer, be signing authority on all disbursements. The Chair shall represent the Council before any group requesting the presence of the Foundation, or delegate a representative; prepare and present an annual report to the membership and ensure that the business of the Council is carried out in an orderly and effective manner.
SECRETARY
15.The Secretary shall keep the minutes of all executive and general meetings; maintain the membership list; conduct the correspondence of the Council as directed by the Chair; maintain the records of the Council; give or cause to give notice of all meetings of the Board and general membership; have custody of the society seal should one be required.
TREASURER
16.The Treasurer shall keep and maintain the financial records of the Council; deposit monies received to the financial institution designated by the Council; make all authorized disbursements, signing cheques together with the Chair; ensure an audit is performed on the Council’s financial records prior to the annual general meeting; make regular financial reports to the Council and Board; prepare and present an annual fiscal report to the membership.
PAST CHAIR
17.The Past Chair shall attend all meetings in an advisory capacity to the current officers; chair the nominating committee; perform any other duties as may be assigned by the Chair or the Council Board.
MEETINGS
18.There shall be two (2) meeting of the Council in each calendar year. 0ne (1) meeting will be held in March or April and the second meeting in October or November. The spring meeting shall be the Annual Meeting. Times and dates of each meeting shall be set by the Board.
19.Special meetings shall be called by the Chair or at the request of five (5) members in good standing.
20.Members shall be notified by mail of all meetings not less than fourteen (14) days prior to such meetings.
21.A quorum at any meeting shall consist of a minimum of eight (8) members in good standing. Meetings shall be governed by Bourinot’s Rules of Order.
22.Voting at meetings will regularly be by show of hands. The Council may decide at any meeting to vote by secret ballot on any specific issue.
COMMITTEES AND SPECIAL PROJECTS
23.Ad-hoc committees may be formed at Council meetings to deal with special projects and specific activities.
24.Ad-hoc committees may be formed between meetings at the discretion of the Chair in order to expediteurgent activities.
RENUMERATION
25.Unless authorized at any meeting and after notice for same shall have been given, no officer or member of the Council shall receive any remuneration for their services.
AUDITING
26.The books, accounts and records of the Council shall be audited at the close of each year by a duly qualified accountant or by two (2) members of the Council elected for that purpose at the Annual Meeting. The fiscal year of theCouncil in each year shall be January 1St to December 31st.
27.The books, accounts and records of the Council may be inspected by any member of the Council at the Annual Meeting or upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of them.
BORROWING POWERS
28.For the purpose of carrying out it’s objects, the Council may borrow or raise or secure the payment of money in such manner as it deems fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Council, and in no case shall debentures be issued without the sanction of an extra-ordinary resolution of the Council passed at a special meeting called for that purpose.
CUSTODY AND USE OF THE SEAL
29.The secretary shall have charge of the seal of the Council, which seal whenever used shall be authenticated by the signature of the Secretary or Treasurer and the Chair.
AMENDMENTS TO THE BYLAWS
30.The Bylaws may be rescinded, altered or added to by a “Special Resolution”.