Naia Football National Championship

NATIONAL ASSOCIATION OF INTERCOLLEGIATE ATHLETICS

FOOTBALL NATIONAL CHAMPIONSHIP

NAIA FOOTBALL NATIONAL CHAMPIONSHIP

SITE SURVEY FORM AND OFFICIAL BID

The NAIA Football National Championship Series is a 16-team single elimination tournament on NAIA campuses over the course of four weekends with the championship game being hosted at a neutral site. The following survey is for the purpose of obtaining important information from member institutions and/or community groups expressing an interest in hosting the NAIA Football National Championship. Information received is used to evaluate facilities and local conditions for prospective host sites.

Please complete this bid form as an official application to host the NAIA Football National Championship and return to the NAIA National Office. Please be advised that after appropriate site visits, a contract shall be offered to the selected site based upon the terms and conditions of this bid. If you have any questions relative to the completion of this bid or about the NAIA Football National Championship in general, please contact:

NAIA National Office

Department of Championships

1200 Grand Blvd.

Kansas City, MO 64106

(816) 595-8000 main

(816) 595-8200 fax

I. DESIGNATION OF BID

This official bid is submitted by to host the NAIA
Football National Championship, in one or more of the years checked below:

2017 (Date: Championship Game: Saturday, December 16, Teams arrive Wednesday, December 13)

2018 (Date: Championship Game: Saturday, December 12, Teams arrive Wednesday, December 15)

II. STATEMENT/ACKNOWLEDGMENT OF EVENT POLICY:

The official name of the event shall be the NAIA Football National Championship and must be conducted under the direct control and supervision of the National Association of Intercollegiate Athletics (NAIA). The NAIA will approve the designation of the host site event chairperson and committees, who will work with the NAIA National Office Sport Manager in organizing and conducting the championship. The acceptance of a bid and designation of a host site does not become official until an event contract has been executed between the host and the NAIA.

In submitting this bid, the prospective host site agrees to the following NAIA policies by initialing on the line provided in front of each section:

A. / To indemnify fully and save harmless the NAIA, its officers, agents and employees of and from any and all claims, demands and causes of action, including cost of attorney's fees arising out of anything done or purported to have been done by the host or any of its agents.
B. / Corporations with business interests beyond the local area of the championship site shall not be solicited for financial support without the prior approval of the NAIA Division of Marketing. Further, businesses or corporations shall not be identified or receive recognition as a "title" sponsor of the championship without prior approval of the NAIA Division of Marketing.
C. / Alcoholic beverages and tobacco products of any form shall not be advertised, sold, disbursed or brought into the site of the championship event.
D. / To honor all NAIA membership cards, passes and credentials for admittance to the event.
E. / The NAIA shall be responsible for any and all negotiations for radio and television rights in consultation with the host, and such rights shall be designated as event income.
F. / The sale of promotional items denoting "NAIA" or approved complimentary items given to officials and volunteers (i.e, t-shirts, caps, etc.) shall be marketed, sold and/or purchased only by or through an authorized licensee of the NAIA and under separate agreement from this event contract. The host shall prohibit all souvenir and promotional sales at event headquarters and/or the event site that have not been approved by the NAIA.
G. / The host shall be responsible for conducting an approved NAIA Champions of Character program immediately prior to or during the championship. The Host will work with the NAIA Sport Manager in creating, promoting and coordinating a Champions of Character program/event that will integrate the participating student-athletes/coaches and the local community.

III. AT-SITE VISIT GUARANTEE:

The prospective host site agrees to the following statement (please initial the line provided):

If selected for a site visit, we will provide travel, lodging, and meal expenses for an NAIA representative for the duration of the visit. NOTE: If selected to host event, these expenses will be approved as event expenses.

IV. INSTITUTIONAL DATA (if applicable):

A. Name of Institution:
B. Address:
C. Telephone:
D. President/CEO:
E. Athletics Director:
F. Football Coach:
G. Does the institution employ a certified athletic trainer? / Yes No
H. Does the institution employ a full-time sports information director? / Yes No
I. Is campus meal service available for teams/officials? / Yes No
If yes, what would be the cost per day (3 meals)?

V. COMMUNITY DATA:

A. Host Organization:
B. Name of City:
Population: / Metropolitan Area:
C. Primary industry/major corporations:
D. Name of closest major airport:
Major airlines serving closest airport:
Distance from airport to campus:
Distance from airport to housing:
Distance from airport to football facility:
E. Please list major hotels, number of rooms, and current rates:
1. / # Rooms / Rates
2. / # Rooms / Rates
3. / # Rooms / Rates
4. / # Rooms / Rates
5. / # Rooms / Rates
F. Which hotel is large enough to serve as the headquarters hotel for the national championship,
accommodating most or all the teams?
G. Average temperature during championship week:
Average rainfall during championship week:
Average humidity during championship week:
H. Is there a football association in the community or state from which to obtain volunteers?
Yes No
I. What service organizations, sports commissions or other civic groups would be willing to assist in the organization
and promotion of this event?
Please list groups and contact person below:
1. / Contact:
2. / Contact:
3. / Contact:
4. / Contact:
J. Please list other sports/athletic events this community has hosted in the past:
1.
2.
3.
4.
K. Please list any other major events/activities scheduled for the community within 30 days
before or after championship week:
L. Please check below sources of financial support for an event of this nature:
Institutional Funds / City/County/State Tourism Grants / Corporate Funding
City/County Funds / Ticket Sales
Private Funding / Other:

VI. FACILITY DATA (Please enclose photos/brochures):

A. Name of Field/Complex: / Number of Fields:
B. Seating Capacity:
Box Seats:
Reserved Seats:
General Admission:
Other:
Alternate Seating Available: / Yes No
C. Describe the ownership and operation of the facility:
D. Type of Playing Surface? Artificial Grass
If Artificial, what type (AstroPlay, Field Turf, etc…):
E. Does the facility have an electric scoreboard? Yes No
F. Is it a lighted facility? / Yes No
If so, what is the foot-candle measurement at the facility (television stations typically need 70-80 foot-candles
to televise outside at night)?
G. It is preferred that the field be fenced. Is the playing area fenced? Yes No
H. Does the facility have 25 second clocks? Yes No
I. Does the facility have a press box? / Yes No Capacity:
Are there phone lines in the press box? / Yes No How Many?
If not, can they be installed? / Yes No
J. What is the seating capacity per section in the press box and are these sections enclosed/separated?
Working Media:
TV Personalities:
Coaches Box:
Radio Box:
K. Is there a parking lot close to the field/complex? / Yes No
L. Does the facility have regulation collegiate goal posts? Yes No
M. Is there an admission charge for games held at this facility? Yes No
If yes, please list prices below:
Box Seats / Adults
Reserved Seats / Students
General Admission / Children
N. Please list practice fields available, and distance from main facility:
1. / Distance:
2. / Distance:
3. / Distance:
O. List previous football and other special functions held at this facility:
1. / Dates: / Attendance:
2. / Dates: / Attendance:
3. / Dates: / Attendance:
P. Additional site data which would be helpful:

VII. FINANCIAL INFORMATION

Tournament Income:

Tournament income shall be defined as all income derived by the host including but not limited to: ticket sales, program advertising, program sales, concession stand sales/commissions, honorary coach fees, public sale of banquet tickets, parking revenues, hotel rebates, entry fees and approved sponsorships/donations.

Tournament Expenses:

Tournament expenses authorized by the NAIA to be charged to the tournament budget include any items listed in the Declaration of Authorized Expenses, except those marked complimentary or participant. Any other expenses must receive written approval by the NAIA in order to be charged as authorized expenses to the tournament budget.

Declaration of Authorized Expenses:

Following is an outline of tournament expenses. Please indicate in the appropriate box next to each category whether the item would be:

1. Complimentary:Provided at no charge to the event budget.

2. Tournament:Item will be charged to event budget (list projected amount).

3. Participant:Item will be expense of participating institutions (list projected amount).

FACILITY INFORMATION

Facility

Provide a football facility that meets the standards and approval of the NAIA with a primary field with seating for 5000 (minimum), warm-up field, lights, electronic scoreboard, 25-second clocks, press box, concession stands, restrooms, signs, and water coolers.

Complimentary TournamentParticipantCost/Comments:

Facility Personnel

Provide all on-site personnel necessary to conduct the tournament games including ticket sellers and takers, ushers, concession vendors, adequate security, field maintenance crew, and facility liaison.