NAI BOARD OF DIRECTORS MEETING MINUTES
November 18, 2014 - NAI Conference, Denver, CO
ATTENDING: Amy Leftbridge, Cem Basman, Theresa Coble, Jose Chavez, Tom Mullin, Jay Miller, John Miller, Jeff Miller, Jessica Moore, Amy Burnett, Todd Bridgewater, Kevin Damstra, Linda Strand (arrived at 11am)
Absent John Luzader
Staff: Margo Carlock and occasionally Paul Caputo
Guest: Tom Medema
Meeting convened at 8:00 am
President Leftbridge welcomed everyone to the meeting.
- Review, adjust and approve agenda – President Amy Lethbridge
Announcement: Jim Covel is appointed to the board of directors as President Emeritus to serve on the board of directors
Meeting agenda was modified and adjusted
- Approve minutes of August 2014 BOD meeting – Amy Lethbridge
Postponed due to the minutes not being quite complete. Will be done via email in the weeks following the National Workshop
ACTION ITEMS:
3.Recommendation and action on Development Task Force report.
Motion 1: That the Board of Directors accepts the report and recommendations of the Development
Task Force.
Moved by Tom Mullin Seconded by John Miller
Highlights of the recommendations were reviewed and minor discussions was conducted
Yes 12 No0 Abstain 0 Motion Passed
Motion 2: That the Board of Directors approves the recommendation of the Development Task Force to establish a standing Development Committee effective January 2015.
Moved by Tom Mullin Seconded by Todd Bridgewater
Discussion regarding the time table for implementation.
Yes 12 No0 Abstain 0 Motion Passed
Motion 3: That the Board of Directors supports the recommendation of the Development Task Force to create a Membership Task Force. Furthermore the Task Force willreport back its findings and recommendation at the Spring 2015 National Board of Directors meeting.
Moved by Tom Mullin Seconded by Theresa Coble
Discussion regarding the necessity of this task force in order to identify the support mechanism for membership development.
Yes 12 No0 Abstain 0 Motion Passed
4.Recommendation and action on Awards Committee
Motion 1: That members of the NAI Board of Directors cannot nominate current members of the NAI Board of Directors for the NAI Professional Awards.
Moved by John Miller Seconded by Jeff Miller
Yes 12 No 0 Abstain 0 Motion Passed
Motion 2: Tocreate two new NAI awards that would be independent of the NAI Professional Awards and would begin January 1, 2015. These would include the “NAI Award of Distinction” and the “NAI Shining Star” and Super Nova Award.
Moved by John Miller Seconded by Cem Basman
Yes11 No 0 Abstain 1 Motion Passed
Motion 3: To allow the NAI Board of Directors to occasionally give special recognition for unique services toNAI, the NAI Board of Directors or Staff which fall outside of the purposes of the standard awards. Nominations are made by a board member and voted on by the full board.
Moved by John MillerSeconded by Amy Burnett
Yes 12 No 0 Abstain 0 Motion Passed
Motion 4: That the NAI Fellow award is limited to one person per year
Moved by John Miller Seconded by Cem Basman
Yes 12 No 0 Abstain 0 Motion Passed
5.Recommendation and action on new Membership Structure.
Motion: To approve the new Membership Structure as recommended and modified at the meeting
Moved by Cem Basman Seconded byJohn Miller
Discussion revolved around the need, clarifying some pieces. Some concern remained about long term financial impact.
Yes 11 No 1 Abstain 0 Motion Passed
6. Recommendation and action on 2015 Budget Forecast
Motion: To approve the 2015 Budget Forecast
Motion by Theresa Coble Seconded by Cem Basman
Reporting of forecast and comments by Margo Carlock and Theresa Coble with comments by Kevin regarding the OU budget forecasts. Amy Leftbridge ask that future reports have last years’ budget figures included.
Amendment to require OU’s to submit a balanced operational budget
Moved by Todd Bridgewater Second by Cem Basman
Yes 1 No 9 Abstain 2 Motion Failed
Vote on Original Motion
Yes 12 No 1 Abstain 0 Motion Passed
7.Recommendation and action on 2015 Operations Plan
Motion: To approve the 2015 Operations Plan.
Motion by Cem Basman Seconded byJeff Miller
Margo gave a summary overview of the operations plan fielding question and comments
Yes 12 No0 Abstain 0 Motion Passed
8.Recommendation and action on the Publications Policy
Motion: To approve the Publications Policy as recommended.
Motion by Linda Strand Seconded byPepe Chavez
Yes 13 No0 Abstain 0 Motion Passed
9.Recommendation and action on the Strategic Plan
Presentation by Jane Beattie on the state of the Strategic Plan. Questions and thoughts for clarity were discussed. Overall, some things will be on going by spring board meeting, others will be just getting started.
Motion: To approve the NAI Strategic Plan as recommended and amended
Moved by Cem Basman Seconded by Kevin Damstra
Yes 13 No 0 Abstain 0 Motion Passed
The BOD officially recognized and thanks Jane Beattie for her leadership and perseverance on bringing the Strategic Plan to its completion
Brief discussion about how we move forward on this and to not only explain the plan, but to energize members to get engaged.
10 Acceptance of Executive Director Recommendation from the Executive Director Review Committee
Move by Cem Basman Seconded by Jay Miller
Moved to Executive Session to discuss personal issues
Moved out of Executive Session
Motion was called
Yes 13 No 0 Abstain 0 Motion Passed
Cem expressed the need review the process and modify the process as needed in the future
DISCUSSION ITEMS:
10.Advisory Council Update Report – Kevin Damstra
Kevin Damstra reviewed and updated the Board on the AC meeting held on Monday, November 17, 2014
Amy thanked Kevin and others for their work over the past couple of years
Summary of meeting will be posted on the NAI Leadership Page in coming weeks
11.Discussion of Elections Manual
Cem Basman reviewed where the manual is in its work. Motions arose out of the workthat needed some clarification and consideration:
Motion
The NEC recommends that eligibility for election to the board of directors be open to all categories of membership.
Moved by Cem Basman Seconded by Jeff Miller
Yes 12 No 0 Abstain 0 Motion Passed
Motion That the election manual reflect that any elected officer of the Association may exercise their right to endorse and support another member for an elected office of the Association
Moved by Cem Basman, Seconded by Amy Burnett
Yes 9 No 2 Abstain 2 Motion passed
Motion That the Advisory Committee Election Representative be a standing member of the National Elections Committee
Moved by Cem Basman Seconded by Kevin Damstra
Yes 13 No 0 Abstain 0 Motion Passed
Motion That the entire cost of any elections is borne by the National Association unless an organization unit operates outside the normal ballot timeframe
Moved by CemBasman Seconded by Jeff Miller
Yes 13 No 0 Abstain 0 Motion Passed
Motion Move that the National Election Committee place on the ballot all candidates for who are deemed eligible for the office they are nominated
Moved by Theresa Coble, Seconded by Jeff Miller
Yes 13 No 0 Abstain 0 Motion Passed
Motion That National Election Manual is accepted as amended during the Fall 2014 meeting
Moved by Cem Basman Seconded by Theresa Coble
Yes 13 No 0 Abstain 0 Motion Passed
12.Report on Leadership Development Task Force– Jay Miller, Chair
Updated on work to date. Committee will be bring back a status report to the board meeting in Spring 2015
13. Report on International Workshop
Margo updated the status of the 2015 International Meeting
The 2016 International Workshop tentatively planned to be in New Zealand
14.Additional Task Forces/Ad hoc committees
Amy Leftbridge will be working to identify and prioritize the myriad of task forces and Ad Hoc Committees as identified in the Strategic Plan and this board meeting.
She also noted that she will be seeking to appoint somebody to fill the unfilled board position resulting from the election of Tom Mullin as National Secretary and his subsequent resignation as a member at large.
15.Report on National Workshop
Margo Carlock updated the board on numerous elements regarding the conference. Registration has topped 800 was one highlight.
Discussion about the upcoming Board meeting was held with the promise of a series of Meeting doodle to come out shortly to help figure out the winter/spring and summer board meeting dates
Linda Strand thanked everyone for her time on the board.
President Amy Leftbridge thanked Amy Burnett and Linda Strand for their service and dedication to the Association. There was unanimous agreement by all of the board on this point.
Meeting adjourned at 2:51by consensus of the Board of Directors
INFORMATION ITEMS: Available on website under Resources/NAI Admin Docs/Board Meeting Materials
- Board Officer reports
- Office report
- Committee reports
- Treasurers report
- Minutes/August 2014 board meeting
- Financials (on Financial Information page )
Mission: Inspiring leadership and excellence to advance heritage interpretation as a profession.