MVCAC Board of Directors Meeting
HyattRegencySan FranciscoAirport
1333 Bayshore Highway
Burlingame, CA 94010
January 28, 2009
Board Members in Attendance
David Brown
John Rusmisel
Jerry Davis
Jim Wanderscheid
Michael Alburn
Steve West
Michael Kimball
Lyndon Hawkins
Minutes
The MVCAC Board of Directors meeting was called to order by President David Brown at 8:33 in Burlingame, CA. Director John Rusmisel moved to approve the minutes from the October 30, 2008; Director Jim Wanderschied seconded. The motion passed unanimously.
Gavel Change and Seating of New Officers
President Brown passed the gavel to incoming President Rusmisel. The 2009 Board of Directors include: John Rusmisel (President), Jerry Davis (President-Elect), Robert Gay (Vice President), David Brown (Past President), Jon Blegen (Coastal Rep), Michael Kimball (Sacramento Valley Rep), John Stroh (N. San Joaquin Valley Rep), Michael Alburn (S. San Joaquin Valley Rep), Ken Bayless (S. California Rep), Chuck Balch (Chair, Trustee Advisory Council).
President’s Report
President Rusmisel expressed how pleased he was with the outcome of the conference and gave thanks to those who helped in its success. Director Brown moved to ratify committee chairs for 2009 as presented; DirectorAlburn seconded. The motion passed unanimously.
President Rusmisel informed the Board that DirectorBrown held a meeting to discusstheNPDES decision, during which an adhoccommittee was formed. The committee consists of Karl Malamud-Roam, Allan Inman, DirectorStroh and DirectorBrown. It was suggested that Steve West and Vicki Kramer also join the committee.
It was suggested that a committee be formed to address the Water Board and AMCA, which could coordinate legal strategies and put together a technical review report. With regards to using legal reserve funds on legal regulations, the AMCA is looking to work with legislation, and are hoping to spend $10-20,000 of AMCA funds and$10,000 of MVCAC funds. It was suggested that Steve Mulligan be added to the list. DirectorBrown moved to allocate $10,000 to the president for legal defense, to be used in conjunction with the AMCA for the calendar year of 2009. Director Blegen seconded the motion. Steve Mulligan suggested that MVCAC send out letters asking districts to donate additional funds, and also suggested that districts become sustaining members of the AMCA. The motioned passed unanimously.
The Board informed the audience that Legal Counsel Richard Shanahan’s funds would be separate from the allocated funds. President Rusmisel and Becky Cline discussed that the funds will have to come from the reserve.
The strategic planning session was held in Ontario in December; the plan developed at the session is available on the website for members to view. It was suggested that MVCAC have an archive on the site for greater ease of accessibility for members. Executive Director Catherine Smith will look into archiving materials on the website, and report back to the Board at a future date.
Clinerequested clarification on page 22 of the agenda packet, which states that Tim Mulligan is retiring. In fact, he is only retiring from the committee.
Lyn Hawkins announced to the Board that the Trustee Councilreviewed and approved the proposed bylaw changes, and hopes the Board is working to approve the changes.
Executive Committee Report
No report.
Executive Director’s Report
Executive Director Smith provided the Board with an Executive Director’s Report, giving thanks to everyone that made the conference move smoothly. Jennifer Roth discussed 2010 Conference locations, to be held in Sacramento, and suggested the Hyatt Regency or theSheraton Grand. After researching dates and room availability, Roth recommended the Hyatt for February 7-10, 2010; the Hyatt is willing to offer MVCAC a single room rate of $114.00 per night. Roth also suggested that MVCAC look into having the conference in Burlingame every three years at the same hotel to establish a relationship. The Board discussed the need to have the 2011 meeting in Palm Spring in January as the AMCA Conference is being held in March. Director Blegen andDirectorStroh both requested that a blended rate be established for the double occupancy.
President Rusmiselasked the Board which proposal they saw fit for the 2010 Conference. DirectorBrown moved to go with the Hyatt for the 2010 Conference, and have Jennifer negotiate a blended rate. Director Blegen seconded the motion.DirectorGay expressed that it is unfair for single occupancies to pay for those who want to bring a spouse. The motion passed with two opposed.
The Board discussed bringing the Conference back toBurlingame in 2012, on February 26-29, 2012. DirectorGay noted that options in the coastal region are limited because of high costs; the Hyatt is able to provide MVCAC with a cost-effective location. Various audience members mentioned that parking in the city is very expensive. DirectorGay moved to hold the 2012 Conference in Burlingame; DirectorBrown seconded. The motion passed unanimously.
The AMCA is holding their 2012 Conference in Austinon April 1-5, 2012. President Rusmisel suggested that MVCAC have its Summer meeting the 3rd or 4th week of July at Dr. Min-Lee Cheng’s district in Ontario. The Board asked Executive Director Smith to inform Craig Downs about the Fall 2009 meeting in South Lake Tahoe.
Treasurer’s Report
Clineprovided the Board with a Treasurer’s Report, noting that the financials in the packets needed changes in the way income is coded; this is being fixed. Cline is still working on the policy changes and reserve formats. There are currently three proposals for the MVCAC audit. DirectorGay moved to accept the Treasurer’s Report as presented; DirectorBayless seconded. The motion passed unanimously.
Executive Director Smithrecommended that the auditbe performedby Gilbert Associates; she informed the Board that $6,500 has been budgeted for the audit. The Board isn’t looking to have a full audit each year to cut back on cost and have a financial review. DirectorStroh moved to receive proposals; Director Brown seconded. Motion passed unanimously.
Trustee Advisory Council
Hawkins reminded the Board about the proposed bylaws changes and that they need to be approved 35 days prior to the Visalia Spring Meeting. Hawkins said that the session was great with a strong attendance of about 16% of the Trustee population.
Information Technology Committee
Dr. Bruce Eldridge provided the Board with a written report. Chris Canterbury hosted the first video conferencing trial; if anyone is interested in trying video conference, they only need a video feed in order to host one.
Legislative Committee
Don Blackprovided the Board with a brief report, noting that Legislative Day will be heldMarch 3rdin Sacramento and the Day in the District is scheduled for May 29th.
Integrated PestManagement
There was aStateWaterLand meeting on December 5, 2008, during which MVCAC was able to express their needs. The ad hoc committee requested being kept up-to-date on what the IPM committee is discussing.
Public Relations
Director Brown introduced his new plan for the public relations committee, outlined in the written Public Relations Reportincluded in the agenda packet.
Vector and Vector-Borne Disease
No report.
Vector Control Research
Dr. Cheng explained that the committee is unsure about the research in regards to what happened to MRP; he mentioned that the committee considered bring back last years proposals.
Finance Committee
DirectorAlburn informed the Board that the next meeting will be held February 19, 2009 in Los Banos.
Nomination Committee
No report.
Reports from MVCAC Regions
Southern
Mitchell Weinbaum was reelected as the Southern Region Representative. The Sixth Circuit rulingissue has created a lot of discussion in the region. Weinbaum informed the Board that the next Southern Meeting will be held on February 10, 2009.
Southern San Joaquin
A written report will be submitted.
SacramentoValley
The lastSacramentoValley meeting was held on January 15,, 2009, during which the SixthCircuit ruling created heated discussion. DirectorBrown proposed a project for the region titled “Blood feeding patterns for Culex vectors of West Nile virus in California”.
Coastal
Director Blegen was appointed as the new Coastal representative and Paul Binding as the alternative. Like the other regions, the Sixth Circuit ruling raised a lot of discussion at the recent Coastal Region meeting.
Reports from Other Agencies
University of California
Bill Reisen reported on behalf of the University of California. He outlined three major points included in his written report: University of California School of Global Health, Center for Vector Diseases Updates and the UC Mosquito Research Program.
CDPH/VBDS
The Board discussed the issue of invoicing for DPH and how it creates a problem with our books. DirectorBrown suggested that MVCAC remove themselves as the middleman. An announcement was made that the certification rate went up:
A-90%B- 85%C-65%D-73%
5% increase5% increase15% increase10% increase
VCJPA
No report.
AMCA
Steve Mulligan encouraged each district to join AMCA as sustaining members to help support the legislation towards the Sixth Circuit. It was suggested that MVCAC send out a letter to districts encouraging membership. The following dates were announced:
AMCA New Orleans Conference: April 5-9, 2009
West Nile Conference: February 19-20, 2009
AMCA Legislative Day: May 11-15, 2009
SDLF
Director Blegen moved to approve the payment of the 2009 invoice for SDLF for $1,000;DirectorStroh seconded. The motion passed unanimously.
Old Business
The Board was given a proposal from UC Davis to process the MVCACarchives. A motion was made by DirectorBrown to have President Rusmisel negotiate the cost of storing and implement the details of MVCAC’s archives. The three major concerns of the stored items were temperature control, archival categorizing and that MVCAC materials stay a separate entity. The motion was seconded by DirectorBayless and passed unanimously.
Having no further business to discuss, the meeting was adjourned at 10:49 a.m.
Respectfully submitted,
Simone Smith