MW/MB, LLC.
Job Description Form
Department: Human Resources & Safety Date Developed: February 2008
Location: Clarksville, TN
Job title: Administrative Assistant
Reports to: Human Resources & Safety Manager
Supervisory Responsibilities:
NONE / Type of position:
Full-time
 Part-time
 Contract
 Intern/Co-Op / Hours: 40/week
Exempt
 Nonexempt
General Description:
This position performs administrative, HR, and safety functions for the Human Resources and Safety Manager and the General Manager where confidentiality, professionalism, qualities of trust, accuracy, and knowledge of company policies and procedures are essential. This position is also responsible for performing multifaceted projects in conjunction with day-to-day activities to meet goals and deadlines. This position requires a high level of ability to work and communicate with all levels of the organization.
Essential Functions- HR:
  • Must have the ability & willingness to perform at the expected level of attendance at MW/MB; to work every day, on time, as scheduled.
  • Excellent computer skills including all aspects of Microsoft Office (Word, Excel, Power Point) to create and maintain proper documentation, graphs, diagrams, and systems. Composes and/or proofs and types letters, memos, and reports of a confidential nature.
  • Maintains and updates company policies and procedures, including the employee handbook.Documents and maintains records on administration of company rules and regulations to ensure programs and policies are consistently and equally administered for each employee.
  • Maintains and monitors all plant job instructions and procedures, and ensures they are reviewed and updated per required schedule. Maintains complete and accurate master files.
  • Ability to field HR related questions - benefits, activities, FMLA, workers’ comp, payroll, etc.Assists employees in applying for various benefits such as safety glasses, bereavement pay, jury duty pay, etc.
  • Receives and screens telephone calls for the facility with professionalism, understanding that answers given may affect confidentiality.Completes verification of employment forms for employees.
  • Maintains HRIS for department including payroll information.
  • Conducts orientation for and training of new employees according to established policies and procedures.
  • Assist all other departments and managers as needed.
  • Researches and prepares summaries on assigned projects, including confidential information concerning employees - i.e., medical expenses, attendance, and retiree data.
  • Greets all plant visitors and ensures visitor procedures are followed.
  • Assists in organizing and coordination of company-sponsored events, and participates on various teams as needed.
  • Responsible for maintaining an adequate supply of all HR documents, office supplies, and some janitorial supplies. Responsible for housekeeping standards in the break rooms, conference rooms, and front kitchen/mailroom areas including cabinets, drawers, etc.
  • Makes business-related travel arrangements as needed.
Essential Functions- Safety:
  • Promote and maintain MW/MB safety goals and ensure a safe work environment for all employees. Lead safety and housekeeping efforts and corrective actions within assigned projects and areas. Exemplifies safety in all actions and leads by example.
  • Ensure all workers compensation injury reports are completed and maintained. Maintains first aid and OSHA logs reporting all injuries to workers comp. carrier. Maintains all workers comp. files.

Beneficial Experience and Skills:
  • Requires a very broad knowledge of all HR related functions.
  • Working knowledge of Microsoft Windows and Office products.
  • Five years’ experience in an administrative role with a minimum of 2 years in Human Resources is required.

Training Requirements:
  • All training necessary to stay current in the areas of HR, benefits, workers’ compensation, safety, and other related topics.

Physical Demands:
  • Occasionally lifts, carries or otherwise moves objects up to 20 lbs or less when stocking office supplies or preparing for company activities.
  • Regularly bends, stoops, stretches and reaches to investigate safety-related issues, stock office supplies, etc.
  • Frequently moves about the facility to survey plant and associates.
  • Regularly operates computer and other office equipment.
  • Occasionally attends meetings away from the office.

PPE Requirements:
  • No PPE required unless working out of the office area.
  • In plant area, safety shoes, hearing protection, and safety glasses with side shields are required.

Education Requirements:
  • GED or High School diploma required. Associate’s degree in related field preferred.

If you are interested in this position, please email your resume to: . Thank you!