Munising Hockey Association
Munising, Michigan
CONSTITUTION
Article I-Name
Section I. The name of this organization shall be Munising Youth Hockey, D.B.A.
Munising Hockey Association.
Section II. The principal office of this organization shall be located in Alger County, at the
discretion of the President.
Section III. The Munising Hockey Association is a 501(c)3 non-profit organization, and will
remain non-profit until that time the organization dissolves.
Article II-Affiliation
Section I. This organization shall be and hereby is affiliated with USA Hockey and Michigan
Amateur Hockey Association (MAHA). It is subject to the constitution and bylaws of
these bodies, in so far as they affect and prescribe the functions of the local
Munising Hockey Association and are not in conflict with this constitution.
Article III- Purpose
Section I. The purpose of this organization shall be:
• To provide and coordinate a program of ice hockey for all interested youth in the
Alger County area.
• To provide such coaching and program planning to make ice hockey a worthwhile
community effort.
•To encourage and develop qualities of mental health, physical development, social
adaptability and sportsmanship in players of the Association and all persons concerned with amateur ice hockey in the area.
Article IV- Membership
Section I. Any person whose child or ward is a registered player on the player roster of the
Association (one adult per child) shall be a member of the Association during the
fiscal year without personal registration.
Section II. All members of the Board of Directors, officers of the association, division coaching
coordinators, team coaches, and team managers shall be members of the
association during the fiscal year of the incumbency without personal registration.
Section III. Any person designated Honorary Life Member to the Association by action of the
Board of Directors shall be a member of the Association without time limitation or
personal registration.
Section IV. Any person, association, partnership, or corporation interested in the
encouragement of amateur ice hockey in the Alger County area and State of
Michigan shall be eligible for membership and shall be a member of the Association
during each fiscal year in which such person, association, partnership, or
corporation shall register and pay a nominal registration fee established by the
Board of Directors.
Section V. Each member, association, partnership, or corporation shall designate at time of
registration a person who shall exercise the privileges of membership. Such
designation may be changed upon ten day notice to the Association.
Section VI. Registration for the particular fiscal year shall not be accepted after December 31
of that year.
Section VII. Each designated member shall be entitled to one vote, in person, upon any
proposition presented for decision at any meeting of the membership.
Section VIII. Any member may be expelled for conduct unbecoming a member, after notice and
opportunity for hearing, by two-thirds vote of the Board of Directors or in
accordance with rules and laws of USA Hockey, M.A.H.A. and the State of
Michigan.
Article V- Government
Section I. The government of this organization shall be vested in a Board of Directors
consisting of:
•The Board of Directors shall have eleven (11) members.
•They shall be elected by membership at the annual meeting.
•Nominations to the Board of Directors shall be at the annual meeting.
Member must be present to accept nomination or a written signed statement
must be presented to the President at a time prior to nominations.
•Election shall be by voting members and no person shall cast more than one ballot. Proxies and absentee ballots will not be recognized.
•The voting will be by ballot immediately following nominations
•The organization will have five (5) executive officers: President, Vice President,
Secretary, Treasurer, and Referee in Chief.
•The officers of the Association shall be elected by the Board of Directors within one (1) month subsequent to the annual meeting of the Association and shall hold office for a period of one (1) year, or until their successors are duly elected and qualified.
•MAHA Representative, A.C.E. Director and Scheduler (elected as prescribed by MAHA ruling) are appointed by the President with the approval of the Board of Directors.
•The immediate Past President.
•The directors of this organization will hold office for a period of three (3) years rotating out with not more than five (5) directors being changed each year.
•Four (4) directors will be appointed to positions within the organization:
•Equipment Manager
•Tournament Director
•Fundraising Director
•Concession Director
These directors shall form committees to lead these vital components of the
Munising Hockey Association.
Section II. Vacancies in the Board of Directors occurring between elections may be filled
temporarily by vote of the Board of Directors. Such appointees shall serve only until
the next annual meeting.
Section III. Directors shall take office immediately after election or in a timely manner by the
next Board of Directors meeting.
Section IV. All members of the Board of Directors shall be actively participating in order to
remain on the board. Any Board member with 4 or more unexcused absences
within a single season, or not actively participating, may be removed from the Board
of Directors by majority vote after a motion of such removal. An unexcused
absence is defined as any absence from a meeting where the President of the
Association is not informed of such absence before the meeting starts.
Article VI- Amendments
Section I. This Constitution and Bylaws may be amended by a two-thirds (2/3) vote of the
members of the Board of Directors at any regular or special meeting provided that
written notice proposing amendment has been mailed/emailed to the last known
address of each board member at least ten (10) days prior to the date of such
meeting.
Article VII- Financial Support
Section I. Any person, association, partnership, corporation, or estate may subscribe to or
establish activity and/or building funds to be administered by the Board of Directors
or in such manner as the Board of Directors may prescribe, subject to acceptance of
such subscription of donation by the Board of Directors, to further the purposes of
the Association. Such subscription or donation shall carry with it no control over the
fund or funds, voting rights, or other privileges of membership.
BYLAWS
Article I- Membership
Section I. Active membership in this Association shall be as provided by the constitution.
Article II- Dues
Section I. This shall be decided by the Board of Directors based on the needs of the
Association prior to registration.
Article III- Government
Section I. The Board of Directors shall have control and management of the property of the
Association. Funds of the Association shall be withdrawn from the bank or banks in
which they are deposited by the Treasurer with approval of the Board of Directors. If
it is desired, the Board of Directors may require having a second signature.
Section II. All members of the Board of Directors shall be elected as prescribed in the
constitution of this Association, Article V; Section I.
Article IV- Meetings
Section I. The annual meeting shall be held following the annual banquet each year and notice
of such a meeting shall be posted at the Alger Ice Arena and on the Association web
site at least thirty (30) days prior to the date of the meeting.
Section II. A majority shall constitute a quorum at any properly convened meeting of the Board
of Directors or one of its committees. Whatever number of members is actually
present shall constitute a quorum at any properly convened meeting of the
membership of the Association.
Section III. Special Meeting of the membership or the Board of Directors can be called by the
President or by the Secretary at the request of at least four (4) Board members.
Section IV. Voting on any motion may be delayed for a minimum of forty eight (48) hours by
request of three (3) Board members. However, a vote on the motion must be taken
at the next meeting.
Section V. The Association Board of Directors may post messages, have online discussions and
use email as a means of conducting business. This mode of communication is
readily available and convenient to this volunteer board. While using this form of
communication the Board may reach a consensus for action after an exchange of
messages directed to and from the members. However, it should be noted that all
actions should be finalized by a vote during an open meeting.
Article V- Duties of the Officers
Section I. The duties of the President shall be as follows:
•Supervise affairs and activities of the organization.
•Represent the organization within the community.
•Prepare budget for adoption, with the Treasurer.
•Prepare a plan for the full year.
•Preside and maintain order at meetings.
•Represent the association at all District, State and National events necessary.
•Supervise and assist the other officers in the performance of their duties.
•Announce all projects to the public.
•Answer written correspondence promptly.
•Establish a personal acquaintance with all members.
•Make an annual report to membership.
•Serves as ex-officio member of all committees.
•Keep order in all internal affairs; including membership, finances, awards, relations with other associations, sponsors and other matters deemed necessary to the proper function of the Association. The external affairs include; tournaments, facilities, registration, game administration, records and statistics and other matters deemed necessary to proper function of the Association.
Section II. The duties of the Vice President shall be as follows:
• Perform duties of the President in his/her absence.
•Serve as an ex-officio member of any committee assignment the President shall make.
•Institute or assist in programming and membership areas.
•Provide encouragement and assistance for project participation.
•Assist in new ideas for the organization expression.
•Provide liaison with the public relations areas.
•Work with President on all affairs of the Association.
Section III. The duties of the Secretary shall be as follows:
•Shall issue notice of all regular and special meetings of the Board of Directors
And of the membership.
•Shall prepare and maintain as permanent record all minutes of such meetings.
•Shall be custodian of all records of the Association and shall assist the President
with official correspondence.
Section IV. The duties of the Treasurer shall be as follows:
• Shall be responsible for all financial records of the Association.
•Shall maintain prudent custody of all funds of the Association.
•Shall withdraw and disperse the funds of the Association as authorized by the Board of Directors.
•Shall report concerning the financial status of the Association as directed by the
Board of Directors.
Section V. The duties of the A.C.E. Director shall be as follows:
•Shall keep track of all coaching staff with regards to requirements, paperwork, and
Training.
•Shall make recommendations to the Board of Directors for coaching positions.
Section VI. The duties of the Referee in Chief shall be as follows:
•Shall be a registered USA Hockey official.
•Shall maintain a staff of qualified and registered officials.
•Shall cooperate fully with USA Hockey and MAHA authorities in the training and
registration of officials
•Represent the Association in all matters concerning officiating.
•Shall meet at least 2 times a season with all officiating staff to address all problems and concerns
•Shall submit a report to the Board of Directors at the monthly meeting of the officials used for games. If unable to make meeting a report will be given to the President prior to the meeting.
•Shall be a member of the discipline committee.
•Shall work with the Scheduler and Treasurer to fill games with out of town officials when local officials are not available.
Section VII. Duties of the Equipment Manager shall be as follows:
•Shall be appointed by the President with the consent of the Board of Directors.
•Shall be responsible for all uniforms and equipment of the Association, this equipment shall be kept in a place designated by the Association for such purpose.
Section VIII. Duties of the Tournament Director shall be as follows:
•Shall be appointed by the President with the consent of the Board of Directors.
•Shall organize and conduct all Tournament play that is sponsored by the Association.
Section IX. Duties of the Concession Director shall be as follows:
•Shall over-see the operation of the concession stand.
•Shall establish a committee to purchase supplies, make arraignments for staffing the concession stand and cleaning of the concession area.
Article VI- Committees
Section I. The President subject to the advice and consent of the Board of Directors shall
appoint committees to work for the Association. These committees are as follows
but not limited to:
•Finance committee shall be responsible for overseeing the development of the budget, sponsorships, provide auditors, and other matters dealing with financial aspects of the Association.
•Sportsmanship and Discipline committee shall be responsible for the sportsmanship programs and initiatives, prevention and adjudication of discipline issues related to players, parents, coaches, and others.
•Coaching committee shall be responsible for player development and coaching issues related to selection, education, and training.
Article VII- Player Eligibility
Section I. All players must comply with the age restrictions specified for each division by USA
Hockey and MAHA.
Section II. All players may be permitted to compete in an age division higher than that in which
their age would classify them only upon formal request to and approval by the
Board of Directors.
Article VIII- Rules and Regulations
Section I. The Association will comply explicitly with the rules and regulations prescribed by
USA Hockey and MAHA for the guidance of affiliated associations, except as
otherwise provided by these bylaws and the laws of the State of Michigan.
Article IX- Parliamentary Authority and Calendar
Section I. Robert’s Rules of Order shall govern the proceedings of all meetings of the
Association except as otherwise prescribed by these bylaws.
Section II. A majority shall constitute a quorum at any properly convened meeting of the
Board of Directors.
Section III. Whatever number is actually present shall constitute a quorum at any properly
convened meeting of the membership.
Section IV. The fiscal year of the Association shall commence on July 1 each year and shall
end on June 30 of the following year.
Section V. At such a time as the Munising Hockey Association dissolves all assets and funds
will be given to the Friends of the Munising Public Library Inc., which is also a
non-profit organization.