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MUNICIPALITY OF NORTH CYPRESS-LANGFORD/town of carberry
JOINT MEETING OF COUNCIL
May 29, 2017 (7:00 p.m.)
AGENDA
The Minutes of the Joint Meeting of the Councils of the Municipality of North Cypress-Langford and the Town of Carberry held on Monday, May 29, 2017 at 7:00 p.m. in the Council Chambers of the Municipal Hall with Reeve Bob Adriaansen, Councillors Norm Campbell, Ray Drayson, Fred Jackson, Harold Tolton, Gerond Davidson, and Don Hockin, Mayor Stuart Olmstead and Councillors Barry Anderson, John Anderson, Lin Mann, Jaime MacGregor (delayed), and Sandra Jones, CAO, present. Also present: Gloria Mott, Reporter.
1. Calling Meeting to Order
Res #1 Be It Resolved That the meeting be convened at 7:00 p.m. with Mayor Stuart Olmstead in the Chair.
Moved by: R. Drayson Seconded by: L. Mann
Carried: X Lost: ___
2. Adoption of Agenda
Res #2 Be It Resolved That the agenda for the joint meeting of May 29, 2017 be adopted as circulated.
Moved by: D. Hockin Seconded by: J. Anderson
Carried: X Lost: ___
3. Adoption of Minutes
Res #3 Be It Resolved That the minutes for the joint meeting of April 24th be adopted as circulated.
Moved by: N. Campbell Seconded by: F. Jackson
Carried: X Lost: ___
4. Delegations
7:05 p.m. - Alex Christison from the Carberry Ag Society was present to promote the Carberry Fair and Races to be held on July 7, 8 & 9. He referred to it as “The Largest Small Town Fair in Manitoba,” a new slogan being used this year. Exciting new additions to the fair is a mobile escape room, as well as mounted shooting on Friday evening along with the fireworks. The children’s activities have also been expanded for Fri. & Sat. In addition to the promotion, Christison had a few requests to make. He asked for a pet waste disposal station at the entrance to the grounds. He also requested the use of the paddleloader for an hour to remove sod in order to make the barrel racing course the regulated size. Councils agreed to both requests. Councillor Mann suggested a 30 km/hr speed zone south of Fanny St. to the fairgrounds and also brochures with event times readily available for the public. The grounds continue to be rented throughout the summer and Reeve Adriaansen commended the Ag Society on a job well
done.
5. PLANNING MATTERS
6. PUBLIC HEARINGS
7. Unfinished Business
a) Postage Meter Purchase – Cost of replacement approx. same as expired machine
b) CIB – Hydro at Park – Temporarily installed for Farmer’s Market. Permanent installation in the future.
8. General Business
a) EMO Plan
Res #4 Be it resolved that Councils accept the Emergency Measures Plan for 2017 and that the plan be forwarded to Manitoba Emergency Measures for their review.
Moved by: R. Drayson Seconded by: L. Mann
Carried: X Lost: ___
b) Tourism Westman Invitation
Res #5 Be it resolved that Councils authorize Council, CAO, Sandra Jones, and CDC, Tricia Zander, to attend the Tourism Westman Annual Tribute to Tourism Awards & Gala in Boissevain, MB on June 7, 2017. Costs to include: Tickets - $40 (plus GST)/each & mileage.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: D. Hockin Seconded by: B. Anderson
Carried: X Lost: ___
c) 3rd Annual Potato Truck Pull July 9th, 2017
Res #6 Be it resolved that Councils approve to give $600 as a Platinum Sponsor to the 3rd Annual Potato Truck Pull in support of Cancer Care Manitoba.
And Further That sponsorship be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: F. Jackson Seconded by: N. Campbell
Carried: X Lost: ___
d) CPCC Board - Appointment
Res #7 Be It Resolved That Councils appoint Tanya Polasek in place of Tracy Deveau to the Carberry Plains Community Centre Rec Board.
Moved by: B. Anderson Seconded by: J. Anderson
Carried: X Lost: ___
e) CPCC Board – Marketing – Board renamed itself “Carberry & Area Parks & Recreation Board”. New rec complex marketing name: “Your field of Dreams: Carberry Plains Recreation Project”.
f) Cell Phone Policy
Res #8 Be It Resolved That Councils accept the implementation of the Cellular Phones at Work Policy, as written and presented, for the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: G. Davidson Seconded by: B. Adriaansen
Carried: X Lost: ___
g) MWSA Summer Tour
Res #9 Be It Resolved That Councils authorize Keith Loney to attend the MWSA Summer Tour in Portage la Prairie on July 20 & 21, 2017. Costs to include hotel rate ($94.95), mileage & meals.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: H. Tolton Seconded by: N. Campbell
Carried: X Lost: ___
h) OFC Workshop - June 22, 2017
Res #10 Be it resolved that Councils authorize CAO, Sandra Jones, and Council members:
to attend the Fire Protection Workshop on June 22, 2017 in Brandon, MB. Costs to include mileage.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: D. Hockin Seconded by: J. Anderson
Carried: X Lost: ___
i) Mission/Vision Statement – Councils to have samples prepared for July 2017.
j) Planning stats
k) Hazardous Waste Day June 17, 2017 – Six volunteers needed
l) Library Magic Show - August 11, 2017
Res #11 Be it resolved that Councils support the Ryan Price Magic Show being held at Carberry/North Cypress-Langford Library on Aug.11, 2017 in the amount of $236.25.
And Further That support be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: F. Jackson Seconded by: L. Mann
Carried: X Lost: ___
m) Hire of Canada Summer Jobs/Green Team update – Two Green Team positions received, one through Cda Summer Jobs grant.
n) Hire Nelli Sippel
Res #12 Be It Resolved That Councils hire Nelli Sippel as Term Office Assistant for a 4 month term, at a wage of $15.00 per hour. Starting date effective June 12, 2017.
And Further That costs be shared 50/50 between the Town of Carberry and Municipality of North Cypress-Langford.
Moved by: R. Drayson Seconded by: F. Jackson
Carried: X Lost: ___
9. Committee Reports
(a) CAO Report:
- Tax notices being distributed
- MMAA convention attended
- M. Blair leaving term position early, N. Sippel hired to fill term
(b) Financial Officer Report:
- MMAA convention review
- Budget figures added to income/expense sheets
- Sub board income/expense sheets provided
(c) Archives:
- Increase in search requests
- Microfilm machine installed
- V. Andrey working on emergency & disaster plan
(d) Arts Council:
- After School Arts Program successful: 35-40 attending weekly
- Paint Night in June full, next one scheduled for fall
(e) Recreation:
- Lacrosse started & successful
- Canada 150 plans: $2200 grant won, activities/prizes planned, more info. July 1
- M. Lavich, D. Fitzsimmons & A. Smith running Carberry 150 Month: Fun Fridays, “Big Bash” June 17
- Pool party Canada Day
- Summer programs: summer camp, swimming lessons, aquafit, ball hockey, beach volleyball, great trail connection party mud run
(f) Cemetery:
- Flowers to be planted week of June 5th
(g) Parks/Facilities/Sanitation:
- Staff renovating ball diamond, working on green spaces & soccer fields
- New rec property trees to be planted in upcoming weeks
- Ice plant demolition near completion, electricians hired to install new setup
- Aquatics Facility Manager course attended, new ideas to improve facility
- Dumpsters continue to be abused, frustrating for staff
- Work on Old Town Hall foundation to begin this week
- Eavestroughs replaced at Drop-In
(h) Community Dev’pt. Coordinator/Health/Hall:
- Grant work
- K. Muirhead to paint Canada Day “potato family photo”
(i) Evergreen Environmental: No Report
(i) Fire:
- Four new sets of turnout gear purchased
- iPad to assist with info. on calls purchased
- Two members completed Level 1 training, four members taking Hazmat Ops course
- Some members to participate in Grand Valley Mutual Aid scenario
(j) Library: No Report
(k) Museum:
- G. Mott & M. Whitmore co-chairing the board
- Museum opens June 17, staff hired
(l) Planning:
- To date in 2017: $2.887 million in projects been given permits in North Cypress-Langford, Carberry: 4 residences & 1 commercial property valued at $820,000
(m) Seniors/Handivan:
- Regular two drivers & one back-up driver maintain service
- Small handivan huge benefit to the community
10. Communications
From Subject
- Local Authorities Emergency Planning and Preparedness Regulation
- Regulatory Accountability Act and Amendments to the Statutes and Regulations Act
11. Added to the Agenda
a)
12. Around the Table
H. Tolton – Vision statement idea “Growing a Prosperous Future”
B. Anderson – Thanks to FO for sub boards info.
B. Adriaansen – Commendation for lacrosse success
- Condolences to Van Damme & McPherson families
13. In Camera
Res #13 Be It Resolved that Councils as a Committee of the Whole move into “In Camera” to discuss personnel matters.
Moved by: L. Mann Seconded by: B. Adriaansen
Carried: X Lost: ___
Res #14 Be It Resolved that Councils move out of “In Camera”.
Moved by: R. Drayson Seconded by: B. Adriaansen
Carried: X Lost: ___
14. Adjournment
Res #15 Be It Resolved That the Joint Meeting of Council now adjourns at 9:25 p.m.
Moved by: J. MacGregor Seconded by: L. Mann
Carried: X Lost: ___
______
Robert Adriaansen Sandra Jones
Reeve CAO