Canada
ProvinceOFQuEbec
MRC Vallée-de-la-Gatineau
MunicipalitYOFKazabazua
Minutes of theregularcouncil meeting heldNovember 11, 2009at7:30 p.m.attheKazabazua Community Centre located 26 Begley Road in Kazabazua.
Were present:
Mr. Ota HoraMayor
Mr. Robert RowanSeat 1
Mrs. Pamela LachapelleSeat 2
Mr. Denis BélairSeat 3
Mr. Kevin MolyneauxSeat 4
Mr. Ronald MarengèreSeat 5
Mr. Robert BergeronSeat 6
Was absent:
Alsopresent:
Pauline Marenger, Director General /Secretary-Treasurer.
Opening of the meeting
Forming quorum in the presence of his honour the Mayor, Mr. Ota Hora, who declares the meeting open at 7:30 p.m. in the presence of approximately18 tax payers.
Question period
Agenda
Following the question period, the Mayor presents the agenda as follows:
1. General Administration
1.1Opening of the meeting
1.2Question period
1.3Adoption of the agenda
1.4Adoption of the minutes from the regular council meeting held on October 1st, 2009
1.5Approval of salaries and remittances for October 2009
1.6Approval of accounts paid in October 2009
1.7Authorization to sign bank documents – Pauline Marenger, Director General / Secretary-Treasurer and Ota Hora, Mayor
1.8Deposit of the evaluation role
1.9Taxation: Crediting accounts $5.00 or less – Transmittal of delinquent accounts for collection – Proceed with MRC for sale of properties for non-payment of taxes
1.10Tender deposit – Reimbursement from 2007
1.11Designation of Director General to access online programs – Gas excise tax TECQ – (volet Reddition de comptes (MAMROT)
1.12Forming of Council Committees: administration, public security, transport, sanitation and environment, health and wellness, urbanism, recreation and culture
1.13Authorization to provide names, addresses and phone numbers of Elected Officials
1.14Nomination of substitute delegate – Airport administration committee
1.15Financial support to Contact Femmes-enfants $1,000.00
2. Public Security
2.1
3. Transport
3.1End of season grader maintenance – Ben Graveline
4. Environmental Hygiene & Sanitation
4.1Notice of motion – By-law prohibiting use of septic bio-solid compost from sewage treatment plant
5. Health and welfare
5.1
6. Land use planning and Development
6.1
7. Recreation and culture
7.1
8. Miscellaneous
8.1
9. Question period
9.1
10. Closing of the meeting
10.1
2009-11-185Adoption of the agenda
It is proposed byRobert Bergeron
Seconded byKevin Molyneaux
And resolved:
That the agenda for the meeting of November 11, 2009 be adopted as presented with the following additions:
1.7a)Pro-Mayor
1.16Change – Law firm Nério DeCandido (NDC)
1.17Training – Mayor and Councillors
Adopted by Councillors
2009-11-186Adoption OF MINUTES FROM THE REGULAR COUNCIL MEETING HELDOctober 1st, 2009
It is proposed by Robert Rowan
Seconded by Ronald Marengère
And resolved:
That the minutes from the regular Council meeting held October 1st, 2009 be adopted as submitted by the Secretary-Treasurer.
Adopted by Councillors
2009-11-187APPROVAL OF SALARIES PAID IN October 2009 AND REMITTANCES TO PAY
It is proposed byRonald Marengère
Seconded byRobert Rowan
And resolved:
That the salaries paid for periods 36 to 38for September, 2009 representing an amount of $ 21,245.12 be accepted.
That the federal and provincial remittances which represent an amount of $ 9,074.51 for salaries paid in October, 2009 be accepted and paid in November 2009.
That the Retirement plan remittances which represent an amount of $1,837.49 for salaries paid in October 2009 be accepted and paid in November 2009.
Adopted by Councillors
2009-11-188APPROVAL OF ACCOUNTS PAID IN october 2009
It is proposed byRobert Bergeron
Seconded byRonald Marengère
And resolved:
That the accounts paid in October, 2009totalling $ 116,822.63on purchase journals 262, 264 to 266be approved.
Adopted by Councillors
2009-11-189APPOINTING PRO-MAYOR
Considering that a new Counsel was elected on November 1st;
Considering that a new Mayor was elected being Ota Hora;
Considering that a new Pro-Mayor must be appointed;
It is proposed by Robert Rowan
Seconded by Denis Bélair
That Mrs. Pamela Lachapelle be appointed Pro-Mayor for the duration of this Council.
Adopted by Councillors
2009-11-190authorization to sign bank documents – paulinemarenger, directorgeneral/secretary treasurer and ota hora, mayor
ConsidERING THATto assure the smooth operation of the Municipality, the Council must authorise the acting Mayor and the first municipal officer to sign the checks and other municipal documents for and in the name of the Municipality;
It is proposed byDenis Bélair
Seconded by Ronald Marengère
And resolved:
That this Council authorizes the Mayor, Ota Hora and the Director General/Secretary-Treasurer, Mrs. Pauline Marenger to sign the checks and other municipal documents for and in the name of the Municipality of Kazabazua.
Adopted by Councillors
2009-11-191Deposit of the evaluation role
ConsidERING THATthe Municipality received the 2010 evaluation role from the evaluator for the MRC Vallée-de-la-Gatineau, Mr. Charles Lepoutre dated October 9, 2009;
It is proposed by Pamela Lachapelle
Seconded by Denis Bélair
And resolved:
That this Council attests to have received the above-mentioned role and advised the public by posting notices at the designated locations and that all persons may consult this role at the municipal office.
Adopted by Councillors
2008-11-192taxation: crediting accounts $5.00 or less – forward to the lawyer for collection, overdue accounts – proceed with the mrc for the sale of properties for non-payment of property taxes
ConsidERING THATthe analysis of the property tax accounts receivable dated October 31, 2009 reflects the following amounts;
Presently due: 97,109.75
Past due 1 year: 21,394.75
Past due 2 years: 7,284.21
Past due 3 years: 14,014.59
Interest: 25,102.88
Total:164,906.18
It is proposed by Pamela Lachapelle
Seconded byKevin Molyneaux
And resolved:
That this Council authorizes the municipal administration to credit all tax accounts that have balances of $5.00 or less;
AND IS ALSO RESOLVED THAT this Council authorises the municipal administration along with the administration committee to prepare the list of accounts in arrears and forward the accounts to the municipality’s lawyer for collection;
AND IS FINALLY RESOLVED THAT this Council authorises the municipal administration to ask the municipality’s lawyer about the process of a sale of properties for non-payment of taxes.
Adopted by Councillors
2009-11-193TENDER DEPOSIT – REIMBURSEMENT OF $3,480.00 FOR 2007
ConsidERING THATa tender deposit for the 2008 septic emptying contract in the amount of $3,480.00 was not reimbursed to the company Cluff Septic Services at the end of the contract;
It is proposed by Denis Bélair
Seconded by Robert Rowan
And resolved:
That this Council authorizes the reimbursement of the tender deposit in the amount of $3,480.00 to the company Cluff Septic Services.
Adopted by Councillors
2009-11-194DESIGNATION OF DIRECTOR GENERAL TO ACCESS ONLINE PROGRAMS – GAS EXCISE TAX – PROGRAMME TECQ(Taxe sur l’essence et la contribution du Québec) – volet Reddition de comptes (MAMROT)
ConsidERING THATthe Ministére des Affaires municipals, des regions et de l’Occupation du Territoire offers an online service for this program volet Reddition de comptes - (Taxe sur l’essence et la contribution du Québec);
It is proposed by Pamela Lachapelle
Seconded by Robert Rowan
And resolved:
That this Council authorizes the general administration to access the online service for and on behalf of the municipality of Kazabazua.
Adopted by Council
2009-11-195FORMING OF COUNCIL COMMITTEES: ADMINISTRATION, PUBLIC SECURITY, TRANSPORT, SANITATION AND ENVIRONMENT, HEALTH AND WELLNESS, URBANISM, RECREATION AND CULTURE
ConsidERING THATthe forming of various committees of Council is necessary for the newly elected as of November 1st;
It is proposed by Kevin Molyneaux
Seconded by Pamela Lachapelle
And resolved:
That these committees be formed and that the members mentioned be seated on those committees:
NAME OF COMMITTEEMEMBERS
AdministrationDenis Bélair
Pamela Lachapelle
Robert Rowan
TransportationDenis Bélair
Ronald Marengère
Kevin Molyneaux
Recreation and CultureRobert Bergeron
Robert Rowan
Kevin Molyneaux
UrbanismRobert Bergeron
Pamela Lachapelle
Robert Rowan
Health and WelfareRobert Bergeron
Robert Rowan
Public SecurityRobert Bergeron
Pamela Lachapelle
Sanitation and EnvironmentDenis Bélair
Ronald Marengère
Adopted by Councillors
2009-11-196AUTHORIZATION TO PROVIDE NAMES, ADDRESSES AND PHONE NUMBERS OF ELECTED OFFICIALS
ConsidERING THATthe MRC made a request to the general administration to obtain a list of the newly elected members including their addresses and their phone numbers;
It is proposed by Denis Bélair
Seconded byKevin Molyneaux
And resolved:
That this Council authorizes the disclosure of the names, addresses and telephone numbers of the newly elected.
Adopted by Councillors
2009-11-197NOMINATION OF SUBSTITUTE DELEGATE – AIRPORT ADMINISTRATION COMMITTEE
It is proposed by Robert Rowan
Seconded byKevin Molyneaux
And resolved:
That this Council appoints the Mayor, Ota Hora as the delegate and Councillor, Denis Bélair as substitute to sit on the administration committee of la Régie de l’aéroport (RIAM).
Adopted by Councillors
2009-11-198CHANGE - Law firm Nério DeCandido (NDC)
It is proposed by Pamela Lachapelle
Seconded by Kevin Molyneaux
And Resolved:
That this council retain the services of Nério DeCandido (NDC) to represent the interest of the Municipality.
Adopted by Councillors
2009-11-199Training – Mayor, Councillors and the director general
Considering that a training session for the newly elected was organised by the Municipality of Lac Ste-Marie, on November 21, and this with the participation of the l’Union des municipalities du Québec;
Considering that the Municipality of Gracefield is also organising the same training in December, with the participation of the Fédération Québécoise des municipalités;
Considering that the invitation to participate in these courses were made to the Municipality of Kazabazua;
It is proposed by Pamela Lachapelle
Seconded by Denis Bélair
And Resolved:
That this Council authorises the newly elected along with the Director General to participate to one or the other of these training courses and pay up to a maximum of $ 132.79 per participant.
Adopted by Councillors
Notice of motion is given that at the next meeting of Council the updated civil security plan will be re-adopted
2009-11-200END OF SEASON GRADER MAINTENANCE – BEN GRAVELINE
Considering that Ben Graveline has agreed to do the mechanical maintenance throughout the year;
It is proposed by Ronald Marengère
Seconded byKevin Molyneaux
And resolved:
That this Council authorizes the end of season maintenance for the grader to be carried out by Ben Graveline.
Adopted by Councillors
Notice of motion is given that a By-Law prohibiting the use of septic bio-solid compost from sewage treatment plants will be presented at a future meeting of council.
Notice is given that this Council is contemplating the possibility of having the garbage picked up every two weeks for the winter months only, being November to April.
2009-11-201RINK ATTENDANT
It is proposed by Robert Bergeron
Seconded by Denis Bélair
And resolved:
That this Council hires a rink attendant and;
That this Council authorises the Director General to take the steps with Emploi Québec in order to obtain a grant for this position.
Adopted by Councillors
Question period
2009-11-202CLOSING OF THE MEETING
It is proposed by Pamela Lachapelle
Seconded by Denis Bélair
And resolved:
That the regular meeting of Council on November 11, 2009, is closed at 8:05 p.m.
Adopted by Councillors
Ota HoraPauline Marenger
MayorDirectorGeneral
Secretary-Treasurer
For translation purposes only – French version prevails