200 Roswell Road
Marietta Georgia 30062
(770) 555–2000
September 15, 2012
Mr Bob Montrose
Operations Manager
M-Global Inc
3295 Peachtree Road
Atlanta Georgia 30324
Dear Bob,
Thank you for giving MainAlert Security Systems an opportunity to submit a proposal for installation of an alarm system at your new office. The tour of your nearly completed office in Atlanta last week showed me all I need to know to provide you with burglary and fire protection. After reading this proposal, I think you will agree with me that my plan for your security system is perfectly suited to your needs.
This proposal describes the burglary and fire protection system I’ve designed for you. This proposal also describes various features of the alarm system that should be of great value. To provide you with a comprehensive description of my plan, I have assembled this proposal in five main sections:
1.Burglary Protection System
2.Fire Protection System
3.Arm/Disarm Monitoring
4.Installation Schedule
5.Installation and Monitoring Costs
Burglary Protection System
The burglary protection system would consist of a 46-zone MainAlert alarm control set, perimeter protection devices, and interior protection devices. The alarm system would have a strobe light and a siren to alert anyone nearby of a burglary in progress. Our system also includes a two-line dialer to alert our central station personnel of alarm and trouble conditions.
Alarm Control Set
The MainAlert alarm control set offers many features that make it well suited for your purposes. Some of these features are as follows:
1.Customer-programmable keypad codes
2.Customer-programmable entry/exit delays
3.Zone bypass option
4.Automatic reset feature
5.Point-to-point annunciation
I would like to explain the point-to-point annunciation feature, because the terminology is not as self-explanatory as the names of the other features. Point-to-point annunciation is a feature that enables the keypad to display the zone number of the point of protection that caused the alarm. This feature also transmits alarm-point information to our central station. Having alarm-point information available for you and the police can help prevent an unexpected confrontation with a burglar.
Interior and Perimeter Protection
The alarm system I have designed for you uses both interior and perimeter protection. For the interior protection, I plan to use motion detectors in the hallways. The perimeter protection will use glass-break detectors on the windows and door contacts on the doors.
There are some good reasons for using both interior and perimeter protection:
1.Interior and perimeter protection used together provide you with two lines of defense against intrusion.
2.A temporarily bypassed point of protection will not leave your office vulnerable to an undetected intrusion.
3.An employee who may be working late can still enjoy the security of the perimeter protection while leaving the interior protection off.
Although some people select only perimeter protection, it is becoming more common to add interior protection for the reasons I have given. Interior motion detection, placed at carefully selected locations, is a wise investment.
Local Alarm Signaling
The local alarm-signaling equipment consists of a 40-watt siren and a powerful strobe light. The siren and strobe will get the attention of any passerby and unnerve the most brazen burglar.
Remote Alarm Signaling
Remote alarm signaling is performed by a two-line dialer that alerts our central station to alarm and trouble conditions. The dialer uses two telephone lines so that a second line is available if one of the lines is out. Any two existing phone lines in your office can be used for the alarm system. Phone lines dedicated to alarm use are not required.
Fire Protection System
My plan for the fire protection system includes the following equipment:
1.A 10-zone fire alarm panel
2.Eight smoke detectors
3.Water flow switch
4.Water cutoff switch
5.Four Klaxon horns
The 10-zone fire alarm panel will monitor one detection device per zone. Because each smoke detector, the water flow switch, and the water cutoff switch has a separate zone, the source of a fire alarm can be determined immediately.
To provide adequate local fire-alarm signaling, this system is designed with four horns. Remote signaling for the fire alarm system is provided by the MainAlert control panel. The fire alarm would report alarm and trouble conditions to the MainAlert control panel. The MainAlert alarm control panel would, in turn, report fire alarm and fire trouble signals to our central station. The MainAlert alarm panel would not have to be set to transmit fire alarm and fire trouble signals to our central station.
Arm/Disarm Monitoring
Because 20 of your employees would have alarm codes, it is important to keep track of who enters and leaves the office outside of office hours. When an employee arms or disarms the alarm system, the alarm sends a closing or opening signal to our central station. The central station keeps a record of the employee’s identity and the time the signal was received. With the arm/disarm monitoring service, our central station sends you opening/closing reports on a semi-monthly basis.
Installation Schedule
Given the size of your new office, our personnel could install your alarm in three days. We could start the day after we receive approval from you. The building is now complete enough for us to start anytime. If you would prefer the construction to be completed before we start, that would not present any problems for us. To give you an idea of how the alarm system would be laid out, I have included an attachment to this proposal showing the locations of the alarm devices.
Installation and Monitoring Costs
Installation and monitoring costs for your burglary and fire alarm systems as I have described them in this proposal are as follows:
$8,200 for installation of all equipment
$75 a month for monitoring of burglary, fire, and opening/closing signals under a two-year monitoring agreement
The $8,200 figure covers the installation of all the equipment I have mentioned in this proposal. The $75-a-month monitoring fee also includes opening/closing reports.
Conclusion
The MainAlert control panel, as the heart of your alarm system, is an excellent electronic security value. The MainAlert control panel is unsurpassed in its ability to report alarm status information to our central station. The perimeter and interior protection offer complete building coverage that will give you peace of mind.
The fire alarm system monitors both sprinkler flow and smoke conditions. The fire alarm system I have designed for you can provide sufficient warning to allow the fire department to save your building from catastrophic damage.
The arm/disarm reporting can help you keep track of employees who come and go outside of office hours. It’s not always apparent how valuable this service can be until you need the information it can provide.
I’ll call you early next week, Bob, in case you have any questions about this proposal. We will be able to start the installation as soon as you return a copy of this letter with your signature in the acceptance block.
Sincerely,
Anne Rodriguez Evans
Commercial Sales
Enc.
ACCEPTED by M-Global, Inc.
By:Title:
Date:
alarm system layout for m-global, inc.–atlanta, ga