Fall 2014 COLLEGE LEADERSHIP RETREAT TASK LIST
LOCATION: TBD
DATE: Friday, November 21, 2014
Updated: October 16, 2014
TASKS / PT. PEOPLE / TIMETABLE / READY? Y/N /Committee meeting dates/
times:
1. RSVPs
2. Make & divide lists for check-in
3. Note dietary preferences
4. *Name Tags / Vicky
Each person’s breakout sessions will be on the back of their name tags.
As RSVPs come in, assign 1,2,3,4 for the participants’ groups. Ask for
questions for the
panelists.
5. Honorariums for presenters
5.a. Speaker agreement(s) / Vicky / in progress
6. Day’s schedule / Fran / draft - yes
7. Rooms/locations
7a. reserve rooms / Vicky
GC / yes
8. Theme – design, flyer, Publicity / Committee, Michelle,
Clarissa / in progress
9. To greet participants/presenters & check them in the GC lobby. / Maria Mancia, Sarah Doerrer, Sarah Navarette
10. Sign-in sheets for each breakout session. / Vicky
11. Directional signs from parking lots to main mtg. room; signs for each room; directional signs to restrooms; lunch / Michelle
12. Copies of day’s schedule with moderators’ names for each breakout session/panel, committee members’ names printed as a footer / Michelle
13. Moderators for each breakout session to welcome participants and introduce presenters. Take notes for posting in final report.
14a. Introduce panelists / *Moderator’s responsibilities (Fran)
14. Take group photo at lunch. Other photos as well / Michelle Long-Coffee,
Clarissa
15. Other supplies: pens, etc.
Hand these out at check-in table.
*White board markers/erasers for each rm.
Large post-its
Index cards, envelopes / Judith
16. Survey Monkey / Agyeman
17. Flex credit for faculty / Indicate on flyer - Michelle
18. Thank you’s / Fran
Use the retreat logo on these.
19. Inform venue of # of vegetarian/vegan lunches / Vicky, Judith, Luz
20. Continental breakfast, And lunch – menu items, utensils, plates, napkins
23a. Servers -
23b. Serving dishes
23c. Make coffee / Vicky, Luz
Set-up:
Give Plant Facilities the set-up
plan for breakfast & lunch
21. Hand-held microphones & cordless mikes – how many?
24a. Set-up for projecting, etc.
/ Leo Calderon
22. Set-up of each room –
To inform Plant Facilities
*Incl. tables/chairs for Student Struggles panels
25a. *Tablecloths for tables / Vicky
23. Check technology needs –
PowerPt projectors screens. / IT –
24. Mementos / Kathy Walton
25. Videotaping/flip cameras / Leo
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College Retreat Planning Committee - 2014
Mary-Jo Apigo, Clarissa Castellanos, Nick Dang, Allan Hansen, Holly Bailey-Hofmann, Olga Hernandez,
Sheila Jeter-Williams, Fran Leonard, Helen Lin, Michelle Long-Coffee, Maria Mancia, Clare Norris, Vicky Nesia,
Bob Sprague, Alice Taylor, Rebecca Tillberg, Claudia Velasco, Kathy Walton