Mountain Pacific Association of Colleges & Employers

Mountain Pacific Association of Colleges & Employers

Conference Call Board Meeting
February 10, 2011

Call to order: Tarbox – 2:05 pm

Present:James Tarbox, Margaret Paulin, Patty Bishop, Glen Fowler, Daphne Felker, Julia Hing, Tracy Hill, Young Kwak, Melissa Mackie, Sarah Raymond, Rebecca Lupp, Molly Gaudreau, Ignacio Gallardo, Kim Martin, Doug Rice

Absent: Kevin Turco

Ex Officio: Deborah Dobbs

Minutes of the December 2010 Board Meeting

Amendment, proposed and accepted, to the section of Association Awards & Election Slate to change the word Distinguished to Outstanding in the 6th bullet point.

MOTION MADE, SECONDED (Kwak, Hing) to pass the minutes as amended.
PASSED

Newport Conference Final Report – K. Martin

Big congratulations all around for Kim & Kara and their committees. Members loved the conference as represented by the evaluations. Early numbers show a profit of roughly $48,000 from Newport Beach

ACTION ITEM: Dobbs will create hard copies of the evaluation for the officers and committee co-chairs as well as the Portland committee members, plus the link, if needed.

Treasurer’s Report– P. Bishop

Patty reported that our budget numbers were looking good. If this year is similar to last year, the dues numbers will bump up in May & June with renewals. $48K logged in for conference profit.

FAC Summary - M. Paulin

Discussion was held on the idea of a $500 gift to Carl as thanks for his performance on our portfolio over the past three years. This was discussed at the December meeting but never put before the Board for a vote.

MOTION MADE, SECONDED (Paulin, Hill) to provide $500 to Carl Martellino as a token of appreciation for his professional guidance and services to MPACE over the past years.
PASSED

ACTION ITEM: P. Bishop will take charge of making this happen.

Regional Directors Report – M. Mackie

A webinar was held this morning with Phil Gardner. It was terrific. The technology worked seamlessly. The chat feature was especially helpful. This webinar was the branded webinar for NMFN sponsorship in 2010.

Regional open houses and networking sessions are scheduled or have occurred in 3 of our regions since the conference.

It was determined that business cards for Board members are not helpful and should not be continued going forward.

ACTION ITEM: Dobbs will mail notecards and nametags to all the regional directors for future events.
ACTION ITEM: Dobbs will get the NMFN logo on the collateral for the Gardner webinar in the toolbox
ACTION ITEM: RD’s will take ownership of the task to create the buttons for the regions at the conference. The MPACE office will be contacted for the number breakdown by region in November.

3i Relaunch – D. Dobbs

Dobbs reported the relaunch based on member feedback in the Fall. She reported on the conversation with Glen & Sarah. With the discussion that ensued around size, it was determined that THIS year would focus on small schools, <10,000 students, while next year would be for larger schools.

ACTION ITEM: Dobbs will talk with L. Atilano in the next 2 weeks, regroup with Glen& Sarah, and re-draft the application, etc.

Research & Development Report – S. Raymond

Sarah reported on how successful the CMS student award and their attendance at the conference this year was. Ideas were tossed around for possible changes next year. One suggestion was for the MPACE president to be at the CMS panel.

Technology Report – D. Felker

Daphne reported that she and Yftach met with James to discuss the use of Basecamp for the Portland conference. James will decide if he is going to use this.

Dobbs talked about the upcoming upgrade at Affiniscape (MPACE website template company) to one platform, not the small and large that they have now. We have the “small”. Everyone will now be “large”. There will be increased costs, but the amount and actual date of this change over has been moved back over the past month.

ACTION ITEM: Dobbs will attempt to find out from Affiniscape what the MPACE “hit” on this will be in the next budget year and get those numbers to Patty.

Membership Report – T. Hill

Tracy gave the membership numbers and talked about a potential “push” now thru 2012.

MOTION MADE, SECONDED (Hill, Felker) to allow anyone new who joins MPACE after this call date will have their membership roll around to renew after June 2012. Normally, April 1 is the date for this roll-around.
PASSED

Communications Report – I. Gallardo

Ignacio talked about the new Twitter chats on Fridays from 10 – 11, hosted by members of the Communications committee. Someone who wants to join in the discussion need not be an MPACE member, but must have a Twitter account. You can “lurk” though, without a Twitter account.

The next VISTA deadline is approaching on May 10th. Ignacio will be coordinating with Regionals for recaps of events in their areas.

Ignacio reported that he will be setting up a YouTube Channel for MPACE . No plans for it as yet but stay tuned.

Past President Report – G. Fowler

Glen reported that Board elections are ready to go. Confirmation that the Treasurer position was listed as a 2-year position not a 3-year position.

ACTION ITEM: Dobbs will send out ballot info on March 1 to all voting members, open for 30 days.
ACTION ITEM: Dobbs will send Ignacio the candidate photos that he does not yet have and link to his page from the VISTA once he completes that.

President’s Report – J. Tarbox

James took the time to go over our Goals for the year, mentioning two outstanding things: the videos of the current president & the process for determining partnerships. Dobbs reported that she had left messages for videographer and Daphne told the group about the committee being chosen as well as background research collateral sent from Dobbs on other groups determining their processes for partnerships.

James mentioned that his personal push for the rest of the year will be in Regional programming.

James mentioned that he and Margaret had discussed plans and dates for the Transition meeting and those would be resent to members once the contract had been signed with the hotel.

Review of Action Items – D. Dobbs
Dobbs read the list of action items generated on this phone call

Adjourn

MOTION MADE, SECONDED (Kwak, Felker) to adjourn the meeting
PASSED

ACTION ITEMS

Newport Conference Discussion
Dobbs will send out hard copies of conference evaluations

FAC
Patty Bishop will send $500 to Carl Martellino

Regional Directors
Dobbs will mail notecards and nametags to all Directors
Dobbs will get the NMFN log up on the handouts from the Phil Gardner webinar in the Tool Box
RD’s will take ownership of the regional buttons at the Portland Conference

3i Relaunch
Dobbs will talk with Liz Atilano and conference call back with Glen & Sarah, and then redraft collateral

Technology
Dobbs will attempt to get Affiniscape upgrade budget numbers to Patty for budget FY2011/2012

Election
Dobbs will send out ballot on March 1
Dobbs will send Ignacio the candidate photos he does not have

MOTIONS PASSED

Motion to approve the minutes from December Board meeting. Passed

Motion to approve $500 to Carl Martellino for professional guidance and services.Passed

Motion to allow new members joining after this phone call to not renew membership until June 2012.Passed

Motion to adjourn meeting. Passed

1