Mother’s Day Classic

RISK MANAGEMENT PLAN

2018

1September,2017

Risk Management Plan Draft 1.4 – 2018 Mother’s Day ClassicPage 1 of 6

Please note: This form is a standard guide for regional events. Please assess your event based on the current answers and change if they are different.Your completed Risk Management Plan is due by Thursday 12 April 2018.

AMENDMENTS TO RISK MANAGEMENT PLAN

AMENDMENT / EFFECTED
Page Number / Topic / Signature / Date
RISK MANAGEMENT PLAN DOCUMENT ISSUE HISTORY
DATE / DESCRIPTION / ISSUE / BY
21 Jan 2010 / Risk Management Plan / Draft 1.0 / Kylie Allan
27 Aug 2014 / Risk Management Plan / Draft 1.1 / Kylie Allan
24 Jul 2015 / Risk Management Plan / Draft 1.2 / Allyse Taylor
16 Sept 2016 / Risk Management Plan / Draft 1.3 / Emma Neely
1 Sept 2017 / Risk Management Plan / Draft 1.4 / Emma Neely

Risk Management Plan Draft 1.4 – 2018 Mother’s Day ClassicPage 1 of 6

1.0PUBLIC LIABILITY INSURANCE

The Mother’s Day Classic Foundation carries Public Liability Insurance which covers all regional events. Whilst this provides a level of comfort, events still need to ensure risks are identified and managed as in any activity where risk is involved.

2.0RISK MANAGEMENT

This plan has been developed to identify the risks in running a Regional Mother’s Day Classic event and provide details of the controls that need to be in place to minimise the risks.

The identified risks are assessed according to the qualitative scales for Likelihood and Effectin the following table. The table is developed according to AS/NZS 4360:2004 Risk Management.

Likelihood / Effect
A / Very Likely / Event could happen frequently / 1 / Negligible / First aid treatment
B / Likely / Event could happen, but not frequently / 2 / Minor / May result in injury with duration between 1 to 2 days
C / Unlikely / Event could happen, but rarely / 3 / Major / May result injury with duration between 3 days to 2 weeks
D / Very Unlikely / Event could happen but probably never will / 4 / Critical / May cause severe injury with duration over 2 weeks’ time
5 / Fatality / May cause one or more fatalities

Event Risk – Rating Table

An overall rating for each risk is obtained from the look-up table below. For each of the combinations, there is an overall risk rating of Low, Moderate,High, or Extreme as shown in the matrix.

Probability / Fatality / Critical / Major / Minor / Negligible
Very likely / Urgent / Urgent / High / Medium / Medium
Likely / Urgent / High / Medium / Low / Low
Unlikely / High / Medium / Low / Low / Low
Very unlikely / Medium / Medium / Low / Low / Low

Risk Management Plan Draft 1.4 – 2018 Mother’s Day ClassicPage 1 of 6

3.0 RISK MANAGEMENT PLAN

Event Name: / Mother’s Day ClassicLocation
Event Organiser: / insert appropriate information
Address: / insert appropriate information
Phone: / insert appropriate information
Venue: / insert appropriate information
Date: / Sunday 13 May, 2018

Please note: This form is a standard guide for regional events. Please assess your event based on the current answers and change if they are different. Your completed Risk Management Plan is due by Thursday12 April, 2018.

Risk / Consequence / Current Controls / Likelihood / Effect / Rating / Accept/
reject / Further controls if rejected / Owner
Course and site set-up /
  • Hit by vehicle
/
  • Council to oversee road closures
  • All on road volunteers wear reflective vests
/ Very unlikely / Major / Low / A /
  • Event organiser

Emergency vehicle /
  • Restricted access for emergency vehicles
/
  • All participants will be advised to move to side of road or on path to allow access for emergency vehicles
/ Very unlikely / Major / Low / A /
  • Event organiser

Vehicle hitting participant/staff /
  • Injury to participants or volunteers
/
  • Event signage in place to make motorists aware of road closures and conduct of public event
  • Use of witches hats to divide roads
/ Very Unlikely / Low / Medium / A /
  • Event organiser

Audience panic /
  • Injury to participants
/
  • Participants will be given instructions by Event organiser
/ Very Unlikely / Critical / Medium / A /
  • Event organiser

Accident/injury general /
  • Participant requires medical attention
/
  • First aid at start/finish area and on the course (events > 500 participants)
  • contact Emergency services via 000
/ Unlikely / Minor / Low / A /
  • Event organiser

Major medical incident /
  • Injury/death to participants, staff, or spectators
/
  • First aid at start/finish area
  • contact Emergency services via 000
/ Unlikely / Critical / Medium / A /
  • Event organiser

Dog on the course /
  • Injury to participants, volunteer or staff
/
  • Event organiser/starter to warn participants of potential danger of stray dogs
  • Participant instructions on website to state “no dogs” allowed to attend event
  • Ranger will be notified
/ Unlikely / Minor / Low / A /
  • Event organiser

Missing Person /
  • Emotional distress
/
  • Missing persons will be taken to designated location
/ Unlikely / Minor / Low / A /
  • Event organiser

Fire /
  • Injury to participant/ public/ staff
/
  • Postponement or abandonment if fire warning Extreme or Code Red
/ Unlikely / Minor / Low / A /
  • Event organiser

Electrical, wind, hail storms; excessive heat /
  • Injury to participants, volunteer or staff
/
  • Postponement or abandonment if the temperature exceeds 38c, lighting is striking in a 10km radius of the event, high wind warnings or 25mm of rain falls 12hrs prior to the commencement of the event
/ Unlikely / Minor / Low / A /
  • Event organiser

Exposure to weather /
  • Risk of hypothermia, dehydration, sunburn or heat stress
/
  • Participants instructed to bring their own water
  • Identify closest source of drinking water – finish line or bubblers surrounding the course
  • First aid kit
/ Unlikely / Minor / Low / A /
  • Event organiser

Food contamination /
  • Risk of infection
/
  • Vendor to provide risk assessment, public liability insurance relevant for operation of a Temporary Food Stall
  • Event organiser to brief food vendor at the site prior to commencement of work
  • Event organiser to conduct an inspection of the food vendor prior to the commencement of the event
/ Unlikely / Minor / Low / A /
  • Event organiser
  • Food vendors

Electrical risks, leads and cables /
  • Tripping, injury, electrocution
/
  • Suitable coverings over leads or lay in gutters and along fence lines
/ Very Unlikely / Critical / Medium / A /
  • Event organiser
  • Contractors

Manual handling /
  • Cuts, abrasions, muscular strains
/
  • Use trolleys where practical and seek assistance from work mates
  • Use correct lifting technique and ensure adequate rest/breaks
/ Unlikely / Minor / Low / A /
  • Event organiser

Physical risks to competitors /
  • Tripping, hazards
/
  • Signage on course
  • Pre event briefing
  • Water facilities available
  • First aid on site
/ Unlikely / Minor / Low / A /
  • Event organiser

Waste /
  • Environmental impact
  • Personal health and hygiene
/
  • Ensure adequate bins
  • Advise competitors and spectators to dispose of rubbish appropriately in on the day announcements and through newsletters
/ Likely / Negligible / Low / A /
  • Event organiser

Marquees and temporary structures /
  • Injury to patrons/staff
/
  • Adequately anchor structures using weights – no pegs
/ Unlikely / Major / Low / A /
  • Event organiser

Noise /
  • Complaints from residents
/
  • Issue notices to affected residents in the lead up
  • Prepare noise policy and procedures in the lead up
/ Likely / Negligible / Low / A /
  • Event organiser

Spectators/crowd control /
  • Injury to competitors/ spectators
/
  • Place accurate signage around site
  • Have CCB’s at start/finishing chute to separate groups of high volume
/ Unlikely / Minor / Low / A /
  • Event organiser

Risk Management Plan Draft 1.4 – 2018 Mother’s Day ClassicPage 1 of 6