Most Important Information for Quoting Rates in Tender

Tender Notice No.2/2012-234th SC(S&C)

MOST IMPORTANT INFORMATION FOR QUOTING RATES IN TENDER

Tenderer must note that a separate excel sheet in Volume-1 has been provided as “CBP” which contain the Calling Bid Price (CBP) for each item listed in Item Master of the tender. This sheet enable the tenderers to quote rate in the tender equal to CBP or anywhere in the band of 10% above or below CBP and items quoted within the above said band shall only be eligible for inclusion in the contract. Therefore, tenderers must take care while quoting rates in tender. Example for quoting rate in tender where CBP for items mentioned in tender is as under:

Say, CBP=Rs.100/-

10% Quantum of CBP=Rs.10/-

The tenderer may quote the price for the item within a band of Rs.90 to Rs.110/-

i.e. anywhere within 10% above CBP or 10% below CBP

Price Variation

Price variation during the contract shall be considered as per clause 4(iii)-I or 4(iii)-II, as the case may be, mentioned in Conditions of Tender and reference of applicable Price Variation clause is given in the price bid (Item-Master) of the tender as a note, unless otherwise decided by ASRTU

In case of items where no CBP mentioned in Price Band Schedule

For all such items where the CBP not mentioned in tender, the tenderers must quote most reasonable rates. The same shall be decided by the appropriate Committee. In order to justify, whether the quoted rates are reasonable, the tenderer may furnish the purchase rates of STUs (in case the material supplied to STUs) in the following format for such items:

Discount/Reduction in Rates

The firms may offer quantity/volume linked discounts either in the separate excel sheet “slab-discount” in Volume-1 either adopting the slabs mentioned therein or may offer their own slabs as per provision made in the same sheet. “The firms on contract shall maintain the slabs of discounts offered in the tenders. They may also offer discounts during the contract period subject to such change being not less than an additional 1% in each of the corresponding slab of discounts limiting to a maximum of 10% and shall be valid for minimum one year or for remaining period of contract, whichever is earlier. In case a firm offered such discounts in rates, the firm shall not be eligible for price increase for the period of minimum one year except quarterly/monthly price adjustments. However, the firms shall not be allowed to offer reduction in the rates after the tender unless otherwise decided by the SC(S&C).

Asstt Dir (RC-1) Director (T)

Tender Notice No. 02/2012 234th (S&C)

Testing Charges Schedule

1 a) All those Tenderers who are not approved on ASRTU Rate Contracts at present for each Group/Sub-groups of the main procurement group are requested to furnish the testing charges along with the tender.

b)  The firms registered under Vendor Development Registration Scheme of ASRTU having at least 2 “A” grade sample test reports out of latest 3 samples tested within last 3 years and those firms having paid advance test charges more than or equal to the test charges indicated for the group and application need not pay test charges applicable for the sub-group and application as mentioned in case of new firms below. If there is a short fall in the test charges the same should be paid.

c)  Existing Rate Contract/Trial Rate Contract holders are requested to furnish the testing charges along with the tender for each Group/Sub-groups of the main procurement groups for which they are not approved on Rate contract at present.

Firms presently not on Contract with ASRTU/New Firms

As per the Policy of the Standing Committee (Supplies & Contracts) of Association of State Road Transport Undertakings (ASRTU), minimum two Test Reports shall be available in respect of the Products/materials under each Group/Sub-Groups tested from production line/out of supplies to STUs for consideration of the Tender by the Standing Committee (Supplies & Contracts).

Therefore, firms are requested to deposit test charges along with the TENDER as per the details given in the testing charges schedule, otherwise, non-deposition of test charges shall be reported to the Standing Committee (Supplies & Contracts) and the Tender shall be liable for rejection.

If a firm quotes for more than one sub-group and for some of these sub groups, the firm is not on contract, in such case, the sum of the test charges indicated against each sub-group is the total amount to be paid as test charges for these sub-groups not on contract.

Kindly note that if test charges are not deposited along with the tender, for each Group/Sub-group of the main procurement group, the tender shall be out rightly rejected without any further correspondence. Kindly refer to `Clause no. 16 test charges' of ‘Conditions of Tenders’ and General information regarding contracts established by ASRTU.

Firms on Contract with ASRTU

All firms on contract with ASRTU for any of the Sub-groups of main Procurement Group shall deposit the advance payment towards testing charges of random samples of their products on contract under Quality Monitoring Scheme (QMS) of ASRTU. In case of non submission of advance test charges the fresh contract if decided by SC(S&C) to renew in their favour will not be issued.

If the firm is on contract for more than one sub-groups of a procurement group, the sum of the test charges indicated against the sub-groups is the amount to be paid as test charges, for the sub groups for the sub-groups for which the firm is on contract. If this amount exceeds Rs. 15,000/-, then the firm shall pay Rs. 15,000/- initially. The balance test charges will be informed by ASRTU depending on the requirement of testing. The firm will have to pay the balance test charges as and when so informed.

Accordingly, the firm shall furnish Test charges for the items quoted along with Tender by way of demand draft drawn in favour of "Executive Director, ASRTU, New Delhi" and payable at New Delhi.

The Test Charges mentioned in this Test Charges Schedule include Service Tax 12.36% Cess on Service Tax.

Assistant Director (Testing) Sr. Asst. Director (Audit) Director (Technical)

GROUP: Rubber & Rubber Parts and Ballata Packing

The details of testing and test charges for Rubber & Rubber Parts and Ballata Packing along with tender are as under –

GROUP: Oil Seals

The details of testing and test charges for Oil Seals along with tender are as under –

Assistant Director (Testing) Sr. Asst. Director (Audit) Director (Technical)

GROUP: Tyre Retd. Materials (Precured Process), Precured Patches for Repair of Tyres and Tubes

The details of testing and test charges for Tyre Retd. Materials (Precured Process), Precured Patches and Tools for Repair of Tyres and Tubes along with tender are as under –

GROUP: Latex/PU/Rubberised Coir Seat Cushion and Back Rests

The details of testing and test charges for Latex/PU/Rubberised Coir Seat Cushion and Back Rests along with tender are as under –

Assistant Director (Testing) Sr. Asst. Director (Audit) Director (Technical)

GROUP: Adhesives & Single Component Anaerobic Adhesive

The details of testing and test charges for Adhesives & Single Component Anaerobic Adhesive along with tender are as under –

GROUP: Hinges and Door Locks, Conductor Bell, Tower Bolts etc.

The details of testing and test charges for Hinges and Door Locks, Conductor Bell, Tower Bolts etc. along with tender are as under –

GROUP: Automotive Batteries

The details of testing and test charges for Automotive Batteries along with tender are as under –

Assistant Director (Testing) Sr. Asst. Director (Audit) Director (Technical)