Monthly PIC Checklist – Section 8 HCV

Run PIC Reports and Correct Problems

  1. Run Late HQS Report and prepare transaction ‘13’ records to update inspection dates in PIC
  2. Run Late Re-exam Report and complete current re-exams for late households
  3. Run Invalid Tenant ID Report (Tenant ID Management sub-module) and correct records with invalid ID’s

Complete Monthly 50058 Submission Cycle

  1. Prepare monthly 50058 submission file
  2. Send out a "Last Call" for any re-exams due in the month
  3. Error-check all records using capability in your software system (only submit records that passed software error-checking)
  4. Submit 50058 file to PIC
  5. Retrieve PIC Error Report and correct errors
  1. Separate Field Data errors from Record Match errors (use Tenmast PIC Error Translator)
  2. For each record with a Record Match error, look in PIC
  3. Look in Viewer for everything
  4. Also look in HA Query for Portability Move-in issues
  5. Determine what the required ‘match’ is and change either the submission record or the current record in PIC to create a match using one of the following options:
  1. Move somebody in (submit a New Admission, Historical Adjustment or Portability Move-in)
  2. Move somebody out (submit an EOP or use Online EOP)
  3. Re-submit a record already in PIC, but with a change
  4. Submit a ‘correction’ record to correct an invalid tenant ID
  5. Void PIC record (submit a ‘15’ record) and start over

Analyze Your PIC Submission Rate

  1. Retrieve PIC Delinquency Report from PIC Reports sub-module
  2. Calculate your ‘true’ submission rate
  1. Download MTCS Transaction Report and count the number of current 50058’s in PIC (delete records with transaction ‘5s’ and ‘6s’ and don’t count records with effective dates older than 12 months)
  2. Count the number of families currently under lease in your software
  3. Divide the first number by the second number – that is your current rate
  1. If Delinquency Report rate is lower than your calculated rate during an assessment period, appeal Delinquency Report rate

Copyright Tenmast Software 2006