Miss Tampa Bay Softball

BOD MEETING

May 10, 2011 / 8:00 pm

Minutes

Attendance:

Executive Committee / Board Members
X / Ryan Saurer, Interim President / X / Cristina Pante: Team Parent Coordinator
X / John DeMartinis, VP Registration / X / Jen Smith, co registration chair
Ryan Saurer, VP Operations / Donna Setrin, Concession Chair/Fundraising
Open, VP Facilities / Mike Charo, Umpire in Chief
X / Chris Cox, Treasurer / X / Denise Merrell, 8U Rep
X / Kim Smolen, Secretary / Kim Twigg, 10U Rep
Ray Kingery, 12U Rep
X / Also present Jim Bird / X / Ronnie Sims, 16U Rep
  • Call to order, Roll call – Ryan Saurer
  • Meeting was called to order at 8:37
  • Motion to accept April meeting minutes-Minutes approved
  • Treasurers Report - Chris Cox
  • Balance is - ?
  • Everything paid in full.
  • We will be getting some money back from the All Star uniform vendors
  • Registration Update - John DeMartinis/ Jen Smith
  • 4th of July Parade-John motioned for MTBS to not participate, Cristina second. Motion passed
  • Rays Day-Nobody has signed up yet - tickets can be purchased online
  • Operations Update - Ryan Saurer
  • Facilities Update - Vacant
  • Steve Battershell resigned position
  • Denise Merrell interested in position. John Motioned to accept Denise, Chris seconded, Approved
  • Update of fencing in batting cages-Bid is $588. Denise will get it fixed.
  • Also to be fixed is the lightning ground on Bella Garden, Denise will be taking care of this.
  • We are out of 11 inch game balls, but there is only one game left so we will make do
  • Equipment returns
  • Ryan will get Denise a check list for equipment.
  • John/Jen will send out an email blast for collecting the equipment.
  • FYSA update - Ryan Saurer
  • Signs in front of gate are broken
  • Tournament Dates
  • FBC tourney dates 5/27-5/30
  • FSC tourney dates: 6/18-6/19, 7/16-7/17, 8/6-8-7, 8/27-8/28, 9/10-9/11, 10/1-10/2, 10/22-10/23, 11/19-11/20-
  • All were approved except for 9/10-9/11 (Chris motioned, Cristina second, Passed) and 10/1-10/2 (Chris motioned, Cristina second, Passed)
  • For the 10/22-10/23 tournament Chris motioned to allow the tournament, John second, Passed
  • AED/CPR - Donna Setrin
  • No update-Donna is still working on it but was unable to attend the meeting
  • Team Mom Coordinator update – Cristina Pante
  • Trophy costs-Estimated cost is $1700, trophies will be in May 26th
  • All Star uniforms and parent shirts were ordered and will be in on Thursday, May 12 at 6:00
  • Fundraising/Concession Chair Update:-Donna
  • Spring Fling-Update-We broke even.
  • The date for the “Fall Festival” next year is set for October 20-October 23.
  • Sunset Bay has already approved this date.
  • Concession issues
  • A plug/outlet needs to be fixed. The cost will be incurred by MTBS and FYB but should be minimal.
  • UIC-Mike Charo
  • None
  • Division Reps-Denise, Kim, Ray, Ronnie
  • Nothing to report

NEW BUSINESS:

  • USF Softball Camp-
  • Denise and Ryan will forward the info on camp actually held at USF.
  • Ryan will put together information on possibly having a camp held this summer at our fields.
  • All-Stars-
  • We will add this to a long term agenda.
  • Items that need to be discussed are
  • the all star process,
  • uniforms,
  • and the pre-all star tournament.
  • A great idea was to start a committee. Have someone to go to Miss Florida meeting, Also, the pre-all star tournament will be added to the schedule next year.
  • Board of Directors Process for the new season-
  • Ryan will form a committee for the process.
  • John/Jen will send out an email blast through the website,
  • Ryan will email Chris Scig so that he can post something in the Talon
  • Please contact anyone that is interested in being a board member next year.
  • Board members will be voted on at the next meeting.
  • End of season celebration-Update
  • June 4th will be our end of year celebration from 11-4.
  • The players we will have a choice of hamburger or hot dog, chips and a drink for free.
  • The food will be served from 12-3.
  • Parents and family members will be able to purchase these items for $4.
  • Other food items available are cotton candy, popcorn and snow cones.
  • A full schedule of events will be on the website.
  • Denise and Cristina will email the information to John D.
  • There will be kickball, bouncy castles and a water slide.
  • Also a magic show will be held from 2:45 to 3:30.
  • Meeting adjourned
  • The next Board meeting is June 14th.