MINUTES Subject - WHS Meeting Number 1/16

MINUTES | Subject - WHS Meeting number 1/16

Item 1: Apologies

Item 2: Privacy and confidentiality reminder

A reminder given to committee members that individual’s names are not to be used, or shared, when reporting on incidents or events in the college. Names are to be provided only to those on a “need to know” basis.

Item 3: Minutes

The Committee noted its acceptance of the minutes from the previous meeting held on

23 February 2016. Minutes accepted by Andrew Churches, seconded by Drew Treasure.

Item 4: Report from the Chair

Welcome to Erica Anand from RSA and Borek Puza from RSFAS who will be attending WHS Committee from now on.

Committee members were reminded that the Workplace Inspection Reports need to be completed and passed to the WHS Committee Secretary. The new arrangement is that reports will be completed twice a year, once each semester.

Item 5: CBE WHS Committee Membership – replacement of staff and chair

·  Maria Racionero is standing down as chair of this committee, and this will be her last meeting. The College and WHS Committee thanks Maria for her efforts over the last 2 years.

·  Replacement Chair on hold until ANU decides on policy for WHS Committee composition. This may be changing and therefore have implications on CBE WHS Committee membership.

o  Structure still to be decided, but could need to have Dean and/or Associate Dean, GM, WEG Rep, 1 member elected from each School, 1 or 2 Health and Safety Reps, and at least 2 of the members must be senior academics.

o  The Chair will then be elected by the committee

o  The College WHS Committee to report quarterly to the ANU WHS Committee

o  There was mention of WEG Reps taking on Secretarial duties across campus. WEG were not consulted on this, and it would be unlikely they would have the resources.

o  More info to come as the consultation process finishes

o  If not finalised by next meeting, a temporary Chair will be arranged

Item 6: Health and Safety Representative update

·  Dangerous Signage

o  Staff member reported road signs being too low in carpark outside Toad Hall residence and CBE Building 26C. Hazard notification was lodged and signs were raised to an acceptable level above head height.

·  Slippery Foyer

o  2 incidents of slipping in the CBE 26C Foyer after rain.

§  One due to water on tiles after mats moved slightly

§  One due to tripping on mat

o  There is a slip remediation plan already in place. The marble tiles in the entryway will be replaced with carpeting. Currently waiting on works to finish with the airlock (alternate entrance) before this work can begin

·  Broken paver in entry way to 26C reported.

·  Fire Exit in AB Forum repeatedly being blocked despite signs and warnings. Committee discussed further options to take (see Action Items)

·  The possibility of a local WHS Awareness session was raised, as some other areas of the University do this. LM and RF to look at content to see if appropriate.

Item 7: CBE Precinct Security and Infrastructure Report

·  No new security issues to report besides a few beer bottles being left in the Arndt carpark on Wednesday nights

·  Security will be doing some extra patrols through the Mezzanine now the Student Hub has opened. The Student Hub will be available to students during building business hours.

·  Airlock – due open Thursday 26th May

·  26C courtyard near the café will be the next round of building works. Rear exit and landscaping changes

·  RSM admin space works – no firm date set as yet

·  CBE 26C Level 2 Phase 2 corridor near AB forum starting soon. Architects and builders are aware that it’s a working building/space and noise and traffic issues will be considered throughout.

·  Phase 3 will be Student admin wing, then Phase 4 back corridor towards Crisp bridge.

Item 8: Workplace Inspection Reports

·  Some Workplace Inspection Reports have not been received yet for this semester. DT to follow up with those outstanding.

·  Agreement from committee members per the Chair’s report above that Workplace Inspection Reports will be complete before the next WHS meeting and each semester.

·  LM, AR & DT met with GW to perform audit in RSE to test using iAuditor app.

o  The advice from WEG is to use the app as an aid to generating the report after, not while performing the inspection

o  iAuditor templates were developed as guides, and areas can tailor them to their specific needs

·  It was noted that it can be difficult to manage the remediation of issues identified. LM is looking at improving the processes involved. This could be looked at in more detail in the WHS working party

Item 9: Work Environment Group Report

·  Glyn Whitworth – Work Environment Group

o  WEG have moved to the Chancellery Building 10B and are located downstairs.

o  Work ongoing with Self Insurance project

§  Updating existing procedures

o  AED report

§  Identifying areas for improvement

§  Goal is one AED accessible with 150m

§  Want standards, obvious locations and easy accessibility

§  20 existing on campus, recommendation for 11 more

§  need to increase awareness. Recent incident highlighted this, as AED was available but not used.

Item 10: Other business

·  WEG move – see above

·  WHS & Facilities role – new position advertised.

o  Facilities management with also responsibility to assist in the development of WHS at CBE, including secretarial work for CBE WHS Committee.

·  First Aid kits

o  Parasol will restock First Aid Officer kits on a 6 monthly basis.

o  HR have log of who has kits in CBE

o  Travel kits are available on request from Student Admin (Julie Fitzgibbon manages these)

·  OSLO Self Assessment

o  Enquiries made into self assessment options due to ongoing difficulties with co-ordinationg OSLO inspections

o  ANU Wellonomics – online self assessment tool is coming soon

o  Some info available from WEG injury prevention web page. LM will put some information together and distribute once discussed at Executive meeting.

o  Paper based checklists are also available

§  Safe use of laptops, lifting, workstations, chairs, posture etc.

o  Staff members will still be able to request an OSLO if needed.

·  WHS Policy Meeting update

o  Fieldwork policy and procedure coming soon

o  ANU had 3 reportable cases to Commcare this period

o  Working on improving incident notification tool

·  Testing and Tagging

o  Members of IT team have been trained in Testing and Tagging.

§  Purchasing CBE equipment. Staff will soon be able to log jobs with service desk to arrange for testing and tagging of authorised personal equipment

o  RSFAS recently had T&T walkthrough

o  DT to coordinate T&T for CBE and assist with RSM, RSE, RSM

o  Advice from central on personal charging devices is that anything that plugs into a GPO should be tested and tagged. Phone chargers that plug into a USB on a computer are exempt, but if it plugs into a wall charger that device should be done.

·  The meeting closed at 3.40 pm

·  The next meeting is scheduled for 2.00 pm on Tuesday, 23 August.

·  New, ongoing and completed action items are identified in the table below for review and comment at the next meeting.

6 THE AUSTRALIAN NATIONAL UNIVERSITY

MINUTES | Subject - WHS Meeting number 1/16

6 THE AUSTRALIAN NATIONAL UNIVERSITY