MinutesPeppermillLake District Board Meeting

May 7, 2011

Board members present: Russ Stearns, Nancy Johnsen, Bob Cropp, Joy Schrab, Dan Henning, Al Sebastiani; Larry Nelson was absent.

Citizens present:Nick Lanza, Bette Cropp, Jody Pobjecky, Sandy Henning, Rich Magnani, Louise Magnani, Bill Johnsen, Bill Pegler

The meeting was called to order at 9:00 a.m. by Russ Stearns. The meeting was properly noticed by Russ Stearns.

Agenda: Motion by Nancy Johnsen to approve the agenda, second by Joy Schrab; unanimous approved.

April 2, 2011 board meeting minutes: Motion by Dan Henning to approved the April 2, 2011 board meeting minutes, second by Nancy Johnsen; unanimous approved.

Treasurer’s report: The treasurer’s report was prepared by Larry Nelson and given by Russ Stearns in Larry’s absence. The fund balance as of May 7, 2011 was $34,974. Motion by Joy Schrab to approve the treasurer’s report, second by Dan Henning; unanimous approved.

Current business:

  • CBCW program:
  • Dan Henning received the permits to work for the students. The cost to the students was $10 per permit which the Lake District will reimburse.
  • The management process was discussed. Dan Henning informed the board that rules and guidelines for doing CBCW were spelled out and a copy was at the landing. Student workers are not to operate the power washer. Boat owners who want to wash their boats are to operate the power washer. The board saw no need for further written guidelines.
  • Workman’s compensation:

The Wisconsin Department of Workforce Development took up the board’s uncertainty as to whether the Lake District needed to carry workman’s compensation. After reviewing the situation the Administrative Law Judge James O’Malley determined that because there are 5 elected board members they would be considered employees of the Lake District for worker’s compensation coverage. Any non-elected members of the Lake District would be considered volunteer members and any lake property owners who volunteer their services would be considered a volunteer and would not need to be covered.

  • Lake District liability policy crimes provision addition:

It was discussed as to whether the treasurer and perhaps chairman ought to be bonded. In place of bonding, which is expensive, adding under the liability policy a $25,000 coverage limit under a crime provision for a cost of $131 was discussed. Motion by Nancy Johnsen to add the crime provision, second by Bob Cropp; Discussion followed that changing the payables approval process could address the issue of bonding or adding the crime provision. The motion failed with 5 no votes and 1 yes vote.

  • Payables approval process review: Motion by Dan Henning that the treasurer take the necessary action for requiring two signatures on all checks, the treasurer plus one of the other two officers, the chair or secretary, second by Joy Schrab; unanimous approved.
  • Internet/website maintenance and domain change: Bill Pegler is maintaining the website. Bill reviewed three vendors—Fat Cow, Go Daddy and Network Solutions. Motion by Joy Schrab to go with Fat Cow, second by Dan Henning; unanimous approved.
  • Estimate for legal review/ revision of RFP/contract documents: Russ Stearns contacted Attorney Dan Wood about the charge for review these documents. The charge is $85 per hour. Motion by Dan Henning to authorize the review of documents by Dan Wood up to $500, second by Nancy Johnsen; unanimous approved.
  • Public comments:
  • Nick Lanza expressed concern with the number of geese on the lake.
  • Russ Stearns informed the group that DNR is to visit the lake this summer to see what may be going on with the bogs/muck along the North shore.
  • Joy Schrab indicated that there were a lot of muskrats.

New Business:

  • Russ Stearns said that its has been sometime since there was a survey of the Lake District members regarding the lake and that we ought to do a survey this year.

Motion by Dan Henning to adjourn the meeting, second by Joy Schrab; unanimous approved. Meeting adjourned at 10:20 a.m.

Meeting re-opened by Russ Stearns at 10:25 a.m. to consider an missed agenda item. Larry Nelson reviewed the options for handing CB/CW workers since they are employees of the Lake District. Motion by Nancy Johnsen to use option #3: “Continue doing the events as in the past and pay workers as they have been. Workers would be treated as casual labor subcontractors. I advise that no worker be paid $600 or more for the season. This eliminates our need to report the payments on a Form 1099-MISC to the IRS and the subcontractor. We would report the subcontractor amounts to the insurance company as part of our worker’s compensation policy.” Second by Joy Schrab; motion approved with 5 yes and 1 no.

Motion by Dan Henning to adjourn, second by Joy Schrab; unanimous approved. Meeting adjourned at 10:35 a.m.