Minutes of the Western Springs Park Board

Regular Board of Commissioners Meeting

Held on April10, 2018

Call To Order – Regular Meeting:
President Dallavo called the meeting to order at 7:00 pm

Pledge of Allegiance

Board Members Present:
President Dallavo
Vice President Chen
Treasurer Velliotis – Present at 7:25 pm
Commissioner Cirrinicone
Commissioner Krull
Commissioner Stoltz
Commissioner Zeitler
Staff Present
Walt Knake, Executive Director
Others Present
Rob Ekroth, Park District Attorney
Tracy Alden, Director, Western Springs Recreation Department
Dave Evans, Tennis, Western Springs Recreation Department
Nicole Nutter, I-294 Tollway Project Manager with three project staff members
Anthony Dubicki, Illinois House of Representatives, Constituent Council & Local Business Liaison
Kristin Milligan, District Director, Patricia R. Bellock
11 Western Springs Residents
A. Minutes:
March13, 2018 Regular Meeting
MOTION: Commissioner Stoltzmoved to approve the March13, 2018 Regular Meeting Minutes, seconded by
Commissioner Chen.
Voice Vote:
6-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.
B. Citizens To Be Heard–Dave Evans, Western Springs Recreation Tennis Program Director

Point of order change to Old Business
C. Old Business:

A. Tollway Expansion – Presentation Nicole Nutter, I-294 Tollway Senior Project Manager
Nicole Nutter of the I-294 Tollway gave a power point presentation to Park Board Members and others in attendance
at the Park Board Meeting (power point slides posted on WSPD website).
Discussion points:
● Air Pollution
● Railroad MOT and Staging timeline
● Dust and Sound Controls
● Building of 4th Track
● Water Distribution at Spring Rock Park
● Building of access road for construction traffic
● Soil testing of the Spring Rock Park Berm
● Safety/Security
● Pile driving and the effects to Spring Rock Park
● West Tennis Courts at Spring Rock Park
● Right of Way survey
● Easement and purchase of Park Property

Final plans for the BNSF work are due December 2018 and the ‘Notice to Proceed’ is planned for August 2019. There is
concern about the west tennis courts at Spring Rock Park. Discussion from the Park Board about the west tennis
courts continued and a directive was given to Interim Executive Director Walt Knake to prepare alternative plans.
MOTION: Commissioner Krull moved to approve Executive Director Knake’s starting discussions with the I-294
Tollway/BNSF group about moving of the west tennis courts to a safe location at Spring Rock Park due to the
hardship itwill undergo if left in its current location, seconded by Commissioner Cirrinicone.
Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.

B. Master Plan – Update Treasure Velliotis and Interim Executive Director Knake
Executive Director Knakeand Treasurer Velliotis explained the results of the Request for Proposal (RFP) for a Park
District Master Plan. All proposals came in over the budgeted amount. There wereseveral questions from Board
Members that came up from the returned proposals and Executive Director Knake wanted to make sure he had clear
direction on how to move forward. Treasurer Velliotis spoke about receiving feedback from all Board
Members. A decision was made to redo the RFP and form a sub-committee to make sure the new RFP was a collective
effort from the Board. Direction was given to staff to update the Capital Improvement Plan from 2016.
MOTION: President Dallavo moved to approve an RFP sub-committee of Commissioners Chen and Stoltz along
withInterim Executive Director Knake, seconded by Commissioner Krull.
Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.

D. Financial Report:
The MarchFinancial Report was presented to the Board by Treasurer Velliotis.
MOTION:President Dallavo moved to approve the March Financial Report, seconded by Commissioner
Zeitler.
Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.
E. Village of Western Springs:

Director Alden thanked the Park Board for a good meeting this evening especially regarding the I-294 Tollway Project. Due to the late timeframe, nothing was reported this month for the Village of Western Springs or the Recreation Department.

E. Park Use Applications:None

F. New Business:
A. AT&T Easement
Commissioner Stoltz presenteda handout to Commissioners from conversations with ATT forcellular site retention at
Spring Rock Park for 40years. He also discussed the agreement that the Village of Western Springs has with AT&T.
Questions were asked and Treasurer Velliotis made a motion for moving forward with the plan Commissioner Stoltz
presented.
MOTION: Treasurer Velliotis moved to approve Commissioner Stoltz as negotiator of the financial portion of the
AT&T Easement Agreement, seconded by Commissioner Krull.

Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.

B.Well #5 Strategy

President Dallavopresented the Board with updated information from the Village of Western Springs regarding
Well#5. There was discussion regarding the update given on property ownership and what would be in the best interest
of the Park District. President Dallavo will take this information back the Village and ask that they give an update to the
Park Board in May.
G. Legal: None
H.Approval of Purchases: None
I.Matters from Executive Director Interim:
Due to the late timeframe Walt Knake, Executive Director Interimhad an abbreviated presentation. He requested
permission for pavers be installed instead of concrete in an area that is being renovated at the Spring Rock Park
Playground. This will give the Park District the ability to raise money with a paver program for Phase 2 of the Spring
Rock Park Playground.

MOTION: Commissioner Krull moved to approve that pavers be installed in part of the Spring Rock Park
Playground renovation at a cost not to exceed $5, 000.00, seconded by Treasurer Velliotis.
Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.

J. Matters from Commissioners:

Commissioner Krull asked that staff inquire with the Village of Western Springs on the status of the cleanup from the leak at the south end of the South Softball Diamond at Spring Rock Park. VOWS is committed to repair, weather permitting. Commissioner Stoltz asked a question
regarding the Capital monies allotted for Ridgewood Park (tire swing will be delayed to subsequent periods) and also asked staff to add dirt around the ExoFit stations at Ridgewood Park. Commissioner Zeitler stated that she and staff met with Western Springs Little League and they are working on a Community Partner Agreement. She and staff will come back with a draft for the Board to review and approve at the May Board Meeting.

K. ADJOURNMENT TO CLOSED SESSION:
MOTION: President Dallavo moved to adjourn the regular meeting at 9:27pm and move into Executive Session,
seconded by Treasurer Velliotis.
Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.

L. RECONVENE OPEN MEETING:

President Dallavo reconvened the open meeting at 9:55 PM

M. ADJOURNMENT:
MOTION: Vice-President Chenmoved to adjourn the regular meeting at 9:57 pm, seconded by Treasurer
Velliotis.
Voice Vote:
7-Ayes, 0-Nays
ALL IN FAVOR, MOTION CARRIED.

Respectfully submitted,

Barb Kartzmark, Executive Secretary