Minutes of the University of Louisiana at Lafayette Panhellenic Council

2/10/2014

The regular meeting was called to order by President Madison Saunier at 4:00pm and FG Mouton room 216 on University of Louisiana at Lafayette’s campus. The roll was called by Secretary Jessica Wallace.

ROLL CALL: Sigma Sigma Sigma (all present), Kappa Delta(all present), Delta Delta Delta (all present), Alpha Omicron Pi (all present), Phi Mu (all present), and Sigma Lambda Gamma(2nd delegate absent).

GUESTS: The following guests were present:Phi Kappa Psi Fraternity- Spot A Phi Psi, event every Wednesday. Take a picture with a Phi Kappa Psi and upload is to Facebook/Instagram. The flyer will be attached to the Minutes.

PREVIOUS MINUTES:Previous minutes were approved as distributed.

TREASURER’S REPORT: The Treasurer reported as followed:

Beginning Balance: $13, 373.47

Revenues: $0

Expenses: $0

Ending Balance (2/3/2014): $13,438.85

The following bills were approved for payment: Reimbursement $65.38 to Heidi Lindsey

Paid Credeurs Specialties (rain jackets) $115.98 but does not show yet

Committee Budgets:

Academic: $500

Social: $500

Philanthropy: $200

OFFICER REPORTS:

VP of Membership Recruitment:

Theme for Recruitment is “Sisterhood is Infinite”

Looking into putting flyers into orientation packets

Recruitment events at boutiques

Recruitment is August 18-23, 2014

VP of Education:Gamma Chi applications will be up soon on the UL Greek website. These are the dates for Gamma chi related events:

  • February 17: Applications due
  • February 25: Interviews 4-6
  • February 26: Interviews 4-6
  • February 27: Interviews 12:30-6
  • March 18: Weekly Tuesday meetings begin 4-5
  • June 30: Recruitment phone calling: 2-5
  • July 11-12: Retreat
  • July 15: Recruitment phone calling: 2-5
  • July 26: Sorority social
  • August 13: Recruitment workshop 2-5
  • August 14: Recruitment workshop 2-5
  • August 17: Freshman move-in

VP of Judiciary:

Presidents of each sorority please read the bylaws on nd let me know if there are any bylaws that you believe should be changed and let me know next meeting

Secretary: Send in all announcements to my email, to make sure I have all the correct information. My email is . I also need calendars from every sorority!

REPORTS OF STANDING COMMITTEES

The Academic Committee report was presented by Alana Marcello, Treasurer-

Mon Feb 24 will be the first drawing, for As and Bs

The Philanthropy Committee report was presented by Jordan Daigle, VPMR-Popsicle/Lemonade sale during Greek Week.

The Social/Inner Greek Relation Committee was presented by Jessica Wallace, Secretary

Calendars are needed to plan a potential date for an all sorority social, similar to “Greeksgiving”.

REPORTS OF SPECIAL COMMITTEES

No Report.

UNFINISHED BUSINESS:

There was no unfinished business.

NEW BUSINESS:

No new business or motions were carried out at this meeting.

ANNOUNCEMENTS:

The following announcements were made:

  • Chapter news:
  • AOII is having a Rose Sale for Valentine’s Day on Rex St. $3 for one rose and $5 for two roses. Presale ends Feb. 6 but the roses will be sold for the same price on Feb. 14, Valentine’s Day.
  • April 9 at 6pm is the bonus point speaker.
  • Kappa Delta Shamrock, 5K run
  • Feb 23 will be Tri Sigma’s annual dodge ball tournament at Bourgeois Hall from 10am-4pm. There will be teams of 6, $15 per person.
  • Sigma Lambda Gamma-doughnut give away on Rex from Feb17 10:20-2pm.
  • Sigma Lambda Gamma will be having a movie night showing Memoirs of a Geisha on Feb 27.
  • Greek Retreat Rescheduled: March 7th. Beginning at 2pm and going until 10pm. Please make sure to take off of work now. Mandatory for all presidents and the council execs of Greek Council, Panhellenic, National Pan-Hellenic, and IFC.
  • Greek Awards Ceremony: March 26th at 6:00pm at the Alumni Center
  • Greek Week is March 10-14 the theme is “Greeks Are…”
  • Presidents need to email their chapter calendar and the name and email of the first delegate of Greek Council to
  • UPC- Feb. 11 is movie night in Wharton 222 from 8-10pm, will be playing The Great Gatsby.
  • Feb 14 there will be Sophi P cupcakes handed out on Rex
  • Feb. 26 is the Date Auction from 7-9pm in Griffin Hall room 147.

The next meeting will be February 10, 2014, 4:00pm, and located in FG Mouton 216.

ADJOURNMENT:

The meeting adjourned at 4:28pm.

Jessica Wallace, Secretary