Minutes of the Special Meeting of the Board of Trustees of Grande Yellowhead Regional Division

MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE GRANDE YELLOWHEAD REGIONAL DIVISION NO. 35 HELD ON WEDNESDAY, JUNE 17, 2009 AT THE EDUCATION SERVICES CENTRE, EDSON

Present for the Meeting were Trustees S. Caputo, B. Krewusik, B. DeClercq, H. Shearer, L. Akers, and F. Munn; Superintendent of Schools, D. Lindquist; Deputy Superintendent – Human Resources and Leadership Services, C. Gray; Assistant Superintendent – Business Services, E. Latka; Communications Manager, N. Merrifield; OH&S/Special Projects Manager, N. Gilks; and Executive Assistant, K. Pozniak.

Delegations present: ATA Representative, S. Wong; CUPE Representative, M. Auriat.

Vice Chairman Caputo chaired the meeting in the absence of the Board Chair and called the meeting to order at 1016 hours. She advised the Board that she would be leaving the meeting at 1300 hours.

Additions to the agenda:

C.3. Administrative Bussing Appeal – Allison Roth (In-Camera)

D.2.g. Approval of Individual Employment Contracts

D.2.h. Financial Support – Métis Nation Council - G. Cache

E.1. Setting the Direction - Shearer

85

Agenda Trustee Shearer moved that the Board approve the agenda, as amended.

Carried

86

Regular

Meeting

Minutes Trustee DeClercq moved that the Board approve the minutes of the Regular Board Meeting of June 3, 2009, as amended.

Carried

Amendments:

·  Motion #70: the time the meeting was placed in-camera was 1014 hours

·  June 8/9 under Meeting Dates: Change to Setting the Direction

·  Add Minute of Silence and Trustee Reflection on the Passing of Colleague and Friend, Mike Allers

Delegations ATA Representative – S. Wong

- Election results from Evergreen Local AGM:

·  Elana Fedorak – President

·  Kelly Smith – Vice President

- Wished everyone a great summer holiday on behalf of the Local.

CUPE Representative – M. Auriat

– At their meeting on June 10th CUPE Local #1357 voted to contribute $250 toward the Scholarship Fund in memory of Mike Allers. Condolences were extended to Mike’s family and to the Board and Administration of GYRD.

Administrative Appeal – Allison Roth

87

In-Camera Trustee Akers moved that the Meeting be placed in-camera at 1025 hours.

Carried

N. Gilks, M. Auriat and S. Wong left the meeting. Leigh McDonald, Director – Transportation Services, and Allison Roth joined the meeting.

– The Board received an appeal on Cross Boundary Bussing – Fulham (SW 06-55-14 W5) to Vanier School in Edson

Leigh McDonald and Allison Roth left the meeting at 1050 hours.

88

Open Session Trustee Krewusik moved that the meeting revert to open session at 1105 hours.

Carried

N. Gilks, M. Auriat S. Wong and Jody Beck, Supervisor – Learning Services, Student Programs, joined the meeting at 1105 hours.

89

Amend Agenda Trustee Akers moved that the Board amend the agenda to include D.2.i - Cross Boundary Bussing Appeal – Fulham (SW 06-55-14 W5) to Vanier School in Edson.

Carried

90

2009-10 to

2011-12

AEP Trustee Akers moved that the Board approve the 2009-2010 to 2011-2012 Annual Education Plan and submit a finalized copy to Alberta Education.

Carried

It was noted that any references to Grande Yellowhead Public School Division, except where it indicates rebranding and the name change which is effective September 1, 2009, are to be changed to Grande Yellowhead School Division No. 35. The document will be revised to reflect the new name in the fall and can be resubmitted when the change is in effect.

91

2009-10

Regular Board

Meeting Dates Trustee DeClercq moved that the Board approve the schedule of Regular Board Meeting dates for 2009-2010, as follows:

Carried

92

Policy 7 –

Board

Operations Trustee Shearer moved that the Board approve revised Policy 7 – Board Operations.

Carried

93

Out-of-

Jurisdiction

Placement Trustee Akers moved that the Board continue to support the request for an out-of-jurisdiction student placement at the Elves Special Needs Society for the 2009-2010 school year, with tuition and additional costs for transportation to be billed at the end of each month from September, 1, 2009 to June 30, 2010.

Carried

Policy 20 –

PG of Teachers Trustee Munn declared a conflict of interest and left the meeting at 1130 hours.

94

Revised

Policy 20 Trustee Shearer moved that the Board ratify the changes to Policy 20 – Professional Growth of Teachers.

Carried

Trustee Munn rejoined the meeting at 1142 hours.

95

2009-2010

Budget Report Trustee Krewusik moved that the Board approve the 2009-2010 Budget Report, for submission to the Minister of Education.

Ed Latka presented the Budget Report for the year ending August 31, 2010. The budget was developed in accordance with the principles outlined by the Board, allocating resources to fund priorities and outcomes of the Annual Education Plan.

Board members suggested possible conflicts within the budget and the requirement of approving the budget by department.

Motion

Withdrawal Trustee Krewusik withdrew his motion to approve the 2009-2010 Budget Report.

The meeting recessed at 1215 hours and reconvened at 1230 hours.

96

Budget

Approval by

Department Trustee Akers moved that the components of the budget be presented separately for Board approval.

Carried

Instructional

Block Trustee Munn declared a conflict of interest and left the meeting at 1233 hours.

97 Trustee Akers moved that the Board approve the Instructional Block component of the 2009-2010 Budget Report.

Carried

Trustee Munn rejoined the meeting at 1234 hours.

Transportation

Block Trustee Akers declared a conflict of interest and left the meeting at 1234 hours.

98 Trustee DeClercq moved that the Board approve the Transportation Block component of the 2009-2010 Budget Report.

Carried

Trustee Akers rejoined the meeting at 1235 hours.

Maintenance

Block Trustees Caputo and Krewusik declared a conflict of interest and left the meeting at 1235 hours.

99 Trustee DeClercq moved that the Board approve the Maintenance Block component of the 2009-2010 Budget Report.

Carried

Trustees Caputo and Krewusik rejoined the meeting at 1236 hours.

100

Board Gov.

& System

Administration

Block Trustee DeClercq moved that the Board approve the Board Governance and System Administration Block component of the 2009-2010 Budget Report.

Carried

101

External

Services

Block Trustee Krewusik moved that the Board approve the External Services Block component of the 2009-2010 Budget Report.

Carried

The 2009-2010 Budget Report Form will be submitted to Alberta Education for review. Uncertainties, such as September 30 enrolments, will determine if there will be required revisions to the budget during the 2009-2010 school year.

The Board recognized the amount of work that goes into the preparation of the budget and expressed appreciation to the Assistant Superintendent – Business Services and his staff for the excellent job in preparing the budget.

102

Individual

Employment

Contracts Trustee DeClercq moved that the Board approve individual employment contracts with the Deputy Superintendent – Leadership Services and Human Resources, Assistant Superintendent – Business Services, Director – Transportation Services, Director – Facility Services, OH&S/Special Projects Manager, and Executive Assistant, effective September 1, 2009 to August 31, 2010, as endorsed by the Economic Committee.

103

In-camera Trustee Krewusik moved that the Board be placed in-camera at 1239 hours.

Carried

C. Gray, E. Latka, N. Merrifield, N. Gilks, K. Pozniak, S. Wong, and M. Auriat left the meeting.

104

Open Session Trustee DeClercq moved that the Board revert to open session at 1242 hours.

Carried

C. Gray, E. Latka, N. Merrifield, N. Gilks, K. Pozniak, S. Wong, and M. Auriat rejoined the meeting.

A vote was called on Motion 102 – Individual Employment Contracts.

Carried

105

Support –

Métis Nation

Council –

G. Cache Trustee Krewusik moved that the Board support a donation of $1000 to the Grande Cache Métis Local Council to assist in the development of curriculum resources that will focus on the 100th anniversary of the forced migration of the Métis people living in the Jasper area.

Carried

106

Administrative

Appeal Trustee DeClercq moved that the Board uphold the administrative decision to deny cross-boundary bussing from Fulham (SW 06-55-14 W5) to Vanier School in Edson.

Carried

Trustee Caputo left the meeting at 1255 hours.

107

Assume

the Chair Trustee DeClercq moved that Trustee Akers take over as Chair for the remainder of the meeting.

Carried

The meeting recessed at 1256 hours and reconvened at 1310 hours. J. Beck, Supervisor – Learning Services, Student Programs, joined the meeting.

Trustee

Committee/

Conference

Reports Trustees provided reports on the following:

Setting the Direction – Shearer

·  Trustee Shearer reported on her attendance at Setting the Direction – Minister’s Forum on June 8-9, 2009.

Monitoring

Report Student Teacher Placements

- Cory Gray provided information on student teacher placements during the second semester.

- He gave honorable mention to Glen Kauffman who is retiring from facilitating the student teacher placements for the past five years.

Full Day Enhanced ECS Programming

- Jody Beck provided a review of the second year of the Board initiative to provide full-day enhanced ECS programming.

- The enhanced program is providing a strong foundation for student success.

S. Styles, Supervisor – Learning Services, Curriculum and Instruction, joined the meeting at 1327 hours. Dr. Lana Black and Toby Rabinovitz, Literacy Study consultants, joined the meeting.

Literacy Initiative

- An update and the recommendations for the comprehensive Literacy Study undertaken in the division were provided by Jody Beck, Sharon Styles and the consultants, Dr. Black and Toby Rabinovitz.

School Budget Update

- Ed Latka provided information on the current status of school budgets. Most schools are operating within their budgets and any that are in a deficit position have recovery plans in place.

Superintendent’s

Reports Accounts

- Ed Latka presented an accounts payable cheque ratification list, as information.

Program and Non-Program Fees for 2009-2010

- Ed Latka provided a report on the proposed fee schedules submitted by schools to the Superintendent for approval. Fees vary among schools due to programming and budgetary constraints. Proceeds of fees are audited to ensure that only approved fees are charged and that they are used for the purpose to which they were intended.

Locally Developed Courses

- Sharon Styles provided a report on the Locally Developed courses that have been approved, or renewed, for delivery in our division. Some of the courses have been developed locally and some are acquired from other school boards within Alberta. All courses expand programming options for GYRD students.

Meeting Dates June 19, 2009 ASBA Zone 2/3

Retirement Celebration

June 23 2009 ASBA - Inspiring Education Dialogue

June 26, 2009 PCHS Graduation

JJSHS Awards

July 9-11, 2009 CSBA Congress 2009

August 25, 2009 Board/Superintendent Evaluations

August 26, 2009 Regular Public Board Meeting

108

Adjournment Trustee Krewusik moved adjournment at 1500 hours.

______/______

Chair (1016 H) Chair (1310 H) Recording Secretary