MINUTES OF THE

FIRE FIGHTERS’ RELIEF AND RETIREMENT FUND BOARD OF TRUSTEES

AUSTIN, TEXAS

The regular meeting convened at the pension office at 4101 Parkstone Heights Drive, Suite 270, Austin, Texas, on October 18, 2016 at 1:00 p.m., with the following present:

Keith Johnson Vice-Chair Chuck Campbell

Art Alfaro Treasurer Michael Duffee

Jeremy Burke Trustee Alyca Riley

Dimitri Nichols Trustee Tommy Rutledge

Bill Stefka Administrator Rene Vallejo

Linda Adney Adm. Asst. Jan Wesson

Public Comment

Vice Chair Keith Johnson called the meeting to order and noted that the meeting will begin with public commentary from those that have signed up to speak. Jan Wesson wanted to let the Board know how much she appreciated all the hard work that has been done and would like further clarification of a single member naming a beneficiary. Mr. Johnson referenced the fund rules adopted September 20, 2016 outlining the requirements for naming a beneficiary which may include any living person selected by the member if you do not have a spouse or dependent child under the age of 22.

Minutes of the regular meeting September 20, 2016 were reviewed by the Board. A motion was made by Art Alfaro to approve the minutes of the regular meeting held September 20, 2016. With a second from Jeremy Burke, the Board unanimously approved.

Agenda item 2 was approval of retirement benefits for Michael C. Pooler, Bobby S. Rodgers and Jon E. Wakefield. After review of the benefit information, a motion was made by Dimitri Nichols to approve benefits as stated on the benefit calculation form. With a second from Jeremy Burke, the Board unanimously approved. Mr. Burke also requested that the date of separation be added to the retiree information sheet for all vested terminated members.

Disability benefits for an Austin firefighter was the next item up for discussion. The pension Board then went into executive session at 9:15 a.m. as authorized by Section 551.0785 of the Texas Local Government Code. At 10:20 a.m. the Board concluded their session and resumed the regular meeting. After review of the benefit information, a motion was made by Jeremy Burke to approve benefits as stated on the benefit calculation form. With a second from Dimitri Nichols, the Board unanimously approved.

Next on the agenda was an update on administration of fund rule changes. Mr. Campbell presented a Guide to Completing a Beneficiary Designation Form draft along with 2 flow charts for various retirement options. He requested the Board review and send any input or revisions to him by the end of the week so it could be distributed to the membership as well as being posted on the Fund’s website at: www. afrs.org. Chuck noted that the Board of Trustees Code of Ethics will include communication policies and a rulemaking process for adopting rules for review at a later meeting. No action was required.

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Agenda item 5 addressed privacy concerns with medical information regarding disability applications. Chuck Campbell informed the Board that their office has a training seminar they offer on the handling of such paper work and would see about getting one scheduled for the pension office staff and trustees. No motion was necessary.

Next on the agenda was the Pension Gold programming update. Bill Stefka noted the update to the pension software program provided by Pension Gold would take place in 2 phases and after all testing should be ready by the end of November. No action was required.

Administrative employees’ benefits were the next item to be discussed. Bill Stefka presented a chronology of events from 1985 through the present regarding the establishment of our pension office. Included was an earlier actuarial study and comparison of the Austin firefighters pension fund employees’ SEP Plan (Simplified Employees’ Pension) and the COA-ERS (City of Austin -Employees Retirement System Pension). After further discussion, it was decided more information would be necessary from both the plan’s actuary and Mr. Stefka to draft an employee benefit plan for both current and future employees. No motion was necessary.

The trustees next reviewed the September financial statements and fund expense reports. No motion was necessary.

Under future agenda items and other business, items to be addressed include a COLA for eligible retirees for 2017, a return to work policy, psychological disability review procedures and the administrative employees’ benefit plan. The November 14, 2016 Investment Committee meeting has been moved to Tuesday, November 15, 2016 in combination with the regular board meeting scheduled for that day.

A motion was made by Dimitri Nichols to adjourn. With a second from Art Alfaro, the Board unanimously approved.

BOARD MEMBERS

Steve Adler, Chair

Keith Johnson, Vice-Chair

Art Alfaro, Treasurer

Jeremy Burke, Trustee

Dimitri Nichols, Trustee

4101 Parkstone Heights Drive, Suite 270

Austin, TX 78746

454-9567/FAX 453-7194

Email:

Website: WWW.AFRS.ORG

October 2016

Minutes