MINUTES OF THE REGULAR MEETING OF THE
SANFORD AIRPORT AUTHORITY
WEDNESDAY, FEBRUARY 15, 2006
PRESENT: G. Geoffrey Longstaff, Chairman
Clyde H. Robertson, Jr., Vice Chairman
Whitey Eckstein, Secretary/Treasurer
Tim Donihi
Colonel Charles H. Gibson
Larry Gouldthorpe
Lon K. Howell
Mayor Linda Kuhn, City Liaison
William R. Miller
Brindley B. Pieters
John Williams
Earnest DeLoach, Airport Counsel
Scott Glass, Airport Counsel
ABSENT: Randy Morris, County Liaison
STAFF PRESENT: Larry A. Dale, President & CEO
Diane Crews, Vice President of Administration
Jack Dow, Vice President of Operations & Maintenance
Bryant W. Garrett, Vice President of Finance
Andrew VanGaale, Director of Special Affairs
Don Poore, Finance Manager
Jay Shanley, ARFF Department
Diana M. Muñiz-Olson, Lease Manager
Jennifer Taylor, Project Coordinator
OTHERS PRESENT: Robert “Bob” Beck, Winter Springs Fire Dept.
Susan Blexrud
Oscar Carrillo, WFTV
Stephanie Dale
Liane Edixon, The Sanford Herald
Tracy Forrest, WPC
Jeff Harwood, WFTV
Krysty Kress, Southeast Ramp
Kelly Leary, McDirmit Davis & Company, LLC
Elden McDirmit, McDirmit Davis & Company, LLC
Bill McGrew, PBS&J
K. McIntosh, Asst. Attorney City of Sanford
Daryl McLain
D’Anne Mica, Mica McCormick Strategic Partners
Charles “Chuck” Miles, Citizen Emergency Response Team
Doug Norman, HTA
Amanda Ober, WESH TV
Roger Phillips, Starport
Adrian Reyes, WESH TV
Jay Robinson, CNL Bank
Keith Robinson, OSI
Sandeep Singh, AVCON
Marty Sinker, StarPort
Kevin J. Spolski, Spolski Construction
Robert “Bob” Tunis, Economic Dev. Director City of Sanford
Robert “Sherman” Yehl, City Manager City of Sanford
Josh Wilson, WFTV
Bev Winesburgh, Product Marketing Group
Mark Ziebarth, CNL Bank
1. INTRODUCTION OF GUESTS AND CALL TO ORDER
The meeting was called to order at 8:34 a.m.
Chairman Longstaff introduced Mayor Linda Kuhn, City Manager Sherman Yehl, Stephanie Dale, and former county commissioner Daryl McLain.
2. ADVERTISEMENT OF MONTHLY MEETING AND EXECUTIVE SESSION
President Dale assured the Board Members the rescheduling of the current meeting (previously advertised to take place on Tuesday, February 14, 2006) was properly advertised and posted.
Copies attached.
3. APPROVAL OF MINUTES OF THE REGULAR MEETING HELD ON TUESDAY, JANUARY 3, 2006
Motion by Board Member Donihi, seconded by Board Member Williams, to approve the minutes of the meeting held on Tuesday, January 3, 2006.
Motion passed.
4. FY 2004-2005 FINANCIAL AUDIT PRESENTATION
Elden McDirmit discussed the Financial Audit for fiscal year 2004-2005. Pages 3 through 7 stated the Management’s Discussion and Analysis, which included overviews of financial statements and highlights of the Airport activity and budget. The balance sheet on page 8 showed there had been significant growth (approximately 39% growth) in total assets and total liabilities had remained stable. Operating revenue had a slower growth at 18%, whereas operating expense increased faster due to increase in operations. Increase in net assets has been the largest in the last four years at $14, 127,068.00. The Compliance Report (pages 26 through 31) stated the Sanford Airport Authority (SAA) was in compliance with all laws and regulations, and there were no material weaknesses. The Management Comments section (separate report submitted to the Auditor General) gave one recommendation in the area of accounts payable. The detail accounts payable list was not reconciling with the general ledger. It was recommended for the Authority to reconcile the general ledger and the detail accounts payable each month.
Bryant W. Garrett, Vice President of Finance, explained the issue was due to the inability of the sequencing module to balance the bills accurately. Bills entered one month would be posted on the following month, making it difficult to reconcile both accounts monthly. President Dale stated an independent CPA discussed the issue with the Authority and assured the Board Members the issue had been resolved.
Mr. Garrett introduced Don Poore, the new Finance Manager for the Authority.
Motion by Board Member Williams, seconded by Board Member Donihi, to approve the Audit and submit it to the City of Sanford.
Motion passed.
5. PRESIDENT’S REPORT
President Dale recognized the work done by all those involved in the Triennial Exercise, which took place on Tuesday, February 7, 2006. Various public safety agencies and community organizations participated in the full-scale emergency reenactment. Among those recognized were Jack Dow (Vice President of Operations and Maintenance – SAA), Chief John Shanley (ARFF Department – SAA), Chief Robert “Bob” Beck (Battalion Chief of Winter Springs Fire Dept. and Chairman of Seminole County Training Group), Charles “Chuck” Miles (Citizen Emergency Response Team), Michael Kerns and Bob Joyce (both from Delta Connection Academy). Secretary/Treasurer Eckstein commented MSNBC news broadcasted a report discussing the efficiency of the Orlando Sanford International Airport in regards to security. President Dale stated SAA Staff meets on a weekly basis with representatives from the Transportation Security Administration (TSA) and U.S. Custom and Border Protection (CBP) for that (security) purpose.
President Dale reported on the following:
1) Federal Inspection Service (FIS) facility Improvements - It was expected the expansion of the FIS facility would be done in 90-180 days.
2) Runway 9C/27C Rehabilitation – Almost completed. There were some issues (common when retrofitting) but is expected to be completed by Wednesday, March 1, 2006.
3) 18-36 Main Runway Lighting – There were some issues regarding the lighting on the main runway. A task order was signed and the Airport’s electrician will complete the job.
4) Parking Garage – Footers have been poured and pre-casts have been made.
5) Airport Signage – Approximately 75% complete. Andrew Van Gaale, Director of Special Affairs, is in charge.
6) Pan American Airways – Demolishing of some of their aircraft was taking place the week of the meeting. Board Member Gibson wondered if the simulators would remain active. President Dale stated Pan American Airways plans to continue using the simulators.
7) Avis Rent A Car QTA - Avis Rent A Car had submitted plans for a Quick Turn-Around (QTA) with an automated car wash on site; however, now they do not want to build it as part of the facility. President Dale recommended enforcement of the inclusion of the automated car wash at the new Avis Rent A Car QTA, as approved by the SAA Design Review Committee (DRC) and as permitted by the City of Sanford.
Motion by Board Member Miller, seconded by Board Member Pieters, to enforce the inclusion of an automated car wash at the new Avis Rent A Car QTA.
Motion passed.
President Dale announced Diane Crews had represented the Airport very well while serving as guest speaker at the Export Trade Seminar sponsored by Congressman Mica.
President Dale showed the Board Members the Economic Developer of the Year Award given to the Authority by the Seminole County Chamber of Commerce. Board Member Donihi added the Authority had strong competition for this award.
President Dale discussed the FAC Conference held on Wednesday, February 8, 2006 in Tallahassee. Seven representatives of the Sanford Airport Authority visited the Florida Council Legislative Conference and had the opportunity of meeting with several legislative officials. Board Member Robertson (serving as Vice Chairman in the Conference) wanted to acknowledge the work done by Commissioner Randy Morris, who according to him represented the Airport extremely well. Board Member Donihi stated he was very impressed with the support received from the representatives and senators, and how the briefings were handled.
6. COUNSEL’S REPORT
No Counsel Report.
Earnest DeLoach introduced Scott Glass, partner in the Local Government Unit of the firm.
7. TBI REPORT
TBI President Larry Gouldthorpe reported on the following:
1) Bijoux Tener Store – New specialty retail outlet, almost identical to the store at Orlando International Airport (MCO). Being developed through Alpha retail, expected to open in May 2006.
2) Budweiser Tap House – Expected to open in May 2006 at the International Terminal.
3) Monthly Statistics for January 2006
International Flights (UK)
January 2005 – 32,000 passengers
January 2006 – 27,176 passengers
The months of January, February and March are expected to have less traffic. However, traffic started to decrease in November 2005, possibly due to the two previous active hurricane seasons. The decrease of traffic has impacted other airports as well, not only Orlando Sanford International. Traffic might decrease as much as 6% for the coming summer. Bird flu affecting other countries might redirect the traffic back to Orlando Sanford International Airport.
Domestic Flights
January 2005 – 28,000 passengers
January 2006 – 44,035 passengers
Combined traffic is up by 1% compared to previous year.
4) Vacation Express resumed services on Friday, February 10, 2006, three days a week.
5) Icelandair - Service to begin Sunday, March 26, 2006, first international schedule flights from Orlando Sanford International Airport. Ticket fares are available through the Icelandair website. A direct link can be found through the Orlando Sanford International Airport website (www.orlandosanfordairport.com).
6) Flyglobespan - Scheduled international carrier serving Glasgow will begin service Tuesday, June 6, 2006. Roughly 100,000 extra passengers are expected with the addition of Icelandair and Flyglobespan.
7) Allegiant Air - Under discussions with TBI, Inc. to add more cities.
8) Baggage area – Installation of larger capacity baggage delivery system at Customs (related to the FIS expansion.) Old parts would be saved and be used with other compatible baggage belts. It is expected the new equipment will operate approximately for 10 years.
8. LIAISON REPORTS
No Liaison Reports.
Mayor Linda Kuhn introduced Robert “Bob” Tunis, the new Economic Development Director for the City of Sanford.
9. CHAIRMAN’S REPORT
No Chairman’s Report.
10. CONSENT AGENDA
A. Consider approval of Lease No. 2006-01 with BAILEY CONSTRUCTION COMPANY, INC. for Building No. 132, located at 2805 Carrier Avenue (Office/Warehouse).
Staff recommends approval of Lease No. 2006-01 with BAILEY CONSTRUCTION COMPANY, INC. for Building No. 132, located at 2805 Carrier Avenue (Office/Warehouse). The lease term is for one (1) year and sixteen (16) days, commencing on January 16, 2006, and ending on January 31, 2007. The annual rate is $13,988.00; the monthly rate is $1,247.27, including taxes.
B. Consider approval of Addendum B to Lease No. 2004-06 with MICHAEL GILARDI for Building No. 424, located at 1600 Hangar Road (Corporate Hangar).
Staff recommends approval of Addendum B to Lease No. 2004-06 with MICHAEL GILARDI for Building No. 424, located at 1600 Hangar Road (Corporate Hangar). Addendum B extends the lease term for one (1) additional year, effective April 1, 2006. The annual rental rate is $33,075.00, an increase of $1,225.00; the monthly payment is $2,949.19, including taxes.
C. Consider approval of Addendum B to Lease No. 2004-01 with METALEX TECH, INC. for Building No. 515-5,6,7, located at 2824-2812 Mellonville Avenue (Office/Warehouse).
Staff recommends approval of Addendum B to Lease No. 2004-01 with METALEX TECH, INC. for Building No. 515-5,6,7, located at 2824-2812 Mellonville Avenue (Office/Warehouse). Addendum B extends the lease term for one (1) additional year, effective February 1, 2006.
D. Consider approval of Addendum C to Lease No. 2003-07 with WHISPER JET, INC. for Building No. 401-A, located at 1173 29TH Street (Warehouse).
Staff recommends approval of Addendum C to Lease No. 2003-07 with WHISPER JET, INC. for Building No. 401-A, located at 1173 29TH Street. (Warehouse). Addendum C extends the lease term for one (1) additional year, effective February 1, 2006, under the same terms and conditions.
E. Consider approval of Addendum E to Lease No. 2000-14 with WHISPER JET, INC. for Building No. 410, located at 1220 30TH Street (Office/Warehouse).
Staff recommends approval of Addendum E to Lease No. 2000-14 with WHISPER JET, INC. for Building No. 410, located at 1220 30TH Street (Office/Warehouse). Addendum E extends the lease term for one (1) additional year, effective February 1, 2006, under the same terms and conditions.
F. Consider authorization of execution of Lease No. 2005-17 with MIRO HOSPITALITY PROPERTIES, LLC for 5.72 acres of land on Airport Boulevard, immediately west of Don Knight Park at Lake Golden (hotel site).
Motion by Board Member Howell, seconded by Board Member Robertson, to remove Item F from Consent Agenda and move it to Discussion Agenda.
Motion passed.
G. Adoption of Resolution authorizing $5,000,000.00 line of credit from CNL Bank.
Staff requests adoption of Resolution 2006-01 authorizing $5,000,000.00 line of credit from CNL Bank to finance timing differences related to the retirement in 2008 of an FDOT loan that funded a portion of the construction costs of the Federal Inspections Building and the receipt of FDOT funds for the construction costs of a new roadway.
Attachment – Commitment Letter
H. Ratify approval and execution of Task Order No. 2005-02 – Professional Services for the Engineering Design and Related Work for a new High Intensity Runway Lighting System (HIRLS) for Runway 18-36 in the amount of $39,348.00.
The FAA has approved Task Order No. 2005-02 from AVCON, Inc. to provide all technical planning assistance, engineering design, specifications, quantity takeoffs and support services in connection with a new High Intensity Runway Lighting System (HIRLS) for Runway 18-36 in the amount of $39,348.00. Funding for the project is anticipated through 2006 Entitlement Funds via Force Account.
Staff recommends ratification of approval and execution of AVCON Task Order No. 2005-02 by Chairman Longstaff.
I. Consider approval of Task Order No. 2006-01 – Professional Services for Terminal Ramp Expansion and Related Work in the amount of $444,900.00, pending FAA approval.
AVCON, Inc. has submitted revised Task Order No. 2006-01 to provide all technical planning assistance, engineering design, specifications, quantity takeoffs, cost estimating and bidding services in connection with the construction of the Terminal Ramp Expansion and related work at the airport. The Task Order and Scope of Services have been forwarded to the FAA for approval. Funding for the project is anticipated through 2006 Entitlement Funds.
Staff recommends approval of AVCON Task Order No. 2006-01 and execution by Chairman Longstaff, contingent upon FAA approval.
Secretary/Treasurer Eckstein inquired how increases were determined. Diane Crews stated her goal was to maintain rates consistent throughout the Commerce Park, taking into account the condition of the buildings.
Motion by Board Member Robertson, seconded by Board Member Williams, to approve the Consent Agenda Items A through I, excluding F.