Minutes of the Recreation, Footpaths & Fountain Committee Meeting Held On

KINGSTEIGNTON TOWN COUNCIL

Minutes of the Recreation, Footpaths & Fountain Committee Meeting held on

Wednesday, 10 January 2018 at the Community Hall, Rydon Road, Kingsteignton at 7.25pm

Present: / Cllr Malcolm Stevenson
Cllr Ken Jones
Cllr John Green
Cllr Julie Scagell
Cllr Dave Rollason
Cllr Bill Thorne
Cllr Ron Peart
Cllr Beryl Austen / Chairman
Vice Chairman
Mayor (ex officio)
Deputy Mayor (ex officio)
In Attendance / Mrs Ashley Lamb
Mrs Shirley Simmons / Deputy Town Clerk
Admin Assistant
Item
(a) / Discussion and Decisions
(b)
RFF
001/18 / WELCOME AND APOLOGIES FOR ABSENCE
The Chairman opened the meeting at 1925. Apologies for absence were received from Cllr Rob Bovey (family commitments) and Cllr Lindsay Rose (family bereavement). It was unanimously resolved that apologies and reasons for absence be accepted and approved.
RFF
002/18 / DECLARATION OF INTERESTS - There were no declarations of interest.
RFF
003/18 / MINUTES OF THE LAST MEETING
It was unanimously resolved that the minutes of the Recreation, Footpaths and Fountains Committee Meeting that was held on 13 Dec 17, and approved by Full Council on Wednesday, 3 Jan 18, could be signed as a true and accurate record.
RFF
004/18 / CLIFFORD PARK UPDATE
Cllr Stevenson gave a FOCP update. Main points included an overview of:

Phase 1 – Funding package is nearly in place and will include enabling works and preparation, paths, CCTV, bandstand, schools planting area, adult Training area
Phase 2 – Children’s Play Area
Phase 3 – Skate Park & Running Track
Funding from District & County Councillors had been applied for to fund information and advertising noticeboards
A planning application for the Bandstand – professionally drawn up
Following the next meeting with Lorraine Montgomery, TDC Open Space/Recreation, a schedule of works will be distributed and fundraising draw down schedule will be distributed to all Committee members.
Cllr Stevenson stated that all past and future FOCP Minutes will be sent to the Clerk for further distribution as appropriate.

Resolved that a small Council scrutiny committee should be set up to liaise with the FOCP so that the Council has full visibility of this major project. Committee should include Cllrs Peart, Rollason, Thorne and the Clerk (or nominated administrator).
RFF
005/18 / OAKFORD LAWN UPDATE
Councillors considered the 3 quotations for the Oakford Lawns Security Fencing.
Resolved that the Admin Assistant should ask each supplier to re-work their quotations using 1.2-metre-high Palisade style railings with a rounded top, with a 75mm centred gap between bars, galvanised, scarified or dipped and painted.
Resolved that the revised quotations should be considered at the next RFF Committee Meeting.
RFF
006/18 / FOUNTAIN UPDATE
Resolved to defer the update to the next meeting and following the discussions at the next TCEP Meeting
RFF
007/18 / FOOTPATHS UPDATE
There was no specific Footpaths update
RFF
008/18 / GARDEN, CRAFT & HOBBY FAYRE
Next meeting will take place on Tuesday, 16 Jan 18 at 7pm in the Rydon Room.
Resolved that Mr Stacey should provide the Council Office with a full list of Committee Members and their email and telephone contact details.
RFF
009/18 / CHRISTMAS LIGHTS
Councillors discussed the provision of 2018 Christmas lighting on the Tree at the Junction of Greenhill Way with the B3195 (near Next), on a Christmas Tree at the Fountain and on the Christmas Tree at Community Hall.
Resolved that the Clerk should ascertain who owns the land and tree at Greenhill Way so that permission to light the tree could be sought.
Resolved that Cllr Stevenson would investigate the cost of festoon lighting cable being supplied and installed by a lighting contractor
Resolved that the upgrade of the uplighters on the Community Hall Tree should be added to the agenda for the next meeting. It was felt that the current uplighters were not big enough.
RFF
010/18 / ROUNDABOUT SPONSORSHIP
A telephone call had been received from a local company who would like to sponsor a roundabout in the Town.
Resolved that the Admin Assistant should confirm if the company would be interested in sponsoring the Five Lanes Roundabout and what exactly would they like do or provide.
Resolved that the Admin Assistant should confirm if Speedwell Online still wish to continue with their sponsorship.
Resolved that the Clerk should consider formulating some sponsorship guidelines giving signage dimensions, length of sponsorship and responsibilities.
Resolved that a discussion about some form of “Welcome to Kingsteignton” signage on the bridge over the B3195 when approaching from the Eagle Farm Junction should be added to the agenda for the next meeting.
RFF
011/18 / BILLS FOR PAYMENT
Resolved: That the following invoice could be paid:
£99.90 + VAT Bayside Signs & Display for 10 x A4 Aluminium Signs (8 x No Dogs & 2 x No Alcohol)
RFF
012/18 / CORRESPONDENCE
Devon Association of Local Councils had requested nominations for places at the Royal Garden Party scheduled to take place on 5 Jun 18. Nominations should be submitted by 31 Jan 18 with successful nominees being notified shortly thereafter.
Resolved that provided they met the criteria Cllr Austen and Cllr Scagell should be nominated.
RFF
013/18 / DATE OF NEXT MEETING – Recreation Footpaths and Fountain Meeting, Wednesday, 14 February 2018 at 7pm

The Chairman closed the meeting at 8.30pm

Signed: / Dated:

Recreation, Footpaths & Fountains - 10 Jan 181