MAXSTOKE PARISH COUNCIL
Mr John Poole Ersthaus,
Clerk to the Council Atherstone Road,
Tel 01675 481427 Over Whitacre. B46 2LP
Mobile 07745249613 email
MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY27th APRIL 2017 FOLLOWING THE AGM IN THE VILLAGE HALL
1. Present: Councillors J Cooper Public P Burgess
R Green
L Jones
R Fetherston-Dilke
Clerk J Poole
2.Apologies:Cllr C Page and P Mcneil new chairman of the village hall.
- Declaration of pecuniary and non-pecuniary interest:None
- To Elect a Chairman:
The clerk took the chair and asked for nominations for the Chairman, Cllr L Jones proposed Cllr R Fetherston-Dilke, Cllr R Green seconded the motion and the council unanimously agreed.Cllr R Fetherston-Dilke then took the chair.
- To elect a Vice Chairman:
Cllr R Greenproposed Cllr C Page as Vice Chairman Cllr L Jones seconded the motion and the council unanimously agreed, Declaration of Acceptance of Office was signed.
6. Minutes of the meeting held on Wednesday 25th January 2017:
Having been circulated it was proposed by Cllr R Green and secondedby Cllr L
Jones and unanimously resolved that the minutes of the meeting are atrue
record of the meeting and the Chairman signed the document.
7. Matters arising from the previous minutes:None
8. Police Report:None
9. Correspondence:
The correspondence, issued on a separate sheet, was discussed and minuted below or elsewhere, distributed or put on the Notice Board.
- Air Ambulance thank you letter.
- WALC- Subscriptions renewal, council agreed see finance.
- NWBC- Bylaws notification, distributed.
- Wildlife Trust survey.
- NWBC- Polesworth N/plan, distributed.
- Maxstoke Messenger thank you email.
10. Planning:
One planning application for Maxstoke for weeks 03 to 15.
PAP/2017/0149- Church Farm Cottages, demolition of concrete garage and
erection of brick/tile garage. The council had no objections or comments.
11. Garden Contract:
Cllr R Fetherston-Dilke reported that planting will be complete before the next
council meeting.
12. Patient Participation Group:
Cllr L Jones reported a meeting was held recently and will be every 6 months.
The scrolling patient information screen has been refused due to costs, the tannoy
system will however be improved.
The government inspection report for the practise was “Good”.
Health Checks are available for people over 70 years.
Two receptionists are now on duty from 8.00 am.
13. Maxstoke Village Hall:
Paul Burgess reported that future bookings are up on last year, the pub nights will
continue but the Live & Local will be curtailed due to increase costs and reduced
acts variety. The live band event with local participation was a great success.
Although everything is in place to start the new extension, obtaining a funding
source has become a problem which is under investigation.
The work on the car park drainage soakaway is about to start very soon, which
will involve 4 inch plastic drainage around the perimeter and diagonally at a cost
of £5200 plus VAT.
14. MaxstokeChurch.
Nothing to report, the Maxstoke Messenger will provide event information.
15. AOB.
None.
16. Finance:
(a) The clerk presented the Balance sheet and Cllr R Green proposed that the
document is accepted and Cllr J Cooper seconded the motion and the council
all agreed.
(b) The clerk presented the Receipts/Payments book and The Annual Return for
the year ending 31st March 2017, the council studied the documents.
The Annual Governance Statementwas proposed by Cllr R Fetherston-Dilke,
seconded by Cllr R Green and unanimously accepted, the chair signed.
The Accounting Statement was proposed by Cllr L Jones, seconded by Cllr J
Cooper and unanimously accepted, the chair signed.
.
(c) The following cheque was raised and signed:
WALC Subscriptions Ch No 100142 £95.26
Clerk Salary Ch No 100143 £200
HMRC Tax Ch No 100144 £50
17. Date of next meeting will be on Wednesday 26thJuly 2017at 7.30pm in
the village hall, to be confirmed.
18. Close of the meeting: The meeting closed at 8.45 p.m.
Signed…………………………………….
Date………………………………………