ROGIET COMMUNITY COUNCIL

11 Cwrt Morgan, Caerwent, Caldicot, Mons. NP26 5QZ. Tel: 01291 422089

Minutes of the Meeting of the Community Council held on Monday 8th July 2013 which commenced at 6.45pm.in the Village Sports Hall.

Public Forum

Four members of the public indicated they wished to speak

Heather Gauler referred to an earlier request and asked for copies of Judith Pugh’s final Allotment and Activity Reports. These reports to be forwarded to her. She also referred to the removal of the water butts on the allotments and asked who had carried out the work and at what cost. This information was detailed under finance in the minutes of 10th June 2013.

Mike Bradley stated his concern at the level of performance of the Community Council and considered there were issues of maladministration and was not happy that £60.00 had been spent on the removal of the water butts. He requested copies of the minutes of 12 June 2013. He also raised the issue of a derogatory article in the Severnside Labour News concerning RCC.

Bob Cypher asked when will RCC start having Village Sports Hall Committee Meetings, who will be represented on them, and requested that this be proposed.

Purnell Tyrrell – Security Fence Key - informed CC that the work to the rear of his house was still on-going, apologised for the delay and asked to whom he should give the key on completion. Informed he could hand the key to Cllr S Oliver and sign for its return.

Closure of part of the footpath on the Playing Fields was again raised.

04/2450 Present

Chairman - Cllr Mrs H Bennett

Vice Chairman - Cllr Mrs L Guppy

Community Councillors - Mrs S Oliver, Mrs K Mills, & D Snell (arrived 8.30.pm)

Clerk - Mrs M Williams

Members of the public also attended :-

Mr M Bradley Mrs P Caines Mr T Chappell

Mr B Cypher Mr P Tyrrell Mr J Williams

04/2451 Apologies

Cllr R Stallard

Cllr D Snell – would arrive late

04/2452 Declaration of Interest

Cllr Mrs H Bennett - Rogiet Primary School/ Windmill Post

Cllr Mrs L Guppy - Rogiet School/STAG/I’m Bored Club

Cllrs Mrs S Oliver - I’m Bored Club

04/2453 Chairman’s Announcements

Chairman referred to her report and mentioned that complaints had been received about the flowers dying on the newly planted roundabout in Station Road. Water troughs issue on-going – Clerk to obtain contact details from Cllr Oliver regarding planting of troughs.

04/2454 Minutes

It was resolved that the Chairman be authorised to sign the minutes of the monthly meeting held on 10th June 2013 as true and correct record of the meeting.

04/2455 Financial Matters and Schedule of Accounts

The circulated Schedule of Accounts and Financial Matters dated 8th July 2013, were approved and signed by the Chairman, as a true and correct record.

04/2456 To receive Reports

Chairman’s report received.

No report received from the County Councillor.

Clerk’s report received.

School Governor’s report received.

No report received from the Village Sports Hall Management Committee but it should be noted that the 2 existing Committee Members together with the new elected Member are in place as an interim measure until September, when the full complement of councillors will be established.

However the issue of VSH recycling was raised. Following discussion it was agreed that Cllr K Mills would obtain the necessary bags from MCC and deliver same to Cllr S Oliver.

Police Report – no report was received but RCC have since been informed that Sgt Roland Giles and PCSO Sam Davies have moved from Caldicot The new Sgt is Phillip Purcell and PCSO Matthew Brustad has been joined by Geraint Reynolds. (Clerk received an email).

04/2457 To appraise MUGA – maintenance issues

Cllr Snell had obtained quotes for the work required on the MUGA. Following discussion it became apparent that in the first instance a specification should be drawn up, thus ensuring the basis for all quotes was for the same. Clerk to draw up specification. In all probability tennis nets would not be required but a tension device would be. It was also clear that a full restoration could not be undertaken at this stage due to costs, funding would only allow for re-surfacing.

04/2458 To consider Network Rail Proposal –STJ

Project on-going, meeting taking place in Cardiff.

Footpath - Query raised regarding the cutting of the grass verges of the footpath between Caldicot and STJ. Which had become very overgrown. Clerk to investigate. Suggest matter be broached with Emma Evans of Network Rail.

Car Park Barrier - Wentloog Drainage Board had gained access to carry out drainage work. It should be noted that they have right of legal access for such work. Sign needed informing people who to contact to remove barrier. Suggested laminated card stating key holder – item to be placed on September agenda.

04/2459 To receive up-date on Temporary Car Park on Countryside Park

Matter deferred until next meeting. Councillor concerned on holiday.

04/2460 To receive up-date on Flooding on the Allotments and Playing Fields

No further up-date available other than Wentloog Drainage Board still leading matters.

04/2461 To consider Dog Fouling issues

Severn-side Area Committee establishing Working Group on the subject of dog fouling and littering. Town and Community Councils in the S/S area to be invited to attend the first meeting. Cllr H Bennett to attend. Cllr R Stallard to oversee doggy bins and check on new refuse bins.

04/2462 To receive notice of SEE proposed new gas fired Power Station – Seabank 3

Off Severn Road, Severnside, near Bristol

Members to email Clerk with their comments in order that a response may be sent.

04/2463 Correspondence

Email received with reference to right of way running down the east side of the allotment area from the pavilion to the train station car park. The existence of a definitive public footpath was confirmed, which had been well used, however the situation appears unclear since the swings were moved. Agreed matter needs to be investigated and placed on the Agenda in the autumn.

nours

04/2464 Planning Applications/Permission

Wind Turbines Planning Application – Local Member stated two Community Councils not objecting, MCC recommending refusal, however report had been pulled. Need to ascertain when application will come before MCC Planning Committee to ensure representation by RCC and an application made to speak. Chairman and Clerk to progress the matter. Councillors to contact the Clerk making their views known in order that a report can be prepared for submission at the Planning Meeting.

04/2465 Confirm Date of next Meeting

It was confirmed that the next monthly meeting of the Community Council would take place on Monday 9th September commencing at the earlier time of 6.00pm. Rogiet in Bloom presentations to take place first followed by light refreshments. 6.45pm new Councillors will be welcomed, 7.00pm. Public Forum, 7.15pm meeting to commence. Meeting closed at 8.47.p.m.

Signed: ______

Dated: ______

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