Minutes of the Meeting of the Annual General Meeting of the Gallipoli Memorial Club

MINUTES OF THE MEETING OF THE ANNUAL GENERAL MEETING OF THE GALLIPOLI MEMORIAL CLUB

HELD ON WEDNESAY 29TH APRIL, 2015 AT LEVEL 2, 12-14 LOFTUS STREET, SYDNEY

COMMENCING AT 11.45AM

ATTENDEES:21 As per attendance book

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1.Welcome

Mr Stephen Ware formally declared the meeting open at 11.45am and Mr Andrew Condon asked all members to be upstanding whilst the ode was read.

2.Apologies

Apologies were received from Mr Andrew Houlihan, Mr John Robertson, Major General Arthur Fittock, Mr John Cook and Mr David Ford.

3.Confirmation of Minutes of previous AGM

The Minutes of the Meeting held on 30th April 2014 were tabled. It was moved that:-

“The Minutes of the Meeting of the previous AGM held at 12 Loftus Street, Sydney on Tuesday 30th April, 2014 be confirmed as a true and correct record.”

MOVEDMr Glenn Tetley

SECONDEDMr Ted Codd

CARRIED

4.Business Arising

It was noted there was no business arising from the Minutes.

5.Directors’ Report and Audited Financial Statement

It was moved:-

“That the Financial Statements and Directors’ Reports for the year ending 31st December 2014, as circularised, be adopted.”

MOVEDMr John Brogan

SECONDEDMr Paul Houlihan

CARRIED

6.Declaration of Election of Directors

Mr David Scott, the Club’s Returning Officer, advised that the following directors had been elected:-

Mr Stephen Ware President

Mr Ted CoddVice President

Mr David FordVice President

Mr John Brogan Director

Mr Scott Heathwood Director

Mr Andrew Condon Director

Mr John Robertson Director

Mr Glenn TetleyDirector

It was moved:-

“That the Returning Officer’s Report be accepted.”

MOVEDMr Ted Codd

SECONDEDMr Paul Houlihan

CARRIED

7.Ordinary Resolution Relating to the Payment of Directors

It was moved:-

“To consider and if thought fit pass the following resolution as an ordinary resolution:

“That pursuant to Section 10(1)(i) of the Registered Clubs Act 1996 (as amended), to consider and if thought pass the following resolution as an Ordinary Resolution:

a.The members hereby approve and agree to expenditure by the Club of the reasonable costs of the Directors whilst representing the Club to be borne by the Club, including out-of-pocket expenses for the following activities:

(i) The reasonable cost of a meal and beverage for each director immediately before or immediately after a Board or Committee meeting on the day of that meeting;

(ii) Reasonable expenses incurred by directors in travelling to and from directors meetings or other duly constituted committee meetings as approved by the Board from time to time on the production of invoices, receipts or other proper documentary evidence of such expenditure;

(iii) Reasonable expenses incurred by the directors in relation to such other duties including entertainment of special guests, whether they be a member of the Club or not, to the Club and other promotional activities performed by directors which activities and the expenses there from are approved by the Board before payment is made on production of receipts, invoices or other proper documentary evidence of such expenditure;

(iv) As Directors may be required to attend ClubsNSW and other educational industry meetings or business related conferences the costs associated with courses relating to:

(a) Directors' responsibilities

(b) Best Club Management Practices

(e) Responsible Gaming Practices.

b. The expenses associated with travel to and accommodation of directors associated with the annual Gallipoli Art Prize and Canakkale Art Prize competitions including expenses associated with the requirement that the club be represented at the

NB:The members acknowledge that the benefits referred to above are not available to members generally but only for those who are directors of the Club as a reimbursement of out-of-pocket expenses in accordance with Clause 4 of the Club’s Constitution.”

MOVEDMr John Brogan

SECONDEDMr Paul Houlihan

CARRIED

8.General Business

It was noted that there was no other business arising or had been given notice as per the Constitution. There were no questions from members to directors.

11.Close of Meeting

There being no further business, Mr Stephen Ware declared the meeting closed at 11.54am

Gallipoli Memorial Club AGM – Wednesday 29th April , 2015 – Minutes Page 1