DRAFT MINUTES of the MEETING of SILKSTONE PLAYING FIELDS COMMITTEE held on Monday
27 April 2015 at 7pm.

PRESENT: Chairman: R Leech (Silkstone PC)

K Taylor (SUCC), S Fletcher (SUJFC u 11’s and Silkstone PC) and A Horsfield (SUFC)


14-42 APOLOGIES

RESOLVED to note apologies from Cllr Stier, T Clegg and J Whitmore of SUCC. Apologies were also received from the Oxspring football team and the Parish Clerk

14-43 DECLARATIONS OF INTEREST – None

14-44 MINUTES

RESOLVED to approve the minutes of the last meeting held on 9 March 15 as a true and accurate record. The minutes were signed by Cllr Leech.

14-45 RECREATION GROUND & GROUNDSMAN

Cricket
RESOLVED to note that Silkstone Parish Council will act as lead applicant in any grant applications to fund fixed assets on the recreation ground. Currently a grant application is submitted to Sport England for drainage of the cricket outfield. In order to strengthen the bid into a multi-sport application the football field drainage was also included. All agreed that the cricket outfield drainage is a priority. If the grant application is unsuccessful consideration will be given by this committee on how to fund the required drainage works to improve the outfield. A further update from Sports England is awaited.

RESOLVED to note that the cricket club have been successful in a grant application for covers, mobile net and bowling machine. RL raised a concern about grass cutting around and under the covers and sight screen. The handyman and grounds man have to move these items to enable them to cut.

RESOLVED that the Clerk will ask the grounds man and SUCC to confer to arrange which wicket will be prepared that week to enable the covers to be placed correctly.

Football

RESOLVED that the football teams will play the last game of the season on Wednesday 29th April. Clerk will speak to the CW to arrange the removal of the football posts.

RESOLVED that the Clerk will liaise with the grounds man to arrange the end of season work to the football field. End of season renovations to be completed during May. The grounds man will be asked to quote two options as the sport England drainage grant may or may not be approved.

RESOLVED that AH and SF will arrange a meeting with MB to discuss the placing of the junior pitch for next season. The junior teams requires a larger pitch for next season

14-46 PAVILION

·  Pavilion football changing room 1 water ingress

RESOLVED to note that the painter has to finish the work in the Pavilion to the satisfaction of the PC. The Clerk will advise everyone when the flooring contractor will be reinstating the floors.

·  Health & Safety
Nothing to report.

14-47 PAVILION /RECREATION GROUND BOOKINGS/HIRE

RESOLVED that AH will arrange a meeting with the Police, the Co-op and the Parish Council to discuss Rock in the Rec.

14-48 ACCOUNTS

·  Budget monitor to 31 March 15

RESOLVED to note the receipts and payments and Budget Monitor up to 31 March 15

14-49 CORRESPONDENCE


14-50 ANY OTHER PAVILION OR PLAYING FIELDS BUSINESS

RESOLVED that the Clerk will inform all team managers that all rubbish must be removed when they leave the building and not left behind.

RESOLVED that the Clerk will email again SUCC to inform them of PC meeting dates at the pavillon. This evening the MPR was being used by the cricket team when the committee meeting was in session.

RESOLVED that the clerk will issue invoices to the football clubs at the start of the next season.

RESOLVED that AH will email the Clerk to ask about storing the football equipment in the changing rooms.

RESOLVED to note that a Penistone football team may be interested in playing here next season. Steve Fletcher will discuss with them and report back to the next meeting.

14-51 DATE OF NEXT MEETING : Monday 8 June 15 at 7pm at the Sports Pavilion.

Signed by the Chairman


The Chairman closed the meeting at 7.52 pm

SPFC Minutes 9 March 15