MINUTES OF THE MEETING OF LADOCK PARISH COUNCIL – 11 SEPTEMBER 2017

Following the notice the Meeting of Ladock Parish Council was held on Monday 1 September 2017 at Ladock School commencing at 7.30pm.

PRESENT

Cllrs Hartley (Chairman), Barker, Dodwell, Hoskin, Howes, Jones, Robinson, Taylor and Thomas. Also present were CCllr Eathorne-Gibbons, the Clerk and 14 members of the public.

APOLOGIES

Apologies were received and accepted from Cllr Butler.

MEMBERS DECLARATIONS

Disclosable pecuniary interestNone declared

Non-registerable interestsCllr Thomas in item 16

Cllr Taylor in item 16

Declarations of giftsNone declared

Applications for dispensationsNone received

ADJOURNMENT FOR MEMBERS OF THE PUBLIC TO SPEAK

Four members of the public spoke on items 5 and 18.

REPORTS

1 CORNWALL COUNCILLOR. Gave update on involvement with:- a) CC budgets including lack of savings in health and social care, b) Corserve/Cormac, and c) Langarth proposals.

2 COMMUNITY CHEST AND CROWDFUNDING. CCllr advised of his community chest funds. Chairman advised of possibility of crowdfunding.

APPROVAL OF MINUTES

3 FULL COUNCIL MEETING OF 10 JULY 2017. Proposed by Cllr Barker, seconded by Cllr Thomas that the minutes be signed as a true copy. Approved and signed by the Chairman.

4 MINUTES OF PLANNING MEETING HELD ON 7 AUGUST 2017. Following a minor amendment it was proposed by Cllr Barker seconded by Cllr Hartleythat the minutes be signed as a true copy. Majority approed, then amended and signed by Chairman.

PLANNING

5 PA17/07067. LAND NORTH OF 11 PARCANDOWR. Applicant: Mr & Mrs K George. Proposal: dwelling. Proposed by Cllr Barker, seconded by Cllr Howes to object under NPPF 8.69, healthy communities. All in favour. OBJECT

6 PA17/06523. 1 MENNA, GRAMPOUND ROAD. Applicant: Miss Talbot. Proposal: demolition of store and erection of side extension to dwelling. Proposed by Cllr Howes, seconded by Cllr Taylor to support the application. All in favour. SUPPORT

7 UPDATE ON PA17/06575. 7 KENDALL GREEN, LADOCK, TR2 4NG. Cllrs decided it did not warrant holding additional planning meeting to consider non material amendment. NOTED

8.1 PA17/04043. BAT LODGE. 5 day protocol. Proposed by Cllr Barker, seconded by Cllr Taylor to request application go before planning committee . Majority in favour. CCllr will support PC’s request. RESOLVED

8.2 PA17/01277. TRETHURFFE. 5 day protocol. Proposed by Cllr Thomas, seconded by Cllr Barker to request application goes before planning committee due to 1) road safety and 2) open spaces (NPPF 4.32 and PPS 3). All in favour. CCllr will support PC’s request. RESOLVED

MATTERS FOR CONSIDERATION

9 APPROVAL OF REVISED:-

9.1 STANDING ORDERS. Proposed by Cllr Barker, seconded by Cllr Taylor that 11.5 to read ‘All councillors shall undertake training in the code of conduct…’. OPPOSED

Proposed by Cllr Hartley, seconded by Cllr Dodwell at 11.5 to read ‘All councillors should undertake training in the code of conduct …’. APPROVED

Proposed by Cllr Hartley, seconded by Cllr Barker that 10.2 have ‘in accordance with 8 above’ deleted. APPROVED

Proposed by Cllr Hartley, seconded by Cllr Barker that revised standing orders beadopted.APPROVED

9.2 FINANCIAL REGULATIONS. Proposed by Cllr Barker, seconded by Cllr Jones that the revised financial regulations be adopted. APPROVED

9.3 RISK ASSESSMENT POLICY. Proposed by Cllr Howes, seconded by Cllr Hartley that the revised risk assessment policy be adopted. APPROVED

9.4 INTERNAL CONTROLS. Proposed by Cllr Thomas, seconded by Cllr Hoskin that the revised internal controls be adopted. APPROVED

10 DATA PROTECTION/FREEDOM OF INFORMATION. Cllrs were reminded not to hold any documents with personal information. NOTED

11 UPDATE ON CLEARANCE OF CHURCH HILL/LADOCK SCHOOL AND NEW WASTE BIN. Councillors and clerk had assisted school clear area. Clerk had arranged for bin near school car park. Clerk has asked Glebe to arrange for beech hedge obstruction visibility at bottom of Church Hill to be cut.

RESOLVED

12 UPDATE ON FOOTPATH 310/5/1 (NANSOUGH MILL TO TREGEAR) AND 310/10/1 (KENDALL GREEN TO LADOCK WOODS). Contractor has now cut 310/5/1 and will do second cut at 310/10/1 shortly. Overgrown hedge can be reported on CC site. RESOLVED

13 PROPOSAL TO CUT GRASS O LAND NEAR BISSICK BRIDGE. Area has already been cut.RESOLVED

14 UPDATE ON WEED CLEARANCE ON HIGHWAYS IN LADOCK AND GRAMPOUND ROAD. Proposed by Cllr Robison, seconded by Cllr Howes for Cllr Robinson to proceed with obtaining quotes for mechanical weed clearance asap. Figures to be circulated and approved via email. APPROVED

15 INVITATION TO COUNCILLORS TO VIEW BEAVER PROJECT ON 12 SEPTEMBER. Cllr invited to visit Woodland Valley to view beaver project. NOTED

16 MAINTENANCE OF HUT BY LADOCK PLAYERS. Ladock Players to mend base, replace panels and rafters and paint shed before year end, under terms of their lease. RESOLVED

17 COMMUNITY BENEFITS

17.1 UPDATE ON PURCHASE OF LAND FOR BRIDLEWAY. Cheque to be drawn to proceed with purchase of land near Grampound Road. Clerk to send cheque and completed transfer document to solicitors. Cllr Jones to obtain quotes for fencing. ONGOING

17.2 UPDATE ON LADOCK ROAD SCHEME. CCllr Eathorne-Gibbons to advise when Cormac’s terms of reference have been amended, to arrange meeting with Highways sub-committee. Cormac’s Morwenna Macdonaldto also be invited to attend. ONGOING

17.3 UPDATE ON GRAMPOUND ROAD HIGHWAYS FEASIBILITY. Proposed by Cllr Hartley, seconded by Cllr Jones for Cllr Dodwell to arrange public consultation at PC’s expense. APPROVED

18 UPDATE ON PA13/02134, TRETHURFFE ACCESS AND TRAFFIC. See item 8.2 above.

FINANCE

19 APPROVAL OF PAYMENTS. Proposed by Cllr Howes, seconded by Cllr Barker, that the following cheques totalling £4494.35, be approved. Agreed and signed by Cllrs Hartley and Jones.

000854A LuteyClerk’s salary

000855HM Revenue & CustomsPAYE

000856A LuteyClerk’s expenses and mileage

000017Thurstan Hoskin SolicitorsCommunity Benefit – land for bridleway

CORRESPONDENCE

20 CORNWALL COUNCIL. Proposed road closures. (circulated)NOTED

21 CALC. ‘Project Griffin’ coungter terrorism initiative. (circulated)NOTED

22 CALC. Waste collection inquiry. (circulated)NOTED

23 MRS F TRUSCOTT. History of land near Bissick Bridge. (circulated)NOTED

24 CCFF. Thank you.NOTED

25 MR C BARENDT. Traffic calming suggestions for Ladock (circulated) Cllr Dodwell has forwarded to CC’s Viv Bidgood. NOTED

26 SPECTRUM. Paint Cornwall Different. (circulated)NOTED

27 NORTH COAST CLUSTER GROUP. Public footpaths and street maintenance grants. (circulated)

NOTED

28 CORNWALL COUNCIL. Additional code of conduct dates. (circulated)NOTED

29 MR C BARENDT. Traffic management plan for PA13/01234, Trethurffe. (circulated)NOTED

30 No further correspondence received.

There being no further business, the meeting closed at 9.33pm.