Regular Board Meeting Minutes March 14, 2017
1
MINUTES OF THE LINCOLNWAY SPECIAL RECREATION ASSOCIATION REGULAR
BOARD MEETING HELD ON MARCH 14, 2017 AT 9:30 A.M. AT THE LINCOLN WAY SPECIAL RECREATION CENTER, 1900 HEATHER GLEN DRIVE, NEW LENOX, ILLINOIS.
General Functions
Call to Order: Vice President Hassett called the meeting to order at 9:40 a.m.
Pledge of Allegiance: All present recited the Pledge of Allegiance.
Roll Call: Roll was taken and those present were:
Gina Hassett, Executive Director, Frankfort Park District
Jennifer Swanson, Manager, Peotone Park District
Mike Selep, Executive Director, Mokena Park District
Jacque Tuma, New Lenox Community Park District
Absent: Greg Lewis, Executive Director, New Lenox Community Park
District
Renee Chavez, Executive Director, Wilmington Island Park District
Julie Popp, Executive Director, Manhattan Park District
Others present were: Keith Wallace, Executive Director; Abby Billips, Supt. of Recreation; Keith Lightfoot, Facility Foreman; Attorney Matthew N. Lulich.
Treasurer's Report Commissioner Hassett asked for a motion to approve the February 14, 2017 Treasurers Report. Keith Wallace highlighted several areas of the report and noted that all moneys from the participating districts had been received.
Jacque Tuma made a motion to approve the February 14, 2017 Treasurer’s Report as presented. Commissioner Selep seconded the motion.
Ayes: (4) Tuma, Swanson, Selep, Hassett
Nays: (0)
Abstain:(0)
Absent: (2) Popp, Chavez
Motion Carried
Payment of Bills Commissioner Hassett asked for a motion to approve the Payment of the Bills.
Commissioner Selep made a motion to approve the payment of the bills as presented and Commissioner Swanson seconded the motion.
Ayes: (4) Swanson, Selep, Tuma, Hassett
Nays: (0)
Abstain:(0)
Absent: (2) Popp, Chavez
Motion Carried
Special Guests: None
Communications: None
Consent Agenda Approval of the Minutes. Commissioner Hassett asked for a motion to approve the Minutes of February 14, 2017 as presented.
Commissioner Selep so moved and Jacque Tuma seconded the motion.
Ayes: (4) Hassett, Swanson, Tuma, Selep
Nays: (0)
Abstain:(0)
Absent: (2) Popp, Chavez
Motion Carried
Staff & Committee Reports
DIRECTOR’s
REPORT
Sensory Room Attachments to Keith’s report showed design options. Discussion on its use was held.
Facility The Road Project Pre-Construction meeting is scheduled for March 22nd.
$10,000 has been raised for the Sensory Room. Flag House, designer, and United Architects will be getting together soon to come up with the final plan.
Foundation The LWSRF is getting ready for the annual Bunny Breakfast on April 15.
Donations/Fund- The Heather Glen subdivision donated and IPad and $200 to purchase APPS.
SRA Directors meeting was held on February and discussed Versed (Intranasal Midazolam). They also discussed the elimination of Special Olympics figure skating; and the offerings of Adapted Sports by each association.
Moody Rating Moody’s Investors Service has upgraded the rating on Lincolnway Special Recreation Assciation, IL’s general limited tax (GOLT) Debt Certificates, Series 2013A to A2 from A3.
Upcoming meetings
and Events April 15th LWSRF Bunny Breakfast
May 20th Staff Wheelchair Softball play day
June 22nd Rep Deluca Wheelchair basketball game
July 18th LWSRA family day at Jackhammers game
SUPERINTEN-
DENT RECREA-
TION REPORT
Special Olympics Spring sports are starting their programs.
Track & Field Practice began on March 13th and is held at L-W East. There are 26 participants registered. The team will participate in the Special Olympics Illinois Area 7 Spring Games on May 6th.
Wheelchair
Basketball The season is wrapping up and teams traveled to Milwaukee, WI and Fort Wayne, IN recently for tournaments. The women’s team is headed to Dallas, TX. All three divisions will go to Nationals in Louisville, KY at the end of March.
Titans The art program is completed and participants’ art work has been displayed in the building. The next program being offered is an 8 week music program beginning April 2nd.
Youth The Drama Kings and Queens program has 26 participants enrolled. On April 21st & 22nd they will present their show.
Technology Proven Business Systems installed our new printer to replace the Ricoh and Impact.
Office Email The transition to Office 365 is complete and office personnel have been trained.
MARKETING/
FUNDRAISING Keith highlighted Karyn’s report.
PE Takeovers The staff has conducted numerous PE Takeovers recently. They put LWSRA in the spotlight and garner donations.
Teacher Institute LWSRA was asked by School District 157c to host a disability PE Teached training program which was held on February 17th.
Donations and
Fundraisers Mokena Women’s Club donated $500 at their meeting on February 13th.
LWSRA Jumpfest raised $1,760.50 on February 25th.
Mokena Citizens in Action donated LWSRA $3,525 at the LW East basketball game on February 2nd.
Meetings On February 22nd a speaker addressed Supplemental Security Income benefits for those with disabilities at the LWSRA Parent Support Group.
TRANSPORTA-
TION
Buses All buses are up and running. Repairs and maintenance was done on Buses 1, 3, 4 and the Mini Van.
Maintenance
Monthly All buses are up to date on safety inspections.
Facility
Annual Preventive maintenance and inspections were done on the Sprinkler System and Back Flow.
Gym The floor resurfacing is scheduled for August 16th thru 18th. The roof has some missing shingles due to the heavy winds that we experienced recently. Keith is monitoring the situation closely to make sure there are no leaks.
Classroom/Lobby
& Bathrooms A plan to repaint the classrooms, lobby, hallway, kitchen and bathrooms is being put in place.
Finance/Personnel None
Facilities Planning None
Attorney None
Old Business
A. Kevin Nugent Proposal had an oversight on the square footage resulting in a higher cost. A change order will be processed to have Iroquois Paving do the concrete per their original proposal. No action is required at this time.
B. Iroquois Paving Contract – Change Order for additional Concrete Work. The contract needs to be signed before any other action can take place.
C. J&A and Helsel Jepperson - The J&A proposal for the pole lighting did not include the pole. Helsel-Jepperson has submitted a proposal for $1,129. No action is required.
New Business
A. IAPD Legislative Conference Travel – Executive Director submitted a request for travel on April 30 through May 3rd. Commissioner Hassett asked for a motion to approve the travel request for Keith Wallace to attend the IAPD Legislative Conference.
Jacque Tuma so moved and Commissioner Selep seconded the motion.
Ayes: (4) Hassett, Swanson, Tuma, Selep
Nays: (0)
Abstain:(0)
Absent: (2) Popp, Chavez
Motion Carried
Questions and Comments from the floor
None
Director/Commissioner Comments
Commissioner Hassett said she will be out of town for the Bunny Breakfast and wished much success for the event.
Commissioner Swanson told the staff that they were doing a great job. She will attend the Staff Wheelchair Softball play day.
Adjournment
Commissioner Hassett asked for a motion to adjourn the Regular Meeting.
Commissioner Swanson so moved and Jacque Tuma seconded the motion. Upon a voice vote, all voted Aye. The meeting adjourned at 10:08 a.m.
Respectfully submitted by:
Mary T. Strand, Recording Secretary