Minutes of RSCDS Falkirk Branch Annual General Meeting at 7.00pm on Wednesday 19th June 2013, in Polmont Old Parish Church Hall.
Attendees: 27 Members in attendance.
Apologies: Anne Robertson, Neil and Pam McNelis, Mary Munro(her son ‘phoned), Linda Montgomery(would like to express her thanks to all of those who contribute to make the dancing class on Tuesday evenings at Laurieston such an enjoyable event. She’s already looking forward to the start of the next term!), Anna Marshall, Irene Barr, Sheila Marshall, Norma Rice, Eleanor Lowe, Myra Smith, Gillin Anderson, Annette Nilsen, Eleanor Dorn, Sandra Gow, Boston Glegg, Margaret Tomney, Dorothy George, Gina Scaife and Joyce Thomson.
Minutes of the last Annual General Meeting: Read by Secretary.
Proposed by: Iris MacPherson
Seconded by: Margaret Dunne
Matters arising: None.
Chairman’s report: Margie Stevenson thanked the Committee for their various contributions and hard work over the session, the work load was successfully spread around the whole Committee. Awareness of SCD has been raised in many ways including the Talk of the Town competition where one of the two teams was good enough to win £100. A SCD Demonstration Team performed in Polmont Church Hall with ~20 members taking part. We gained 15 new members via the beginners’ six free lessons which is a terrific improvement on last year’s decline in numbers. The innovative joint dance with Clackmannanshire at the Dobbie Hall for only £6, resulted in a ~£470 surplus between the two Branches. Overall, we have a healthy surplus again this year.
Honorary Secretary’s report on the year’s working of the Local Association: The Chairman invited questions on the Secretary’s written report which had been previously circulated.
Honorary Treasurer’s report and accounts: His report and the unaudited accounts having been circulated to members along with the AGM notice. The Treasurer was now able to confirm that the accounts had been audited and examined in line with OSCR guidelines and a satisfactory report to the Trustees had been received from the Independent Examiner, Andrew Nicol. He was pleased to report the continued improvement in the Finances this past year, with a surplus of over £3,700 compared to £3,900 surplus in the previous year. He highlighted how this had been achieved by improvements in all areas of Branch activities thanks to the combined efforts of the whole Committee and support of the whole membership. It is the view of the Committee that the £1 rise in HQ subscription for this coming year will be matched by a £1 reduction in Branch subscription. Peter Park asked about one person of a couple being Tax payers and the effect of this on claiming Gift Aid.
The Treasurer said each person has to claim separately so one claim is allowed but not both. The 2012 – 2013 Accounts were:
Proposed by: Jean Russell
Seconded by: Davina Milne
Appointment of Office Bearers and Committee:
Secretary: Colin Howie had served his 2 year term as Secretary and offered to stand down. The election, for a 3 year term, of Alison Whitton as per the May, 2011 Constitution. Proposed by: Margaret Paton
Seconded by: Helen Smillie
There were no other nominees so Alison was elected.
Committee members: Some of the 2012 – 2013 Committee were happy and willing to serve on the Committee for another year so in turn were voted on unanimously:
Helen Smillie, Margaret Cunningham, Margaret Paton, Anna Marshall, June Brown, Margaret Dunne and Colin Howie were proposed by: Deanna Stacey
seconded by: Davina Milne
Sue Longstaff was proposed by: June Brown
seconded by: Alison Whitton
Janet Mason was proposed by: Margie Stevenson
seconded by: George Stevenson
There were no further nominations so these 7 above were duly elected to the Committee for a further year plus 2 new committee members.
The Chairman thanked the Committee and the Branch members for supporting the Classes and Dances over the session.
Appointment of Auditor/Examiner:
Andrew Nicol was proposed by: George Stevenson, seconded by: June Brown
Motions already advised to the secretary in writing in advance of the meeting: None were intimated.
Any other competent business: The Chairman asked if anyone was willing to be a Delegate and attend the RSCDS AGM and for Representatives to attend the FDACC Meetings but no one came forward. The Treasurer spoke about the website and asked if someone was willing to take over the upkeep of the Branch website.
Deanna Stacey suggested that it would be good if Falkirk Branch were more prepared for Crieff each January, perhaps a Crib Sheet could be prepared and distributed to each Class in the Autumn. The second suggestion was a Ceilidh sometime during the Session and this will be discussed at a Committee meeting. Jean Russell asked if the Christmas Dance might be changed to a joint one as well? This will also be discussed at a Committee meeting. The success and friendliness of the recent Dobbie Hall Dance was commented upon.
Jean Russell also asked if the ‘bring a friend’ scheme would be in operation this coming year? This seems likely to be approved by the new Committee. Wednesday, 18th June, 2014, at 19:00 in Polmont Old Parish Church Hall, was proposed as the date, time and venue for the Falkirk RSCDS Branch 2014 AGM. There being no other business, the meeting was closed by Margie Stevenson, who thanked everyone for their attendance.
RSCDS Falkirk Branch, Registered Scottish Charity No SC027223 1