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M I N U T E S

Minutes of the Finance & General Purposes Committee meeting held on 27th March 2013.

PRESENT

Cllr R EwingCllr B Perkins

Cllr B Gilmour (Chairman)Cllr C Poole

Cllr I Hamilton-SmithCllr C Radford

Cllr D HornCllr J Tassell

Cllr J LennieCllr G Timson

Mrs B Snape – Clerk to the Council

Mrs B Blood – RFO/Assistant Clerk

Mrs V Jacques – Glenmore Centre Manager

Mrs P Freckelton – Resident

1850APOLOGIES FOR ABSENCE

Apologies for absence were received from Cllrs E Bebbington, B Burr, G Docherty, A Hawkey & C Popley.

1851MINUTES OF THE MEETING HELD ON 30TH JANUARY 2013

The minutes of the previous meeting were approved and signed as a true record.

1852DISCLOSURES OF PERSONAL INTEREST

Cllr I Hamilton-Smith – Glenmore Centre & Shuttlewood Clarke Foundation

Cllr J Tassell – Glenmore Centre & Neighbourhood Watch

Cllr C Radford – LCC, CBC, Shepshed Building Society & Glenmore Centre

Cllr C Poole – CBC & Planning

Cllr R Ewing – Glenmore Centre

Cllr B Perkins – Shepshed Building Society

Cllr B Gilmour – CAB

1853GLENMORE CENTRE MATTERS

a) Mrs V Jacques to report Members had been circulated with a copy of the Glenmore Centre report written by Mrs Jacques.

Mrs Jacques noted that grants from Jean Cope Trust = £2000, Shepshed Building Society = £100 and Shire Grants = £1000 had been received towards the cost of the kitchen.

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Mrs Jacques was thanked for her time and she left the meeting.

1854MATTERS ARISING

1842, 1835 Financial matters – Reply from Shepshed Building Society and Natwest Bank Due to the proposed merger of Shepshed Building Society with Nottingham Building Society, it was RESOLVED not to transfer any monies until the outcome is known.

1843b) Shepshed Building Society Merger – Cllr J Tassell Those present had been furnished with a report of a meeting with Shepshed Building Society attended by the Chairman of Council. RESOLVED not to arrange a meeting of Shepshed Town Council with Shepshed Building Society. Cllrs B Gilmour and C Radford noted they had been invited to attend a meeting. Cllr C Radford in her capacity as County Councillor and Cllr B Gilmour as an individual.

1847 Grants Subcommittee meeting – Shepshed Town Bowls Club & Shuttlewood Clarke Foundation RESOLVED to table for information the above letters of thanks.

1849a) HS2 Railway Line – Nicky Morgan MP RESOLVED to note the content of the above letter as circulated to Members prior to the meeting clarifying the announcement of the HS2 back in February.

1848 Manheim Charnwood Road – Neil Thompson CBC An email had been received from CBC relating to the above site advising that it would be appropriate for either some or all of the S106 monies collected to provide an upgrade to the skatepark at Oakley Road. RESOLVED to reply (without ratification) that STC would like to go along with the proposal for The Meadows as long as the local residents are comfortable with the proposal. If The Meadows does not prove to be satisfactory, then STC could utilise the monies towards a skate bowl on Oakley Road.

Following a recent press article where Kegworth PC (NWLDC) had received S106 monies directly from a developer, Cllr C Radford has requested a meeting with Chris Traill (CBC) and the Projects Subcommittee to discuss CBC’s policy and how it differs from NWLDC.

Cllr C Poole abstained from the above discussions.

1855CORRESPONDENCE

a) NHW Street Sign – Radnor Drive RESOLVED to cover the cost of £7 for one NHW sign for Radnor Drive.

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b) CAB – Report for April – December RESOLVED to table for information the above report as circulated prior to the meeting.

c) Shepshed Lions Club – Carnival RESOLVED to grant Shepshed Lions Club permission to stage the Carnival in Glenmore Park the last Monday in August on a regular annual basis.

d) New Police Station for Loughborough Following receipt of plans for the new Police Station in Loughborough, it was RESOLVED to write to Sir Clive Loader, Chief Inspector Simon Cole and Inspector Johnny Monks expressing concern at the fact that there does not appear to be a front desk or NHW Office within the plans.

e) Shepshed Local Plan Members had been furnished with correspondence relating tothe above subject. It was RESOLVED to forward as an agenda item to the next Estates & Recreation meeting “Local Plan Information”.

f) Mrs D Nassau – BMX Track Following an alleged incident at the BMX Track, Members had been forwarded copies of correspondence and a report of a site meeting held on 12th March. In the Clerk’s absence, the site meeting had been attended by Mr & Mrs Nassau and representatives from STC and the BMX Club. RESOLVED to table for information the report of 12th March 2013 and to remind Stanley Land Drainage of their legal responsibility for the site fencing.

A regular inspection for unwanted items on Oakley Road is to be carried out by STC staff.

1856REPORT OF RISK & GOVERNANCE SUBCOMMITTEE MEETING HELD ON 23RD JANUARY 2013

RESOLVED to accept the amendments to the Risk Assessment as recommended by the Risk & Governance Subcommittee.

RESOLVED to purchase a CCTV camera and monitor without waiting for ratification from Full Council.

1857FINANCIAL MATTERS

a) Balance Sheet & Outcomes 01.04.12 – 31.12.12 RESOLVED to accept the balance sheet and outcomes as presented to the meeting.

b) Accounts for payment and paid accounts RESOLVED to accept the accounts for payment = £19359.99 and paid accounts = £26515.72 as circulated prior to the meeting.

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c) Balance of Christmas Activities to date RESOLVED to carry forward a balance of £2039.69 from Christmas Activities 2012/13 to the new financial year.

1858ITEMS FOR DISCUSSION WITH THE POLICE

The only item for discussion with the Police is problems encountered with vehicles speeding around Armstrong Mills car park. – ask them to monitor. RESOLVED to write to Armstrong Mills expressing concern at the problem and suggest that may be a gated access would assist.

1859PLANNING APPLICATIONS RECEIVED

Deleted.

1860CHAIRMAN’S REPORT

Deleted.

Chairman …………………………………………. Date ……………………………

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