Minutes of the Finance and Management Committee 14.12.2016

RugeleyTown Council

Minutes of a meeting of the Finance and Management Committee held at Town Council Offices, Rugeley Rose Theatre and Community Hall, Taylors Lane, Rugeley, at7.30pm Wednesday 14 December 2016.

PRESENT:Councillors R. Alexander (Chair)

Mrs P. Ansell

Mrs A. Cooney

G. Grant

M. Grocott

I. Hodgson

N. Stanley

ALSO PRESENT: Mrs R S Mason – Assistant Town Clerk

Councillor D. Gaye

1.APOLOGIES

Apologies were received from Councillors R. Dipple, R. Jones and Mrs C. Panter-Hood.

2.DECLARATIONS OF INTEREST

No declarations of Interest were made.

3.MINUTES

3.aThe minutes of the Finance and Management Committee held on 16 November2016 were approved as a correct record.

RESOLVED: That

[1]the Minutes be adopted by Full Council. Proposed by Councillor R. Alexanderand seconded by Councillor G. Grant.

Vote:Unanimous

4.aPAYMENT MADE IN MONTH DECEMBER 2016

i)A list of invoices for authorisation of payment was given to members.

RESOLVED: That

[1]The payments be accepted was proposed by Councillor R. Alexanderand seconded by Councillor I. Hodgson.

Vote:Unanimous

4.bSALARIES

Salaries paid to the staff for the month of DECEMBER 2016.

APPROVED:

BACS 065Mrs C. Dillow

BACS 066Mrs R.S. Mason

BACS 067Mrs L. Goode

BACS 068Miss G. Squire

BACS 069Mr M. Parton

BACS 070Mr J. Wylie

Casual Staff

BACS 071Mrs K. Deckx

BACS 072Mr L. Goode

BACS 073Mr P. J. Spencer

Chq 103691Mr D. Rees

BACS 075Mr S. Howden

BACS076Ms N. Middleton

BACS 077Miss L. Harris

BACS 078Mr M. Arblaster

4.cHM REVENUE AND CUSTOMS

PAYE/ NI in respect of December 2016 Salary Payments

APPROVED:BACS 079 - £2249.28to be paid to HM Revenue & Customs.

4.dSTAFFORDSHIRE COUNTY COUNCIL

Pensions in respect of December 2016 Salary Payments

APPROVED:Cheque No. 103684 - £1646.69 to be paid to Staffordshire County Council.

4.eSOUTH STAFFORDSHIRE COUNCIL

Salaries (Rugeley Rose)

APPROVED:Cheque No. 103685 - £57.45 to be paid to South Staffordshire Council.

4.fSIMPLY SHRED LIMITED

Invoice No. 26711– Administration

APPROVED:Cheque No. 103686 - £71.40 to be paid to Simply Shred Ltd.

4.gMAINSTREAM DIGITAL LIMITED

Invoice No’s. 774839/778840/775025/777544/777545/777564 – Administration/ Administration (Rugeley Rose)

APPROVED:Cheque No. 103687 - £557.58 to be paid to Mainstream Digital Ltd.

4.hSWIFT BUSINESS SOLUTIONS LIMITED

Invoice No. 205795 –Capital

APPROVED:Cheque No. 103688 - £239.98 to be paid to Swift Business Solutions Ltd.

5.iKIWA CMT LIMITED

Invoice No. 93027 – Maintenance

APPROVED:Cheque No. 103689- £1068.00 to be paid to KIWA CMT Ltd.

4.jITOM TECHNOLGY LIMITED

Invoice No. 1268 – Administration/ Administration (Rugeley Rose)

APPROVED:Cheque No. 103690 - £117.60 to be paid to iTom Technology Ltd.

4.kPETTY CASH

Imprest APPROVED: Cheque No. 103692- £100.00 to be paid Cash.

4.lMAINSTREAM DIGITAL LIMITED

Invoice No. 777563 – Administration

APPROVED:Cheque No. 202110 - £237.60 paid to Mainstream Digital Ltd

4.mSWIFT BUSINESS SOLUTIONS LIMITED

Invoice No. 205796- Capital (Rugeley Rose)

APPROVED:Cheque No. 202112- £119.99to be paid to K Wood Window Cleaners Ltd

4.nW. E. POINTON AMD SONS LIMITED

Invoice No. 3343/2016 – Bar Sales (Rugeley Rose)

APPROVED:Cheque No. 202113- £65.89 to be paid to W. E. Pointon & Sons Ltd.

4.oCRAIG MORRIS HOSPITALITY SERVICES LIMITED

Invoice No. 1291 – Stocktaker (Rugeley Rose)

APPROVED:Cheque No. 202114 - £120.00 to be paid to Craig Morris Hospitality Services Ltd.

4.pJCDECAUX UK LIMITED

Invoice No. SF/I073348 - Pantomime (Rugeley Rose)

APPROVED: Cheque No. 202115 - £86.40 to be paid to JCDecaux UK Ltd.

4.qCANNOCK CHASE COUNCIL

Invoice No. 600377417 – Premise Licence (Rugeley Rose)

APPROVED:Cheque No. 202116 - £180.00 to be paid to Cannock Chase Council.

4.rLYRECO UK LIMITED

Invoice No. 6280232843 – Administration (Rugeley Rose)/Administration

AAPPROVED:Cheque No. 202117 - £147.11 to be paid to Lyreco UK Ltd.

4.sS. ROTHEROE MAINTENANCE

Invoice No. 19 – Maintenance (Rugeley Rose)

APPROVED:Cheque No. 202118 - £60.00 to be paid to S. Rotheroe.

4.tK. WOOD WINDOW CLEANERS LIMITED

Invoice No. 2110 – Maintenance (Rugeley Rose)

APPROVED:Cheque No. 202119 - £25.00 to be paid to K. Wood Window Cleaners Ltd.

4.uPETTY CASH

Invoice Ref. Imprest (Rugeley Rose)

APPROVED:Cheque No. 202120- £218.99 to be paid Cash.

4.vCOFFEE BAR PETTY CASH

Invoice Ref. Imprest (Rugeley Rose)

APPROVED:Cheque No. 202120 - £41.65to be paid Cash.

5.INCOME AND EXPENDITURE

5.a Members were each provided with copies of approximated figures for income & expenditureup to 30 November 2016.The Committee discussed the figures.

5.bIt was asked that the coffee bar monies both income and expenditure be put under the bar department.

5.cCouncillor R. Alexander proposed that the figures were accepted as information only. This was seconded by Councillor N. Stanley and it was

RECOMMENDED: That

The approximated figures up to 30 November 2016were noted for information only.

Vote:Unanimous

6.PAYMENT FOR REMOVAL OF BUNTING

Councillor Mrs A. Cooney explained there had been an error and the Rugeley Traders Association would be paying the invoice.

7.BUDGET 2017 - 2018

7.aThe Committee generally felt that due to the Financial cuts at Cannock Chase Council the Town Council should wait before the precept is set. It was noted that the Cabinet would put forward their recommendation at Cannock Chase Council on Thursday 19 January 2017. The Committee felt a much more informed decision could be made once the members were aware of what the District Council would be doing. It was discussed whether the meeting should be held on Tuesday 24 January or Wednesday the 25 January, with the Chair of Finance and Management feeling the meeting should be on Wednesday 25 January. Councillor N. Stanley proposed that the Council delays on setting a precept until after the District announces their plans on 19 January as to whether the Government Grant will be issued and the Christmas Lights Support Grant. The Finance and Management meeting to be moved to the Tuesday 24 January 2017 so that a proposal can then be put forward to the Full Council on Wednesday 01 February 2017. It was added that all members of the Council were to be made aware that the budget would be an item on the Finance and Management Committee if they so wished to attend. Councillor Mrs P. Ansell seconded the proposal and it was

RECOMMENDED: That

TheCouncil delays on setting a precept until after the District announces their plans on 19 January as to whether the Government Grant will be issued and the Christmas Lights Support Grant. The Finance and Management meeting to be moved to the Tuesday 24 January 2017 so that a proposal can then be put forward to the Full Council on Wednesday 01 February 2017, and that all members of the Council were to be made aware that the budget would be an item on the Finance and Management Committee if they so wished to attend.

VOTE: 6 For1 Against

8.DATE OF THE NEXT MEETING

Date of the next meeting is Tuesday 24 January 2017.

9.EXCLUSION OF THE PUBLIC

Councillor R. Alexander proposed that due to the likely disclosure of exempt information as defined in LGA 1972 Schedule 12A paras 1, 2, 3 & 4 members of the public were asked to leave the room.

RESOLVED: That,

The Public be excluded.

10.STAFFING MATTERS

10.aStaffing Absences were noted

10.bThere was no information to be given from the accident book.

10.cCouncillor I. Hodgson explained to the Committee an issue that had arisen regarding accessing the Clerk’s emails. Councillor Mrs P. Ansell proposed that if the matter was not resolved then the Chairman of the council is to write and request the password. This was seconded by Mrs A. Cooney and it was.

RESOLVED: That

If the matter was not resolved then the Chairman of the council is to write and request the password.

VOTE:Unanimous

There being no further business the meeting concluded at820pm.

Signed......

Date……………………………………………...…………......

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