Minutes of the Budget Committee of the City of Reedsport January 30, 2006 7:30 P.M. At

MINUTES OF THE BUDGET COMMITTEE OF THE CITY OF REEDSPORT JANUARY 30, 2006 7:30 P.M. AT CITY HALL.

PRESENT: Chair Sid Boddy

Mayor Jim Hanson, Councilors Ruth Hash, Mike Macho, Bill Otis, Bill Walker and Stan Washington

Committee Members Dennis Conger, Tom Hedgepeth, Al Villeneuve, and Chuck Mandala

City Manager Rick Hohnbaum

ABSENT: Councilor Garth Pollard and Committee Member Keith Tymchuk

OTHERS PRESENT: Tom Anderson, Floyd Dollar, Shawn Essex, Portia Harris, Vera Koch

MEETING CALLED TO ORDER:

CITIZEN COMMENTS:

None Indicated.

APPROVAL OF THE MINUTES: November 14, 2005

Committee Member Tom Hedgepeth moved that the Budget Committee approve the minutes of November 14, 2005.

Committee Member Al Villeneuve seconded the motion.

MOTION:

that the Budget Committee approve the minutes of November 14, 2005.

VOTE:

A vote was taken on the motion with the following results:

AYES 11 NAYS 0

(Chair Boddy, Mayor Hanson, Councilors Hash, Macho, Otis, Walker and Washington and Committee Members Conger, Hedgepeth, Mandala, and Villeneuve voted in favor of the motion.)

The motion passed unanimously.

AGENDA:

1. Election of Budget Committee Chair and Vice Chair for 2006.

Committee Member Hedgepeth nominated Sid Boddy for Chair.

Committee Member Villeneuve seconded the nomination.

Committee Member Villeneuve moved that the Budget Committee close the nominating procedure.

Committee Member Hedgepeth seconded the motion.

MOTION:

that the Budget Committee close the nominating procedure.

VOTE:

A vote was taken on the motion with the following results:

AYES 11 NAYS 0

(Chair Boddy, Mayor Hanson, Councilors Hash, Macho, Otis, Walker and Washington and Committee Members Conger, Hedgepeth, Mandala, and Villeneuve voted in favor of the motion.)

The motion passed unanimously.

Committee Member Hedgepeth nominated Keith Tymchuk for Vice-Chair.

Chair Boddy commented that it may not be appropriate to nominate Mr. Tymchuk without his permission.

Committee Member Mandala nominated Dennis Conger for Vice-Chair.

Nomination not seconded.

Committee Member Hedgepeth moved that the Budget Committee defer the election of Vice-Chair to the next meeting.

Committee Member Villeneuve seconded the motion.

MOTION:

that the Budget Committee defer the election of Vice-Chair to the next meeting.

VOTE:

A vote was taken on the motion with the following results:

AYES 11 NAYS 0

(Chair Boddy, Mayor Hanson, Councilors Hash, Macho, Otis, Walker and Washington and Committee Members Conger, Hedgepeth, Mandala, and Villeneuve voted in favor of the motion.)

The motion passed unanimously.

2. Review of the 5 - year draft Capital Improvement Plan (CIP).

Department Heads reviewed the 5-year draft Capital Improvement Plan with the Budget Committee.

3. Adoption of 5 – year Capital Improvement Plan (CIP)

Committee Member Hedgepeth moved that the Committee adopt the Five Year Capital Improvement Plan.

Committee Member Villeneuve seconded the motion.

MOTION:

that the Committee adopt the Five Year Capital Improvement Plan.

VOTE:

A vote was taken on the motion with the following results:

AYES 11 NAYS 0

(Chair Boddy, Mayor Hanson, Councilors Hash, Macho, Otis, Walker and Washington and Committee Members Conger, Hedgepeth, Mandala, and Villeneuve voted in favor of the motion.)

The motion passed unanimously.

4. Preliminary Discussion of Items for Fiscal Year 2006 / 007 Budget.

Hohnbaum advised that staff will be looking at everything while preparing the budget including the Capital Improvement Plan, Wastewater projects, staffing levels due to the retirement of Umpqua Discovery Center Portia Harris, City Hall building, and video equipment for the Council Chambers.

Committee Member Conger suggested staff research billing of utilities every two months, as a cost saving measure.

City Manager Rick Hohnbaum said in order to maintain the jail facility within the standards as set by the State of Oregon Dept. of Corrections, the City will need to expend significant funds for training.

Councilor Stan Washington questioned the high chlorine in the drinking water.

Public Utilities Superintendent Floyd Dollar advised the City uses the ozone system to meet the non-filtered system requirements and the chlorine to meet the residual requirement for throughout the system.

Washington requested that staff provide information regarding the amount of chlorine prior to the new water plant and the current amount being used on a yearly basis.

5. Review Fiscal Year 2006 / 007 Budget preparation calendar (next meeting date.)

The Committee reviewed the Fiscal Year 2006 / 007 Budget preparation calendar.

MISCELLANEOUS ITEMS:

1. Budget Committee Members.

2. City Staff.

NEXT MEETING DATE: April 10, 2006, 7:30p.m., Council Chambers

ADJOURN.

______

Sid Boddy, Chair

ATTEST:

______

Diane L. Novak, City Recorder

Minutes of Budget Committee January 30, 2006

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