HOCKEY ASSOCIATION /
PO Box 419 Atherton Q 4883 / Telephone: 0436 477 967
ABN: 84 753 612 846
Minutes of the Atherton Tablelands Hockey Association Inc.
18.03.2017 held at Loder Park clubhouse.
Meeting opened 10.05am
PRESENT: Carrie de Brueys, Pamela Clearwater, Sharon Voyce, Lyn Guilfoyle, Cathy Duck, Wendy Martin, Hayley Fullgrabe, Annette Schep, Nikki May, Maria Macdonald, Fiona Masasso, Dorcas Heap, Karen Mitchell, Alayne Stein, Clinton Ciffuentis, Makenzie May, Jody Barletta, Riley Pollen, Angela Pollen, Janeka Reys, Leanne Godfrey.
Apologies: Phil Emerson
MINUTES OF PREVIOUS MEETING [tabled]
Moved: Leanne Godfrey
Seconded: Dorcas Heap
That the minutes of the previous meeting held 15.02.17 be accepted as a true and accurate record. CARRIED.
BUSINESS ARISING FROM PREVIOUS MINUTES
All business arising moved to general business
CORRESPONDENCE [tabled]
INWARDS & OUTWARDS
Moved: Carrie de Brueys
Seconded: Sharon Voyce
That the inwards correspondence is received and the outwards correspondence be endorsed.
CARRIED
BUSINESS ARISING FROM CORRESPONDENCE
All matters arising from correspondence to be moved to general business
TREASURERS REPORT [tabled]
Joint Nomination Form for the position of Treasurer received from Lyn Guilfoyle & Karen Mitchell.
Nominated by Wendy Martin, Seconded by Dorcas Heap.
Finances to the end of February, to be included as attachment 1.
Moved: By Executive Committee
Seconded by:
That the report as presented is accepted as a true and accurate record of the finances of the Atherton Tableland Hockey Association and that accounts are approved for payment. CARRIED.
REP TEAM TREASURERS REPORT
Nothing additional to report
Moved: Executive Committee
Seconded:
CANTEEN REPORT
Report supplied by Wendy attached.
Moved: Wendy Martin
Seconded:
BAR REPORT
Phil Emerson not available to provide a report.
Volunteers required for bar on the weeks that Phil is away playing in Cairns.
Moved:
Seconded:
That the report as presented is accepted as a true and accurate record and that accounts are approved for payment. CARRIED
RECORDS/DRAWS AND FIXTURES REPORT
We are just finalising the draw and will put in on the website and facebook and we are working on getting it on the competition portal.
UMPIRES OFFICER
Jo Kempster was recommended as a candidate for the appointment of the Umpire Officer position
WORKS & FACILITIES
Paul Keevers resigned as Grounds and Facilities Officer. If available Paul Hubner may be willing to take on this position. Ciffy has requested that a letter of appreciation be sent to Paul Keevers for his contribution over the years.
Pam has asked an agronomist to look at the fields and advise of any fertiliser applications required. Ant problem requires urgent attention. Pam to look into.
GENERAL BUSINESS
· Secretary: No apology received from Melody. Carrie to once again confirm her availability to attend meetings otherwise a replacement Secretary may have to be appointed.
· Grounds: Roads have been temporarily repaired by the TRC.
· Hookin2hockey: Participation Certificates are to be printed by the Other Girl and will be organsied by Noeleen and given to Fiona for presentation.
· PA System: The sound system and speakers have been installed.
· Coaches Training Packs have arrived and will be distributed and signed out to all junior coaches as soon as possible.
· Coach & Manager Forms: Moved that the Coach and Manager Forms are re-implemented with all ATHA and Rep Team coaches and managers signing to acknowledge their responsibilities. Moved: Carrie de Brueys. Seconded: Karen Mitchell
· Blue Cards: Link to be placed on website. Recommended that all coaches and managers obtain.one at no cost.
· Portal System: Everything has gone very well despite a few small problems which are being worked through.
· Fridge/Freezer: Phil Emerson organised for someone to repair the bar fridge. Carrie organised for Mike from Mikes Refrigeration to look at the freezer. As he is yet to find out what is wrong with it there has been no charge.
· Coaching & Goalie Clinic: Run by Matt Cook on Monday 13/3 at Loder Park. Well attended. A 2 week follow up Goalie clinic will be run by Paul Hubner with the final week after Easter hopefully being run once again by Matt Cook. Thanks to Nikki for initially organizing with Matt.
· A Level 1 Coaching Clinic is to be held in Cairns with everyone encouraged to attend. We hope to organsie a bus for transport
· Tolga Pub Fundraising: The North Oz Magic team will be finishing their weekly fundraising at Easter. Netball has approached Steve at the pub and the hockey club needs to make sure that we continue with a regular roster of teams otherwise we may lose out. There were no volunteers to take on the coordination of the roster and it was suggested to contact the rep teams for some commitment.
· Umpire Mentoring Program: Pam has organised a 4/6 week program which involves a group of umpire mentors who will assist game umpires and mentor 2 student umpires at the same time. Students can be junior or senior players and a roster is being compiled. Program due to start on the 24th March.
· Men’s Competition: The C Grade Men’s competition looks as they it will be up and running this year, with thanks to Ciffy. The Atherton Players will be required to pay their HQ fee of $120 online and an upfront $50 fee to ATHA. The balance of ATHA fees of $130/or equlivent for age to be paid by the start of the second round. The Cairns Players will be required to pay their HQ fee of $120 online, their Cairns Hockey Fees and an upfront $50 social fee to ATHA. Thereafter they will pay a $5 game fee when playing in Atherton.
Moved by Clinton Ciffuentis, Seconded by Nikki May.
· Practise Goal Boxes: Cricket has now finished and Training Goal Boxes will be moved to the top of Fields 1 & 2 and a goal circle marked. Ciffy suggested a working bee to mark fields 3, 4 and five which would also facilitate training.
· Tomahawk Sponsorship: Nikki and some other Tomahawk parents have put together a sponsorship package to assist with the weekly travelling cost as well as ongoing training and equipment costs for the 3 Tomahawk teams. The response has been amazing and an amount of $9,000 has been secured from parents of players by way of three sponsorship levels. TRC confirmation for erection of signage along Loder park fence line has been submitted by Carrie and is yet to be confirmed. Tomahawk banking account to be opened, similar to the Rep Team account. Copy of proposal tabled.
· Vets Competition: Draw amended. No games for Veterans on 22 April and 22 July. Captains to discuss with their teams regarding players aged 30-35 playing up to the Vets competition. Suggested a pool of players that teams short of players on the day can draw from.
· Div 1 & Div 2: Coaches to discuss team equalisation and possibly forgo points until after Easter. Div 1 appeared to be of more concern regarding equalisation of teams.
NEXT MEETING: General Meeting –to be confirmed due to Oz Magic NZ trip
Meeting closed at 11.10am
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President Secretary Date