Minutes of the Agm Meeting of Melbury Abbas and Cann Group Parish Council

Draft

MINUTES OF THE AGM MEETING OF MELBURY ABBAS AND CANN GROUP PARISH COUNCIL

HELD ON 10th May 2016

In attendance – Cllr Webber, Cllr Hughes (Chair), Cllr Parker, Cllr Gill, Cllr Markham, Cllr Mitchell, Cllr Sturgess, Cllr Kenealy Mrs. Kaile (Clerk).

Members of the Public 4

Mrs. C. Langham

2016.1 APOLOGIES

Cllr Weston, Cllr Johnson

2016.2 APPOINTMENT OF CHAIRMAN

Cllr Hughes advised that as he was moving from the area he would not be standing again for the position of Chair. He proposed Cllr. Kenealy, seconded Cllr Parker. All in agreement.

2016.3 APPOINTMENT OF VICE CHAIRMAN

Cllr Mitchell proposed Cllr Webber. Seconded Cllr. Gill. All in agreement.

2016.4 APPOINTMENT OF FINANCE COMMITTEE

Cllrs Kenealy, Markham, Webber. Proposed Cllr. Parker, seconded

Cllr Sturgess. All in agreement.

2016.5 APPOINTMENT OF PLANNING ADVISORY COMMITTEE

Cllrs Mitchell and Weston proposed. All in agreement.

2016.6 OTHER APPOINTMENTS

Road Advisory Committee - Cllrs. Hughes, Kenealy, Mitchell.

Guys Marsh - Cllr Parker

Footpaths and Trees - Cllrs. Weston and Markham.

DAPTC Committee - Cllrs Webber and Kenealy.

Shaftesbury Taking Forward Growth - Cllr Markham.

Airfield - Cllrs. Mitchell and Sturgess.

Village Hall and Millenium Group - Cllr Parker.

2016.7 CHAIRMAN'S REPORT 15/16

The outgoing Chairman outlined the activities of the previous year and the challenges going forward. (see written report). Cllr Mitchell on behalf

of the Council thanked Cllr. Hughes for all his work as Chair of the Council

over the last few years.

2016.8 FINANCE REPORT

The end of year accounts had been circulated earlier for consideration.

Proposed approval Cllr Webber , Seconded Cllr Hughes. Unanimous

The Annual Governance Statement had also been previously circulated.

Proposed Cllr Webber, Seconded Cllr Hughes . Unanimous.

Risk Assessments for Bus Shelters, Risk Assessment and Financial Management,

Internal Auditor, Capital Assets were circulated earlier for consideration. Proposed Cllr Webber,

Seconded Cllr Hughes

Cllr Parker to inspect the bus shelter at Guys Marsh as to its current state.

Risk assessments now needed for the telephone kiosk and the gas beacon burner. The burner to be stored at the Village Hall.

Meeting closed at 8.05 p.m.