Minutes of the Aawdcsa Committee Meeting No 5 Held On

MINUTES OF THE AAWDCSA COMMITTEE MEETING NO 5 HELD ON

9 JULY 2007 AT 19:00 AT THE NISSAN SA OFFICES IN MIDRAND

WELCOME

Danie de Villiers welcomed every one to the meeting and thanked NISSAN SA for the use of their facilities and the magnificent catering. In the absence of both the Chairman and Vice Chairman, Danie had been asked to chair the meeting.

ATTENDANCE

2.1Present:

NAME / PORTFOLIO/CLUB / E-MAIL ADDRESS / MOBILE
Danie de Villiers / DdV / Honorary President / / 082 650 9410
Neels van Antwerpen / NvA / Treasurer / / 082 334 3265
Kobus Cronje / KC / Secretary / TOC / / 084 505 2416
Peter Claasen / PC / Trustee / Logistics / / 082 558 6184
Glyn Demmer / GD / Trustee / Driver Training / Nissan leisure Vehicles / / 083 399 3565
Isla Blasa / IB / Administrator / / 08611 AAWDC
Tinus Breitenbach / TB / Associate – ATA / / 083 560 6336
Alan Goodway / AG / 4x4 Offroad Adventure Club / / 082 603 8321
Mark Rothman / MR / AWD Meanders Recreational Club / / 083 456 9381
Johan Terblanche / JT / Isuzu Offroad Club / / 083 231 3522
Robert Hale / RH / Isuzu Offroad Club / / 082 888 5219
Marius Human / MH / Jeep Club RSA / / 082 651 6953
At Botma / AB / Jeep Club RSA / / 082 877 3727

2.2Apologies:

NAME / PORTFOLIO / E-MAIL ADDRESS / MOBILE
Jakob Jordaan / JJ / Chairperson / NOW / LROC / / 082 808 1422
Leon Zaayman / LZ / Vice Chairperson / / 082 570 0718
Alan Reid / AR / ORRU / / 083 636 5218
Schalk Kruger / SK / Driver Training / / 083 600 9808
Johan Mostert / JM / Bridgestone / / 082 888 1991
Morne v/d Westhuizen / MvdW / 4x4 Offroad Adventure Club / / 082 494 8726
Willem Nordeje / WN / SAWA / / 082 887 1090
3. / APPROVAL OF AGENDA / ACTION
The agenda was approved.
4. / MATTERS ARISING FROM PREVIOUS MINUTES
4.1 / 6.4.2 April minutes: Letter to Associate Members to be addressed before August meeting
7.3.5 May minutes: Summary on features articles for next six months
9.2.1 May minutes: Document detailing how Disaster Fund should be managed was forwarded to JJ for further updating and distribution
7.1.3 June minutes: Driver Training Focus Group – strategy document / JJ
LV
JJ
SK, GD
5. / APPROVAL OF PREVIOUS MINUTES
The minutes from meeting No 4 on 11 June 2007 were approved.
6. / REPORTS / Action
6.1 / Chairperson /NOW – Jakob Jordaan
No report.
6.2
6.2.1 / Administrator – Isla Blasa
Application form received from the FWDCSA – Piet Retief Club. The Club was accepted as a probationary Member Club for the next 12 months.
6.3
6.3.1
6.3.2 / PRO –Loftus Viljoen
No report, LV not present.
Matters carried over from May meeting:
LV will prepare a summary of what the AAWDC would like to feature in the Newsletter in the upcoming six months so as to allow sufficient time for writing of articles.
Website:
JJ requested that the Focus Group for the website meet to discuss a proposal prior to the next AAWDC meeting in June.
LV will ensure that the following information is updated or removed from the current website:

Updated version of Constitution to be placed on website as a downloadable document i.e. pdf format
Procedure for joining AAWDC, application form, procedure for renewing membership and DTM procedure to be removed
Associates and any links to Associates who did not pay their fees last year to be removed

Brochure:
AG stated that there should still be stock of the brochures sponsored by Lionel Lewis. The information therein is still current and the AAWDC should make use of them before looking at producing new brochures. It is believed that PC has most of the brochures – LV to contact. / LV
LV
LV
LV
6.4
6.4.1
6.4.2
6.4.3 / Treasurer – Neels van Antwerpen
There have been no sales of the driver training manuals during the last two months.
NvA will discuss Disaster Fund donation with AR to determine how funds should be managed and how the funds will be accessed when required.
Income Statement: (01/07/07 – 30/06/07):
Income: Driver Training Manuals R 7000.00
Interest R 2429.09
R 9429.00
Expenses: Bank Charges R 897.06
Salaries & Wages R8000.00
Sundry Expenses R 234.00
R 9131.06
Net Income R 298.03
Investment R 57 258.98
Bank account R 20 416.12
NvA mentioned that we are getting to a stage where our expenses are exceeding our income. / NvA
7. / REPORTS FROM FOCUS GROUPS
7.1
7.1.1 / Driver Training – Glyn Demmer
Consultants have prepared a question and answer matrix on the way forward for 4x4 Driver Training. Please see attached document.
7.2
7.2.1
7.2.2
7.2.3
7.2.4
7.2.5 / Interclub Fun Day – Johan Terblanche
In order for this to be a successful event, a minimum of seven clubs and seven obstacles are required. Currently only two Clubs have registered. DdV requested that all Clubs enter their club and team leader by Friday, 20 July.
DdV asked how the R120/vehcile entry fee will be utilised – R70 will be allocated to the AAWDC and R50 will be allocated to organisation, infrastructure, prizes etc.
PC enquired about the scoring system. JT advised that they have a pin pad scoring system which prints two slips on completion of each obstacle – one slip will be kept by the team and the other by the administrator for the team. All scores will be downloaded from the pin pad to the pc to calculate a final score.
RH said that they are still looking for prizes and sponsorship. TB advised that LA Sport would be able to assist with prizes and GD said that Nissan would also offer their assistance.
RH requested that we all spread the word about the Fun Day so as to encourage people outside of the AAWDC fold to attend as spectators. In so doing we can assist in promoting the AAWDC as well.
7.3 / ORRA – Ivor Rimmer
No report, IR not present.
7.4 / ORRU – Alan Reid
No report, AR not present.
7.5 / Blanket Run (Charity Event)-- Alan Goodway
Projects will be considered closer to summer.
8. / GENERAL
8.1
8.1.1
8.2
8.2.1 / Newsletter:
TB and AG advised that if sufficient information is not available for the Newsletter, we should consider not having to be “obliged” to produce a monthly edition but rather look at a bi-monthly or quarterly Newsletter.
Membership for “Virtual Clubs”:
The AAWDC is receiving more enquiries from “virtual clubs” about becoming members of the AAWDC. Currently these “clubs” cannot be accepted as Member Clubs because they do not comply with the AAWDC’s constitution of a club i.e. they do not regulate their members, they do not keep details on their members (name, vehicle etc) and usually do not charge a joining fee.
DdV asked all to consider how we can / if we can incorporate these clubs into the AAWDC – this may require changes to the AAWDC Constitution.
PC received the Bridgestone Newsletter and noticed that the AAWDC logo is not included in the magazine. AG will approach Bridgestone to get the logo included. / All
AG
9. / NEXT MEETING
The date of the next meeting will be 13 August 2007 at the Nissan offices in Midrand

Approved:

______

AAWDCSA CHAIRPERSONDATE

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