Children’s Identity and Citizenship European Association
Minutes of the 12th 13th meeting of the Association Executive Committee
Coimbra, Portugal: 15-16 June, 2009
Present: Christine Roland-Levy [President & Chair], Alistair Ross [Past-President], Anne-Marie Van den dries [Treasurer], Susana Goncalves [Secretary], Marta Fulop, Riitta Korhonen, Nanny Hartsmar, Peter Cunningham [by invitation], Lindsay Melling [minutes]
13.1 Apologies
Julie Spinthourakis [President-Elect], Beata Krzywosz-Rynkiewicz
13.2 Chair’s Announcements
There were no announcements from the Chair.
13.3 Minutes of the 12th CiCea meeting in Malmö and matters arising
The minutes of the twelfth meeting of the Association Executive were accepted as a true record of the meeting held in Malmö in May 2009.
Matters arising – in September AR will write (letter + leaflet) to CiCe mailing lists / people who have attended conferences / contacts etc on behalf to invite them to join CiCea. Copies of this letter/attachments will be sent to the EC so that they can send to their contacts.
13.4 Appointment of Peter Cunningham as Director/Trustee
The Executive Committee proposal that Peter Cunningham is appointed as a Director of the company and a trustee of the charity was confirmed by CiCea members at the Annual General Meeting in Malmö, 23 May 2009. The Executive Committee agreed that the resolution would take effect from 1 October 2009.
13.5 Election timetable/arrangments
President Elect: 1 Oct 2010 – 30 Sept 2012, President: 1 Oct 2012 – 30 Sept 2014, Past-President: 1 Oct 2014 – 30 Sept 2016
Nominations open / 1 March 2010Nominations close / 26 March 2010
Voting opens / 12 April 2010
Voting closes / 10 May 2010
Announcement of successful candidate / Barcelona Conference, 20-22 May 2010
Nominations
The nominations are to consist of a statement from the candidate (one page of A4 maximum) plus the names of two proposers. The candidate must be a fully paid-up CiCea member (individual or institutional) by 1 March 2010. The proposers must both come from different countries and must both be fully paid-up CiCea members (individual or institutional) by 1 March 2010.
Voting
All fully paid-up CiCea members at 26 March 2010 will be eligible to vote in the election. Individual members will have one vote and institutional members ten votes. The institutional contact for each institutional member will be advised to consult their colleagues at their institution before casting their ten votes.
Administration
LM is hoping to use online survey software called Survey Monkey to set up the electronic nomination and voting process. However, we will need to ensure that members can only vote once and will not be able to log into the system a second time after submitting their vote. If this software is not appropriate we will use Quest software which was used for the previous elections.
Notification
The July issue of the newsletter will contain an initial announcement and timetable. The September issue of the newsletter will contain the election announcement and timetable and will clarify the roles of President-elect, President and Past-president. The February issue of the newsletter will also have the election timetable and will be emailed with the nomination papers. The announcement, timetable, papers etc will be made available on the CiCea website. Members will be invited to vote via email and/or via the CiCea website (to be confirmed, dependent on software to be used).
13.6 Membership
In Malmö four new individual members joined and two previous members renewed their membership. Three members paid their subscription for the 2009-10 year.
The benefits of membership are: the journal, research grants, research centre network, ability to stand for election and voting rights.
AR proposed that we could investigate the possibility of CiCea publications published by the University press of member institutions. For example, an international publication which the member at the institution edits or an international collection on a theme with papers written by CiCea members. This would give prestige to the individual member/institutional and help to increase the profile of CiCea. In the autumn we will approach CiCea members to explore this possibility (determine whether members have a University press and, if so, under what conditions it publishes.
It was agreed that the conference fee for CiCea members (who are not CiCe partners and therefore entitled to free places, or where the two free places have already been allocated) will be €180 at the Barcelona conference.
SG raised the issue of sponsorship and whether it would be possible to identify sponsors for CiCea. SG will find out whether other associations she is a member of or aware of seek sponsorship or have associations with companies/other organisations.
13.7 Finances
AMVdd has proposed a list of categories for presentation of the financial report. LM will use this when the figures are compiled. The current balance of the CiCea bank account is £5,336.92.
13.8 Research Centre Network
AR circulated a booklet that will be used to promote the Research Centre Network (RCN). This describes what the RCN is and provides details of the eight initial participating institutions. The universities of Eotvos Lorand, Olsztyn and Patras are still to be added. A footnote will be added re the possibility of Erasmus mobility. The completed booklet will be distributed in hard copy with the invoices for the forthcoming year.
13.9 Newsletter
The next issue of the newsletter will be the July/Aug issue and will be distributed at the end of July. It will be a short issue containing:
§ A brief article on the RCN
§ Links to websites, associations etc under the theme ‘Intercultural psychology’
§ An announcement about the forthcoming CiCea elections/process
§ Publications notification
13.10 Website
All relevant information from the latest issue of the newsletter will be published on the appropriate section of the website. When the new newsletter is distributed the previous issue will be made available on the website.
13.11 Journal
It was agreed that we will ask for a prototype image of the new journal so that we can use this in our advertising.
Next week in Hong Kong, CRL will attend a meeting of the Editorial Board and will suggest the following for consideration:
§ Every other year the Editorial Board meeting of the journal is held at the CiCe Conference
§ An editorial management group is established with two members from both CiCea and CitizED. This would have a management role that would be distinct from the academic role of the editorial board.
§ The decision making process and role of CiCea/CitizED
§ The CiCea EC would like to propose Marta Fulop as Associate Editor
§ The CiCea EC would like to propose Beata Krzywosz-Rynkiewicz as book reviews editor
§ Whether the European editor should be replaced.
NH has suggested that Bjorn Sundmark could be considered for an editorial role on the journal. He has considerable editing experience and is stepping down as editor of Educare.
Suggestions for author names for the European Special Issue (to be edited by CRL/JS) should be emailed to CRL asap. Authors that have been proposed will be written to and asked whether they would like to submit a paper (and be given the timeline). CRL and JS will then select six of the authors that put themselves forward. Authors who are proposed but not selected could be invited to submit papers for future issues of the journal.
13.12 Any other business
A flyer calling for bids for the annual Asia-Europe workshop series was circulated and discussed. The EC agreed that the budget available (€12,000) would make it difficult to organise a three-day conference (and pay speakers’ expenses etc) so decided not to proceed.
Actions arising from this meeting
Minute point /Action
/ By Whom / When13.3 / Invitation to potential members to join CiCea / AR / Sept-Oct
13.3 / Request prototype image of new journal / AR / July
13.4 / Paperwork to be completed to add PC as Director and Trustee / PC/AR / Aug-Sept
13.5 / Election announcement, description of position, and nomination/voting process to be prepared / CRL/AR/JS / July-Aug
13.5 / Election timetable to appear in July/Aug NL / SG / July
13.5 / Election announcement and further details to appear in Sept/Oct NL / SG / Sept
13.6 / Write to members to investigate university press/publication possibilities / CRL/AR/JS / Sept-Nov
13.6 / Print RCN booklet and post out with invoices / LM / Sept-Oct
13.6 / Investigate possible sponsorship of CiCea by looking at other associations etc / SG / July-Oct
13.8 / All agreed articles to be submitted to SG / All involved / Early July
13.8 / July/Aug NL to be circulated / SG / July
13.10 / Updates to be made to website / AR / July
13.11 / Suggestions/proposals to be put to editorial board / CRL / June
13.11 / Suggestions for authors for European special issue to be submitted to CRL/JS / All / June
13.11 / Timetable for European special issue to be confirmed / CRL/JS / July
13.11 / Proposed authors to be asked whether they would like to submit paper for special issue / CRL/JS / July
13.11 / Contact Bjorn Sundmark to discuss possibility of interest in editorial board of journal / NH / June
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