ASME International

Technology & Society Division

Nominating Committee Meeting

June 06, 2003 - by teleconference

Minutes – APPROVED June 11, 2003

Meeting Leader:

Kate ominating committee chair

Other Nominating Committee Members:

Rick resent

Gene resent

Susie resent

Arnold resent

Other Attendees:

Andy eneral committee member – left early
Joe eneral committee member

Marshall eneral committee member
Hiroshi xecutive committee member
Ken xecutive committee member

Larry eneral committee member
Bob &TM Vice President
Richard ivision Staff Support

AGENDA:

  1. Identify path forward for addressing executive committee succession and vacancies
  2. Ingle-Rosario reported that 1978 bylaws, as posted on ASME website, were updated in ~1993 and that a hard copy of 1993 bylaws are being mailed to Horne, and that a record of 1993 bylaws approval by COE is not available to substantiate the standing of this 1993 version.
  3. Simmons directed the division to follow the 1978 bylaws until such time that documents demonstrating approval of ~1993 bylaws are discovered.
  4. Simmons stated that Horne’s executive committee term ends in 2005 and that he has completed one year in the role of Chair. Following the 1978 bylaws with advice from ASME general counsel, Simmons stated he has offered to reappoint Horne to a second year in this role and that Horne had accepted.
  5. Simmons stated that Honda’s executive committee term ends in 2007 and that he has completed one year in the role of Vice Chair. Following the 1978 bylaws with advice from ASME general counsel, Simmons stated he has offered to reappoint Honda to a second year in this role, and that Honda had accepted.
  6. Simmons stated that the remaining three positions on the executive committee – secretary, treasurer and at-large – were vacant. Following the 1978 bylaws with advice from ASME general counsel, Simmons further stated that the current executive committee members were to fill these vacancies by appointment and that these appointments were to be ratified by the E&TM Operating Board.
  7. Simmons stated that since the three executive committee vacancies were to be filled by appointment by the current executive committee, the function of the nominating committee in this context is to provide non-binding advice to the executive committee on who they should select for these appointments.
  8. Simmons further stated that any method the nominating committee chose to use to develop its slate (including asking the opinion of the General, or any other, committee of the division), was non-binding advisory in nature.
  9. Vote on proposed slate of executive committee candidates to be recommended to the executive committee
  10. Ingle-Rosario stated that fifteen self-nominations for the three executive committee vacancies had been received, but that ten of these candidates, upon further discussion, were actually interested in serving on other committees.
  11. Ingle-Rosario stated that the remaining five candidates had expressed interest in the following executive committee roles:
  • Michael KuntzOperations Vice Chair
  • Thomas GardnerAdministrator
  • Peg GottholdMember At Large
  • Robert KennedyOperations Vice Chair
  • Byron NewburyMember at Large
  • Ingle-Rosario observed that for the Vice Chair position, Kennedy had prior division experience, while Kuntz did not. Ingle-Rosario also observed that Newbury’s self-nomination materials were stronger than Gotthold’s.
  • Rothstein made a motion to approve the following slate, and Fricks seconded:
  • Robert KennedyVice Chair
  • Thomas GardnerAdministrator
  • Byron NewburyMember at Large
  • Cowan asked whether Kennedy was being nominated for the Technical or Operations Vice Chair position. After discussion, Ingle-Rosario determined that the position was for Operations Vice Chair. Rothstein then accepted a friendly amendment to the motion by Cowan, resulting in the following slate:
  • Robert KennedyOperations Vice Chair
  • Thomas GardnerAdministrator
  • Byron NewburyMember at Large
  • Ingle-Rosario observed that term limits and succession path for these nominations need to be defined by the executive committee.
  • Ingle-Rosario stated that the nominating process was not as smooth as it could have been. She further requested Horne to ask the 2003-2004 Nominating.
  • Committee to develop more clear nominating process guidelines before beginning the next nominations. Horne accepted the request.
  • Ingle-Rosario asked if anyone else had any issues with the nomination process. Carson observed that the nomination collection process may have been restricted by potential candidates perceiving a travel commitment for the five year term duration. He further noted that teleconference meetings are not considered in the current division bylaws. He finally noted that this was an observation, not a point of dissent.
  • Cowan called the question and Ingle-Rosario conducted the nominating committee vote as follows:
  • CowanAye
  • FricksAye
  • JonesAye
  • Ingle-RosarioAye
  • RothsteinAye

2.11.Ingle-Rosario also asked other attendees who are members of the general and executive committees to indicate their preference for the motion. They responded as follows:

  • Baker{Left Meeting Early – Did Not Vote}
  • CarsonAye
  • GravesAye
  • HondaAye
  • HorneAye
  • RussellAye
  • Horne thanked the nominating committee for their service and stated that the advisory slate would be converted to position titles defined by the 1978 bylaws before consideration by the executive committee.
  • Horne stated that he would ensure all other candidates would be contacted to determine an appropriate role for their volunteer interest within the division.
  • Horne stated that the executive committee would forward their appointments to the E&TM Operating Board before their next meeting for ratification.
  • Simmons thanked the division leaders for their work, with special recognition to Carson for conducting the e-mail outreach program.
  1. Adjournment

T&S Division - Nominating Committee Meeting1 / 3

June 06, 2003 - by teleconference