MINUTES OF MEETING OF THE BIDS OPENING COMMITTEE FOR PUBLIC OPENING OFTECHNICAL BIDS SUBMITTED BY BIDDERS/FIRMSFOR PURCHASE OF EQUIPMENT FOR REFERRAL LABORATORY FOR AIDS TESTING UNDER PUNJAB AIDS CONTROL PROGRAM, PUNJAB______

DATE:13thMarch, 2017

TIME:11:30 AM

VENUE: Committee Room of Procurement Cell, Primary & Secondary Healthcare Department, Government of the Punjab, 1-Birdwood Road, Lahore

PROCEEDINGS:

A meeting of the Bids Opening Committee was held on 13thMarch, 2017in the Committee Room of Procurement Cell, Primary & Secondary Healthcare Department, Government of the Punjab, Lahore.

2.The following representatives of different organizations were present:

Sr. No. / Name of Representative / Organizations
1 / Mr. Muhammad Waqas / M/s BioTroll Pvt. Ltd.
2 / Mr. Muhammad Tariq / M/s Trade Wind International
3 / Mr. Muhammad Adil / M/s Iftikhar Ali Enterprises
4 / Mr. Usman Ali / M/s The Science Emporium

3.The Procurement Officer, Punjab AIDS Control Program informed the participants thatthe invitation for bids for purchase of Equipment for Referral Laboratory for AIDS Testingwere advertised in press which appeared on22ndFebruary, 2017 in Daily Nawa-e-Waqat, also placed at PPRA and Health Departmentwebsite on 25thFebruary, 2017. He further stated that four (4) Firms/bidderssubmitted their bids till the closing date i.e. 13thMarch 2017at 11.00 am. These bids were sealed in the tender box for opening at 11:30 am on the same day. The detail of four (4) bids submitted by the different firms/biddersis depicted as below:

Sr. No. / Diary No. / Product / Equipment Name / Firms/ Organizations Participated
01 / 8549 / Server / M/s Trade Wind International
02 / 8550 / Ultra Violet Tube Light/ Air Decontamination system / M/s BioTroll Pvt. Ltd.
03 / 8551 / Server / M/s Iftikhar Ali Enterprises
04 / 8552 / Ultra Violet Tube Light/ Air Decontamination system / M/s The Science Emporium

4.The Chairman of the Committee informed the participants that the bids would be opened as per PPRA Rules. He made it clear that only those bids will be accepted that are submitted with a main envelope containing two separate sealed envelopes, each envelope containing the financial and technical proposal. He further informed that only the technical bids would be opened today. The technical bids shall be evaluated by the TechnicalCommittee and those bids which would not conform to the specified requirements would be rejected and the financial bids will not be opened and will be returned to the bidder. The financial bids of those organizations whose technical bids are accepted shall be opened publicly at a time and date to be communicated at a later date.

5.Each of the envelope containing the bids was shown to the participants and the name of the organization for which it was submitted was loudly announced. All the members of the committee signed the envelopes.

6.The Financial bids of all the firms were sealed in the Tender Box in presence of participants and the Committee. The meeting ended with the vote of thanks by the Chairman of the Committee.

DECISION:

The Committee decided to hand over all the Technical bids to Technical Committee for technical evaluation.

Procurement Officer,
Punjab AIDS Control Program
Government of the Punjab,
Primary and Secondary Health Care
Department / Administrative Officer,
Punjab AIDS Control Program
Government of the Punjab, Primary and Secondary Health Care Department

Audit Officer,

O/O the Directorate General Audit,

Government of Pakistan