MINUTES OF MEETING – BOARD OF DIRECTORS
COUNTY LINE SPECIAL UTILITY DISTRICT
DATE: MARCH 21, 2016
BOARD MEMBERS PRESENT:
Chris Betz *
Brett Burich *
Karen Gallaher *
Vikki Hunter
William Ilse *
Justin Ivicic *
Vikki Richie
The meeting was held at County Line Special Utility District office, 8870 Camino Real, Uhland, TX
Vikki Richie was absent due to a car accident earlier in the day.
Vikki Hunter did not give a reason for absence.
1. Called to order at 6:05PM.
2. Karen Gallaher made a motion to accept the February 15, 2016 minutes. Justin Ivicic second. The motion carried with a unanimous vote.
3. There were no comments from non-board members.
4. Guest Kip Kronenberg reported to the board of his plans to develop 275 acres on Cotton Gin Road. Mr. Kronenberg did not ask for a variance in CLSUD policy, however, he did express that, in his opinion, the cost of new service is onerous for developers.
5. Steve Cook, CPA presented the 2015 Audit. Mr. Cook recommended that the minutes have more detail. Mr. Cook stated that CLSUD is financially sound. The approval of the 2015 Audit will be on the April agenda.
6. John Littlefield with Southwest Engineers reported on the possibility of a waste water plant for the Uhland area. The Reynolds Family approached the City of Uhland and CLSUD with the offer of land to build the plant. Mr. Littlefield reported that the most realistic option of obtaining funds would be with USDA grants and loan. Daniel Heideman is going to meet with the Plum Creek Watershed to discuss possible assistance / partnership with a waste water plant. Daniel Heideman is also going to meet with the Reynolds Family regarding CLSUD ownership in the property that plant would be located.
Mr. Littlefield reported this project will be very time consuming if the board agrees to go forward. It is normal to spend the first seven years getting the grants / loan / easements / land acquisition in order before actual construction can begin. This item will be on the April agenda for further discussion and possible action.
7. Karen Gallaher made a motion to adopt the changed Bylaws. Since the USDA loan is paid in full, all wording in the former Bylaws regarding the loan have been removed. The board member duties were updated. CLSUD’s physical address was corrected. Brett Burich second. The motion carried with a unanimous vote. The board did ask what coverage they are provided via Texas Municipal League liability coverage. Susan Browning will email copies of the pages regarding board coverage to the board members.
8. Karen Gallaher made a motion to approve the resolution to appoint Doug Schnautz as a CRWA Board of Trustee for a term of two years. William Ilse second. The motion carried with a unanimous vote.
9. Karen Gallaher made a motion to approve the resolution to appoint Daniel Heideman as the CRWA Board of Manager for a term of one year. Justin Ivicic second. The motion carried with a unanimous vote.
10. Daniel Heideman reported that the City of Kyle approached CLSUD with an Interlocal Agreement to disconnect water services for mutual customers that are not paying their trash/waste water bill. John Hohn, CLSUD’s attorney, has reviewed the agreement. Mr. Hohn made recommendations. The agreement is close to being completed. This item will be on the April agenda.
11. The documents pertaining to the easement releases along Goforth Road and Bunton Lane are not completed. This item will be on the April agenda.
12. There were no questions regarding the HCPUA board meeting.
13. There were no questions regarding the CRWA Board of Trustee meeting.
14. Daniel Heideman reported on the following item(s):
a. CRWA is continuing with the free chlorine study. The results have been positive. They are tentatively planning on converting the plant in San Marcos to free chlorines this year.
b. The 4 crossings on FM 150 that needed to be moved due to road expansion have been completed.
15. The financials were reviewed.
16. There was one request for a water leak credit.
17. The calendar was reviewed.
18. The meeting adjourned at 8:00 pm.
______
Chris Betz Karen Gallaher
President of the Board Secretary of the Board
Acronyms:
CCN – Certificate of Convince and Necessity
CLSUD – County Line Special Utility District
CRWA – Canyon Regional Water Authority
EAA – Edwards Aquifer Authority
GBRA – Guadalupe Blanco River Authority
HCPUA – Hays Caldwell Public Utility Authority
HCWSA – Hays County Water and Sewer Authority
TCDBGP – Texas Community Development Block Grant Program
TCEQ – Texas Commission on Environmental Quality
TML – Texas Municipal League
TRWA – Texas Rural Water Association
TWA – Texas Water Alliance
TWDB – Texas Water Development Board