Minutes of Meeting 12 October 2015

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Minutes of meeting 12 October 2015.

The minutes had been circulated to Trustees and were also available to read. It was proposed by BG, seconded by RFH that they be accepted as a true account of the meeting. Carried, nem.con.

Chairman’s Report.

The chairman welcomed attendees, and in particular welcomed three observers from Wallingford Castle Archers who were considering requesting a relocation to the Sports Park. He gave his report, which had been circulated in advance and is attached to the file copy. He warmly thanked Trustees, Exec and the Manager for their hard work and support.

Treasurer’s report.

The accounts having previously been circulated, and reviewed at the immediately-preceding Trustee Meeting, JP gave a brief report, confirming that the finances were in a healthy condition, net cash generation being about £31k The accounts were somewhat more complex than previously owing to the need to meet new legislative requirements for reporting cash flow.It will be necessary to find a new External Examiner.

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Election of trustees.

It was proposed byB. Guiver, seconded by R. Haycock and carried unanimously, that John Atkins, Jon Pebworth, Nigel Hughes and Alan Holmes be re-elected as trustees, all being willing to stand.

Reorganisation and new constitution.

Roger Haycock advised that the proposed new constitution (dated 10 September) had been circulated to trustees.

Beryl Guiver in a presentation which had previously been circulated to trustees, outlined the reasons for WST needing to convert to a CIO with WSSC becoming a wholly-owned limited company subsidiary.

The following resolutions were proposed by Beryl Guiver, seconded by Jon Pebworth and carried nem con:

1.That it is in the best interests of the charity to change from the current arrangements to one where Wallingford Sports Trust becomes a Charitable Incorporated Organisation (CIO) and Wallingford Sports and Social Club becomes a subsidiary limited company wholly owned by the CIO

2.To endorse the new constitution (dated 10th September 2016) in order that it can be submitted to the Charities Commission for approval prior to it being adopted by the new board of the proposed CIO. Trustees delegate to the Executive Committee minor non-material changes to the wording of the constitution.

There being no other business, the meeting was closed at 21.30.

RFH 13/09/16