Minutes of ExCom meeting held
on 5th March 2016
at 24 Malgas single, Lampiesbaai
Present:
Johnnie de Flamingh (JdF)
Anton Knoetze (AK)
Anton Enever (AE)
Reinette Kruger (RK)
Sunette de Flamingh (SdF)
Minutes as kept by the Anton Knoetze - Secretary:
Item / Discussion / Resolution1. Welcome / Johnny welcomed all present
2. Apologies / Trudie Pienaar (TP)
3. Acceptance of previous minutes of 27th January 2016 / Accepted as a true account of matters discussed
4. Matters arising:
4.1. Constitution – Communication with Developer
4.2. Roads
4.3. Security Guard house
4.4. Perimeter walls
4.5. Security
4.5.1. Magtag / 4.1 Notification of change in constitution forwarded to developer
4.2 Municipality involvement in maintenance of the roads
4.3 and 4.4 Discussed under 8.1.2
4.5.1 Quote for procuring ‘Magtag’ system is R5200.00. Further investigation will be done for optimising the system. / 4.1 JdF will discuss payment of levies by developer of all erven that are not sold.
4.2 No discussion yet. JdF to action discussions with municipality.
4.5.1 JdF will investigate.
5. Finances / 5. Projected expenditures for period March 2016 to February 2017 was presented / 5. Budgeted expenses will be met.
6. Lampiesbaai Design Guidelines / 6. In process of being updated / 6. AE to present to ExCom when this is completed.
7. Home Owners Association rules / 7. In process of being updated / 7. All ExCom members contributing.
8. New matters discussed / 8.1 Future capital projects identified for 2016:
8.1.1 Closing the section of the perimeter wall at the entrance (on the right)
8.1.2 Upgrade security guard house and permanent toilet facilities
8.1.3 Covering open, public spaces with gravel
8.1.4 Contact details of ExCom to be placed on the door of the ‘office’ to serve as information for inquiries
8.1.5 ‘Paysafe’ software
8.1.6 Red dust deposits on buildings
8.1.7 Newsletter for Owners
8.1.8 New owners
8.1.9 Uploading all the information on the webpage
8.1.10 Installation of gutters
8.1.11 Building plans
8.1.12 Builders doing work in Lampiesbaai / 8.1.1 Quotations required
8.1.2 Quotations required
8.1.3 Identify these areas and get quotations
8.1.4 To be discussed
8.1.5 JdF requested that the possibility to procure the programme should be investigated. This will allow for effective capturing of levy payments.
8.1.6 JdF and SdF will draw up a letter to be forwarded to authorities concerned to become part of a public claim should a claim realise in future.
8.1.7 JdF will do a newsletter to keep Lampiesbaai Home Owners informed. This will be done one a regular basis.
8.1.8 SdF will send copies of “Lampiesbaai Design Guidelines” and “Lampiesbaai Home Owners Association Rules” to all new owners of newly registered property.
8.1.9 RK will manage the uploading of information – alternatively; Nico Bestbier has offered to manage the webpage.
8.1.10 It was agreed in principal that the installation of gutters would be permitted. ExCom will provide guidelines as to the standard and type to be adhered to. This is to ensure that the aesthetic component of design is followed.
8.1.11 All building plans should be signed off by AE before submitting to the municipality for approval.
8.1.12 AE to head up establishing procedure for builders to register.
9. Next meeting / 9. Next meeting will take place on the 9th April 2016 at 24 Malgas single at 10:00
3