257
Minutes of a meeting of LYDD TOWN COUNCIL
held at the Guild Hall
on Monday 2nd November, 2009 at 7pm
Present: The Town Mayor, Cllr D. G. Kersey (Chairman), The Deputy Town Mayor, Cllr. Ms. R. G. Saunders and Councillors: C. E. Albrow, Cllrs T. Allen, Revd. A. J. Davis, Mrs. P. A. Davis, Ms. V. M. Dawson, C. Goddard, Mrs. V. Loseby, Mrs. M. R. Masters, G. D. McKay, W. L. Richardson and D. F. Watts.
Town Clerk - Richard Styles
Town Clerk’s Assistant - Mrs. J. Mathews.
Prayer: Mr. Peter Firth led the Council in prayer.
Absence: Apologies for absence were received from: Councillors’ Mrs. J. Shepherd due to holiday, Mrs. B. A. Walsh, not specified and G. F. A. Snell unavoidably delayed due to work.
Note:* The meeting was preceded by the Lydd in Bloom Awards Presentation. Cllr Mrs. Masters gave the award as the Chairman of the Lydd in Bloom Judges. The list of winners names are set out in Appendix A.
483 DECLARATIONS OF INTEREST
Cllr. Kersey: Coastal Community Group (Member), Greatstone, Lydd, Romney Marsh and District Residents Association (Vice - President).
Cllr. Ms. Saunders: Coastal Community Group (Member), Greatstone, Lydd, Romney Marsh and District Residents Association (Member), RSPB (Member).
Cllr. Allen: Allotments (Related to a Tenant - Prejudicial Interest).
Cllr. Revd. Davis: Coastal Community Group (Member), Greatstone, Lydd, Romney Marsh and District Residents Association (Member).
Cllr. Mrs. Davis: Coastal Community Group (Clerk), Greatstone, Lydd, Romney Marsh and District Residents Association (Member).
Cllr. Ms. Dawson: Shepway District Council (Councillor).
Cllr. Goddard: Shepway District Council (Councillor), Allotments (Related to a Tenant - Prejudicial Interest) and Club Owner of Lydd Utd F.C.
Cllr. Mrs. Loseby: Shepway District Council (Councillor).
Cllr. Mrs. Masters: Friends of Lydd (Member), Coastal Community Group (Member), Greatstone, Lydd, Romney Marsh and District Residents Association (Hon. Sec), RSPB (Member).
Cllr. McKay: Coastal Community Group (Treasurer).
Cllr. Richardson: Shepway District Council (Councillor).
Cllr. Watts: Coastal Community Group (Member), Greatstone, Lydd, Romney Marsh and District Residents Association (Member).
Cllr. Revd. Davis stated that the Coastal Community Group members had been given a dispensation by the Shepway monitoring officer to speak and vote on the business concerning the Lydd Parish Governance Review. Note:* Confirmed by the Town Clerk.
Cllr. Kersey then proposed that the order of business should be taken differently from the summons in order to facilitate a transparent and accountable process and seconded by Cllr. Ms. Saunders. RESOLVED
484 MINUTES OF THE COUNCIL MEETING
The minutes of the meeting held on 5th October, 2009 (pages 228 to 239) were agreed as a true and correct record and signed.
Proposed by: Cllr. Kersey and seconded by Cllr. Revd. Davis. RESOLVED
(The meeting was adjourned to receive the following matter)
258
485 PUBLIC SPEAKING
None received.
(The meeting then resumed)
The following were considered from the agenda for the meeting
486 LYDD GOVERNANCE REVIEW
The District Councillors present agreed individually not to speak and to abstain from the vote, as this item may seem to fetter any decision they may make at the Shepway District Council meeting that considers this matter.
A vigourous debate ensued with opponents and supporters of a new Parish for electoral area Lydd DC speaking in turn.
Cllr. Snell joined the meeting at this time and was welcomed briefly by the Chairman and spoke against the proposed new parish council. He left the meeting before any vote was taken and without prior warning to the meeting.
Cllr. Kersey proposed the following resolution: That Lydd Town Council supports the proposal to create a new parish council for the coast community and seconded by Cllr. Revd. Davis.
Before the proposed resolution was voted upon Cllr. Allen proposed the following amendment: To defer the decision on the proposal until further information on the ramifications of the implementation of the proposal were available and seconded by Cllr. Albrow
A vote was taken and the amendment was lost as follows:
For the amendment: Cllrs: Allen and Albrow.
Against the amendment: Cllrs: Kersey, Ms. Saunders, Revd. Davis, Mrs. Davis, Mrs. Masters, McKay and Watts.
Abstain: Cllrs: Ms. Dawson, Goddard, Mrs. Loseby and Richardson.
The vote was then taken on the original proposal which was carried as follows:
For the proposal: Cllrs: Kersey, Ms. Saunders, Revd. Davis, Mrs. Davis, Mrs. Masters, McKay and Watts.
Against the proposal: .Cllrs: Allen and Albrow
Abstain: Cllrs: Ms. Dawson, Goddard, Mrs. Loseby and Richardson.
RESOLVED
487 MINUTES OF THE COMMITTEE MEETINGS
The minutes of the Finance and Amenities Committee meeting held on the 21st September, 2009 (pages 219 to 225) were received as a true and correct record.
Proposed by: Cllr. Ms. Saunders and seconded by Cllr. Revd. Davis. RESOLVED
The minutes of the Planning and Environment Committee held on the 14th September, 2009 (pages 216 to 218) and 5th October, 2009 (pages 240 to 241) were received as a true and correct record.
Proposed by: Cllr. Revd. Davis and seconded by Cllr. Ms. Saunders. RESOLVED
The minutes of the Communications Committee meeting held on the 8th June, 2009 (pages 188) were received as a true and correct record.
Proposed by: Cllr Kersey and seconded by Cllr. Revd. Davis. RESOLVED
The minutes of the Events Committee meeting held on the 22nd June, 2009 (enclosed page 170) were received as a true and accurate record.
Proposed by: Cllr. Mrs. Davis and seconded by Cllr. Ms. Saunders. RESOLVED
259
488 CORRESPONDENCE
1. Lydd Methodist Church: 124th Church anniversary 07/03/09.
2. B.T.C.V: Newsletter.
3. Discover Folkestone: Info.
4. KCC: Around Kent magazine.
5. CPRE: Protect Kent AGM 13/11/09.
6. South Eastern Trains: December time tables.
7. South East Employers: Magazine.
8. KCC: Admission to primary school 2010.
9. Kent Police Authority: Newsletter.
10. Demelza Hospice: Christmas card appeal.
11. Kent Down and Marshes: Funding application.
12. Nikki Gammans: Request to Lydd Town Council for areas to home Short Haired bumble bees.
13. East Kent Hospitals University Trust: Annual report.
The correspondence was noted and received.
Proposed by: Cllr. Kersey, seconded by Cllr. Mrs. Davis and Cllrs. Albrow and Allen abstained. Agreed.
489 TOWN CLERK’S REPORT
The item concerning the Rype play area shelter was discussed and the Town Clerk agreed to look at the item again and to issue a report to the Finance and Amenities committee detailing how the project can go forward in the manner originally agreed.
The report (set out in Appendix B) was received and noted.
Proposed by: Cllr. Kersey and seconded by Cllr. Ms. Saunders. RESOLVED
490 USE OF THE LYDD TOWN SEAL BY LYDD UTD F.C.
It was proposed that Lydd Utd F.C be given permission to use the Town seal device as an insignia on their playing kit and official documents. It may only be used for appropriate purposes and if misused the concession will be withdrawn.
Proposed by: Cllr. Mrs. Masters and seconded by Cllr. Allen. RESOLVED
Note:* During the consideration of this matter Cllr Goddard left the chamber as he had declared a prejudicial interest.
491 ALLOTMENTS AGREEMENT AND CHARGES 2009/10
It was proposed that the new Allotments Tenancy agreement and rental and water charges as set down in the documents submitted be formally approved (set out in Appendix C).
An amendment was proposed: That all tenants receive two copies of the new agreement and return a signed copy to the Council as proof of receipt and conformity to the terms laid down.
Proposed by: Cllr. Mrs. Davis and seconded by Cllr. Revd. Davis. CARRIED
The original resolution as amended was now put to the vote.
Proposed by: Cllr. Ms. Saunders and seconded by Cllr. Richardson. RESOLVED
Note:* Cllr. Ms. Saunders challenged Cllr. Allen on the status of his interest as she believed his was a prejudicial interest, which would require his leaving the chamber during the debate and subsequent vote.
Cllr. Goddard remained out of the Council chamber during this matter as he had declared a prejudicial interest.
260
492 ACCOUNTS FOR PAYMENT
The accounts and balances (set out in Appendix D) was received and noted.
Proposed by: Cllr. Mrs. Masters and seconded by Cllr. Revd. Davis. RESOLVED
493 MAYOR’S DIARY
The Mayor’s engagements for the previous month (set out in Appendix E) was received and noted for information only.
Proposed by: Cllr Mrs Davis and seconded by Cllr. McKay. RESOLVED
Chairman
261
Appendix A to the minutes of the Council meeting on 2nd November, 2009
LYDD IN BLOOM WINNERS Summer 2009
BEST GARDENS & BEST OVERALL
1st Mr. & Mrs. H. R. Elliott, Greatstone
BEST TOWN GARDENS
1st Mr. & Mrs. J. Flanagan
2nd Mr. & Mrs. A. Whiteside
3rd Mr. & Mrs. D. W. Kinsley
BEST TOWN BUSINESS
1st The Star Inn
2nd The Fire Station
BEST TOWN BASKET
1ST Mr. K. F. Bridge
2nd Mr. & Mrs. H. T. G. Simmons
3rd Mr. K. Elliott & Ms. M. Hewitt
4th Mr. D. Fisk & Ms. J. Pattenden
BEST COASTAL GARDENS
1st Mr. & Mrs. H. R. Elliott
2nd Mr. R. B. Ellis-Jones & Ms. L. A. Keating
3rd Mr. & Mrs. S. J. Poole
4th Mr. & Mrs. M. J. G. Walker
BEST COASTAL BASKETS & TUBS
1st Mr. & Mrs. K. C. Pollard
2nd Ms. D. J. Edmonds
3rd Mr. & Mrs. L. J. Shrubsole
BEST COASTAL BUSINESS
1st The Pilot Inn
BEST ALLOTMENTS
1st Mrs. J. Wenham - Plot: 7-AB
2nd Mr. R. Francis - Plot: 7-CD
3rd Mr. & Mrs. A. M. Webb - Plot: 89-A
Joint 4th Place
4th Mr. D. A. Pettman - Plot: 94-A
4th Mr. D. R. Hall - Plot: 94-B
4th Mr. B. Griffin -Plot: 18-AB
262
Appendix B to the minutes of the Council meeting on 2nd November, 2009
Report from: Town Clerk
Subject: Town Clerk’s report
Date: 2nd November, 2009.
Committee: Town Council
Agenda Item No: 8
Information:
Postponement of Town Meeting
This meeting was rescheduled to Thursday 12th November, 2009, because the original summons did not display the signatures of the original conveners and therefore the lawful standing of the meeting might be challenged. The summons was withdrawn and replaced at very short notice with the current document. The rescheduled meeting will take place on Thursday 12th November at 7pm at the Guildhall.
People’s Millions lottery bid
I can now inform the Council that Lydd has reached the final list of the People’s millions lottery bid. £50,000 is in prospect if the community can collectively make a good case in a television programme and secure enough votes from viewers. If successful the money will be allocated to a project to rejuvenate the Banks Sports field and will include a Skateboard park.
Other funding applications have been made to match fund the project.
One stop shop
Shepway District Council has announced that as from 1st December, 2009 payments over the counter will no longer be taken. An alternative system using Paypoint, the Post Office and Direct Debits or Credit Cards are being offered as alternatives.
No details of what is to happen to the remaining services are to hand at this time.
Rype play area shelter
I have contacted the manufacturer, who are based in Scotland and intend to place an order for a Bute Shelter without windbreak panels, which will be supplied delivered and fitted by the manufacturer. This will cost £6900. If the Council wishes to include windbreak panels they will cost an additional £512 each. Grant funding totals £7000 any additional funding will need to come from Council funds, for which there is no allocation.
It is not possible to retro fit panels afterwards unless new brackets, lugs and panels were to be made and fitted, probably using a local firm.
The Guildhall
I have managed to stay the hand of our insurer Aviva in imposing an insurance surcharge for not fitting a burglar/fire alarm system. We will need to show that an adequate system exists by 31st March, 2010.
I will need to ask for firm quotations by no later than 31st December, 2009.
I have also asked for a guideline evaluation and price for the renewal of the Central Heating system.
Recommendation:
Receive the report. Richard Styles, Town Clerk
263
Appendix C to the minutes of the Council meeting on 2nd November, 2009
9 December 2009
To all Tenants of Lydd Allotments
Dungeness Road
Lydd.
Re: New Tenancy agreement and scale of charges for 2009/10
Please see the enclosed Tenancy agreement. This replaces any former agreement and may be subject to revision in the future.
Please read it carefully. There are two separate copies, we ask you to do the following:
· Sign and return one copy to the Town Council (with a witness signature) before 31st December, 2009.
· Keep the other copy and this letter as important information.
IF YOU DO NOT RETURN A SIGNED COPY OF THE NEW AGREEMENT TO THE TOWN COUNCIL IN TIME YOUR TENANCY MAY BE AT RISK
You will notice a few changes and it is important that you carry out any action the document requires.
Some of the main points are:
Plot boundaries: Remove all tin or barbed wire.
Rubbish: Compost or burn any rubbish in an incinerator within your plot, do not dump on site (see fly tipping).
Parking: Only in designated parking areas, the dropping off and picking up of produce and equipment is allowed but any vehicles should be parked appropriately afterwards.